When searching for a document and selecting it in the list of search results, the document is shown in the preview window (also known as the 'document viewer').
The default way in which the document is shown depends on the type of document:
| Document type | Preview |
|---|---|
| Images in JPG, PNG and TIF format. |
A full preview of the whole document is shown. For documents in TIF format that contain multiple pages (such as those that have been scanned), pages are also shown. |
| Adobe Acrobat documents in PDF format. |
A full preview, including all pages is shown. |
A toolbar at the top contains various tools for performing actions such as zooming, navigating, downloading, printing, and so on.
Each toolbar is explained in the sections below.
Note: The actions that can be performed by using the options in the vertical toolbar on the right are explained in Working with search results in Xtendis 7.
Opening in a new Web browser tab
When you want to focus working on a particular document, it can sometimes be beneficial to open it in a new Web browser tab.
In this view, the search options and search results are not shown, giving you more space to view the document.
To open a document in a new Web browser tab, do the following:
Step 1. Use the Find option to search for a document.
Step 2. In the search results, select the document so that it is outlined in blue.
Step 3. In the vertical toolbar to the right of the screen, hover over the Document options icon.
Step 4. From the menu that appears, choose Open in new tab.
Toolbar
Which tools appear depends on the type of document that is viewed. This is explained in the following sections.
Tools when viewing documents in image format
The following toolbar appears when viewing documents in JPG, PNG, or TIF format.
Note: Images in TIF format can contain multiple pages.
| # | Function | Description |
|---|---|---|
| 1 |
Control how the content is viewed. In certain views, pages can also be edited. |
Each time the icon is clicked, the view switches:
|
| 2 | Navigate the pages. | When the document contains multiple pages (such as images in TIF format), click the left or right arrow to go to the previous or next page, or enter a page number and press Enter. |
| 3 | Control how the page fits in the window. |
Each time the icon is clicked, the page fitting changes:
|
| 4 | Rotate the page. |
Each time the icon is clicked, the page rotates 90 degrees clockwise. Note: Rotating pages can only be done when viewing single pages or pages and thumbnails, not when viewing multiple pages. |
| 5 | Zoom in or out. | Click the plus-icon to zoom in, click the minus-icon to zoom out. |
| 6 | Show or hide notes. |
This icon only appears when the document contains notes (see below). Click it to hide or show the notes in the document. |
| 7 | Add a note to the page. |
This option is only available for documents in TIF, JPG, or PNG format. Use this to point out something on the page so that others can take note of it, such as incorrect information. After clicking the icon, an area on the image can be marked and a note can be added. When done, click OK. When notes exist, an additional icon appears with which notes can be hidden or displayed. For more information, see Working with document notes in Xtendis 7. |
| 8 | Download the document. |
Downloads the document in its original format so that it can be used outside of Xtendis. Note: To make use of more download options such as downloading one or more documents, including additional options such as notes or properties, use the download option of the Export function. |
| 9 | Print the document. | Prints the document. |
Tools when viewing documents in PDF format
The following toolbar appears when viewing documents in Adobe Acrobat PDF format.
| # | Function | Description |
|---|---|---|
| 1 |
Show or hide the page thumbnails. |
When clicked, the page thumbnails appear. These can be used to navigate the PDF. Clicking the icon again hides the page thumbnails. |
| 2 | Navigate the pages. | When the PDF contains multiple pages, click the left or right arrow to go to the previous or next page, or enter a page number and press Enter. |
| 3 | Zoom in or out. | Click the plus-icon to zoom in, click the minus-icon to zoom out. |
| 4 | Control how the page fits in the window. |
Each time the icon is clicked, the page fitting changes:
|
| 5 | Rotate the page. | Each time the icon is clicked, the page rotates 90 degrees anti-clockwise. |
| 6 | Download the document. |
Downloads the document in its original format so that it can be used outside of Xtendis. Note: To make use of more download options such as downloading one or more documents, including additional options such as notes or properties, use the download option of the Export function. |
| 7 | Print the document. | Prints the document. |
| 8 | Menu. |
This menu contains additional options:
|
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