Controlling the available columns for the List View in client applications

When a user of Studio or Smart Connection searches for files in the Enterprise database and views the results in List View mode, the user can choose to see various columns in this list. Each column represents a property of a file such as name, Workflow Status, and modified date.

Which columns the user can choose from is configured in Enterprise Server.

Note: Client applications such as Studio and Smart Connection can add their own required properties or hide properties that are not supported by that client. The actual properties that are shown to the end user might therefore be different than those that are configured here.

Steps for Enterprise Server 10.5 or higher

Step 1. Access the Query Setup page in Enterprise Server.

Show me how

In Enterprise Server, click Query Setup in the Maintenance menu or on the Home page.

Step 2. From the Action list, choose for which client you want to set up the query.

Step 3. Click Add.

When adding a first setup for the chosen query, a message appears stating that in the setup that you are about to create, mandatory properties such as Name, ID or Type will be automatically added. You will also be asked if regularly properties such as 'RouteTo' and 'Comment' also need to be added.

Step 4. Click Yes or No.

Note: Properties that are added by clicking Yes or that are left out by clicking No can at any time be removed or added in the next steps.

A list of properties appears: all mandatory properties and optionally all regularly used properties.

The option at the top of the list can be used for adding additional properties.

Note: Options for managing the already added properties will become available as soon as a change is made on the page: either by adding a new property or by navigating to a different setup and then returning to this setup.

Step 5. Add additional properties by doing the following:

1. In the Order box, enter a number that specifies the order in which the property should appear in the list.

2. Choose a property from the list.

Note: Custom properties are listed first and are preceded by an asterisk character (*).

3. Click Update.

Steps for Enterprise Server 10.0 – 10.4

Step 1. Access the Dialog Setup page in Enterprise Server.

Show me how

In Enterprise Server, click Dialog Setup in the Maintenance menu or on the Home page.

Figure: The Dialog Setup page of Enterprise Server.

Step 2. Make sure that Brand and Object Type are set to <All>.

Note: The selection will automatically change back to 'All' for both Brand and Object Type when a choice is made from the Action list.

Step 3. From the Action list, choose for which client you want to setup the query.

The title of the page changes to Query Setup.

Step 4. Click Add Action Property.

Fields for adding a property appear.

Step 5. (Optional) In the Order box, enter a number that specifies the order in which the property should appear in the list.

Note: The higher the number, the lower the property will appear in the list.

Step 6. From the Property list, choose a property that should be available in the list.

Note: Custom properties are listed first and are preceded by an asterisk character (*).

Step 7. Do one of the following:

• To add the property without adding another one, click Update.
• To add the property and display a new set of property settings for adding another property, click Add Action Property.