Editing document pages in Xtendis 7

When a document in TIF, PNG, or JPG format contains multiple pages, the pages can be edited by doing the following:

• Cutting or copying a page and pasting it in a different position within the document, pasting it in another document, or turning the copied pages into a new document.

How this is done is described in this article.

Note: Documents that have not yet been indexed can be split into separate documents as part of the indexing process. For details, see Indexing documents in Xtendis 7.

Accessing the tools

The tools for editing pages are available in the toolbar when viewing a document in TIF, PNG, or JPG format.

Different toolbars are available, depending on how the pages are displayed in the viewer.

This is controlled via the page icon:

Each time the icon is clicked, the view switches (see Viewing documents in Xtendis 7):

• Single page, no thumbnails of other pages.

• Single page, including thumbnails of other pages.

• Page thumbnails only.

The toolbars for viewing multiple pages or for viewing pages with thumbnails contain tools for editing the pages.

The toolbar for viewing single pages does not contain tools for editing the pages.

Figure: The toolbar when viewing multiple pages.

Figure: The toolbar for viewing pages and thumbnails.

1. Select all pages.
2. Cut the selected pages.
3. Copy the selected pages.
4. Delete the selected pages.
5. Paste the selected pages.
6. Create a new document from the copied pages.
7. Select an individual page.

Note: For a description of the other tools in the toolbar, see Viewing documents in Xtendis 7.

Step 1. Use the Find option to find the document in which you want to edit the pages.

Step 2. Select the document so that it is outlined in blue.

The document is now shown in the viewer.

Step 3. Using the toolbar in the viewer, either select one or more pages individually (see option 7 above), or select all pages (option 1).

The tools for editing the pages are now available (not grayed out anymore).

Cutting and copying

Cutting or copying a page copies it to the clipboard so that it can be pasted elsewhere in the document or turned into a new document.

Step 1. Click the Cut or Copy icon (see options 2 and 3).

A panel showing the pages that have been added to the clipboard briefly appears.

The copied pages can now be pasted elsewhere in the document, or used for creating a new document as explained in the next sections.

Pasting

When one or more pages within a document are copied, they can be pasted elsewhere within the same document or within another document.

Note: When pasting in another document, the document also has to be in TIF, PNG, or JPG format.

Step 1. Click the Paste icon (see option 5).

A message appears asking where in the document the pages need to be placed.

It contains a list showing all current page numbers.

Note: Zero (0) means the beginning of the document.

Step 2. From the list, choose the page number after which the copied pages need to be placed.

Step 3. Click OK.

The pages are added.

Creating a new document

Sometimes, one or more pages of an existing document need to be turned into a new, separate document. This can be quickly done by copying pages.

Note: The new document is created in the same archive as the archive where the document is placed from which pages are copied. In case the new document needs to be added to a different archive, use the re-index feature after the new document has been created.

Step 1. Copy the pages that need to be turned into a new document to the clipboard (see above).

Step 2. Click the Paste as new document icon (see option 6).

A message appears informing you that you are about to create a new document based on the copied pages.

Step 3. Click Yes to continue.

A message appears asking if you want to change its properties.

Step 4. Do one of the following:

• Click Yes to display the Edit properties panel to add property values. When done, click Edit to store the changes.
• Click No to close the dialog. When needed, property values can be added at any time later on.

A notification appears informing you that the new document has been created.

Step 5. Click the notification to open the new document in a new tab.