Viewing to which Studio files a file is linked using Studio

The files that are used in Studio are stored in Studio Server and are typically related to other files:

• A Dossier can contain one or more files.
• A file can be part of one or more Dossiers.
• An image or article can be placed on a layout.
• A layout can have one or more articles or images (that are also stored in Studio Server) placed on it.

It is important to be aware of these relationships, for example to see if other files are affected when making changes to a particular file.

Viewing such relations, known as links, can be done by using the Linked Files panel in Studio.

Figure: The Linked Files panel shows to which files in Studio Server a file is linked.

Accessing the panel

From the right side of the page, click the Linked Files icon.

Info: Accessing the Linked Files panel in the Publication Overview requires Studio 11.92 or higher.

Showing linked files

To see the files in Studio Server to which a file is linked, do one of the following:

• Select a file anywhere in Studio.
• Select a layout in the Publication Overview (does not work for related pages and duplicate pages).

All files that the selected file is linked to (if any) are shown in the Linked files panel. How the selected file is related to the file shown in the panel is indicated as follows:

Relation	Applies to	Description
Contains	Dossiers	Shown for each file that the selected Dossier contains.
Part of	All files	Shown for each Dossier that the file is part of.
Placed on	All files that can be placed on a layout	Shown for each layout that the selected file is placed on.
Placed	Layouts	Shown for each file that is placed on the selected layout.

Note: Files are grouped by relation type.

Figure: The Linked Files panel. Files are grouped by relation type. Here, a file is selected that is part of a Dossier and is placed on a layout.

Showing the linked files in a new tab

The files that are shown in the Linked files panel can also be opened in a separate Web browser tab. This can be useful to further work on these files in some way, perhaps to view the linked files for each of these files.

To do this, click on Show in new tab at the top of the panel.

Note: Your Web browser may block the opening of multiple tabs and will inform you that 'pop-up windows are blocked'. When receiving such a message, choose to 'always allow pop-ups' for Studio.

Opening files

Info: This requires Studio 11.100 or higher, and only applies to the Linked Files panel in the Publication Overview application.

The Publication Overview Application provides a general overview of how far the production process of a print publication has progressed by showing all layouts of a publication and their Workflow Status.

This makes it possible to quickly see which areas of the publication are (nearly) completed and which areas still need work.

When it is spotted that a file still needs work, an article, image, or Dossier can be quickly opened from within the Linked Files panel of the Publication Overview Application by doing one of the following:

Action	Result
Double-click	Articles are opened in the Print editor in the current Web browser tab, or directly in InCopy (depending on the configuration). Dossiers are opened in the current Web browser tab. Images are opened in their external editor.
Ctrl+double-click (Windows) Cmd+double-click (macOS)	Articles are opened in the Print editor in a new Web browser, or directly in InCopy (depending on the configuration). Dossiers and images are opened in a new Web browser tab.

Revisions

• 15 September 2021: Added section 'Opening files'.