Configuring e-mail notifications in Studio Server

Studio Server can be configured to send out an e-mail to a user or user group each time a file is routed to them. Receiving such e-mails makes users more aware that files that they should work on have been routed to them.

Note: Routing files is done by changing the Route To property of the file. Files that are routed to a user appear in the Inbox of the user (available in Studio and Studio for InDesign and InCopy). For more information, see Sending a file to another user or user group with Studio and Sending a file to another user or user group using Studio for InDesign and InCopy.

Enabling e-mail notifications is a 2-step process:

Step 1. Enabling the e-mail notification option per Brand.

E-mail notification can be configured per Brand. This is done through the Brand Maintenance page by selecting the E-mail Notifications option. See Brand settings.

Step 2. Enabling per user if notifications should be sent.

Note: The options for sending e-mail notifications are enabled by default. Perform the following steps only when the notification needs to be disabled for a user or a group that the user belongs to.

On the User Maintenance page of a user, set the following options to your needs:

• Send E-mail Notification When File Routed To Me
• Send E-mail Notification When File Routed To One of My Groups

Show me how

Step 3a. Access the Overview of Users page.

Show me how

In the Maintenance menu or on the Home page, click Users.

1. A page showing all created user accounts appears.

Figure: The Overview of Users page shows all created user accounts.

2. Click the name of the user that needs to be modified.

The User Maintenance page appears.

Figure: The User Maintenance page is used for setting up the user account.

Step 3. Deselect the respective check box of the feature that needs to be disabled.

Figure: The e-mail notification options (A) on the User Maintenance page.