InDesign layouts can be opened directly in InCopy. This makes it possible to see placed articles within the designed layout, check-out a placed article and work on an article from within the page.
This article describes the following actions:
Opening layouts
InDesign layouts can be opened in the following ways:
- By opening the layout directly
- By opening an article that is placed on the layout
Notes:
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Opening the layout directly
Opening a layout directly can be done by double-clicking the layout in the Studio panel or the Dossier panel. Because no articles are checked-out during this process, all placed articles appear dimmed in the Layout tab and the Galley and Story tabs are not shown.
Figure: A layout opened directly in InCopy. No articles have been checked-out yet so all appeared dimmed and the Galley and Story tabs are not shown.
Opening an article that is placed on a layout
A layout can also be opened by opening an article that is placed on it. Do this by double-clicking the article in the Studio panel or the Dossier panel. This will:
- Check-out the article and open it in the Galley and Story tabs
- Open the layout on which the article is placed in the Layout tab
Note: If the article is placed on more than one layout you will be asked to choose the layout that you want to open.
Figure: A layout opened in InCopy. One article has been checked-out: it appears un-dimmed while articles that are not checked-out appear dimmed.
Take note of the following scenarios:
Scenario 1: An article is opened that is placed on the same layout as an already opened article
Outcome:
- The article components of the newly opened article are added to the window or tab of the already opened article.
- In Story/Galley view, article components of the first opened article are displayed first, followed by those of subsequently opened articles. The article names are displayed in the following ways:
- Combined in the window title bar or tab (separated by a comma)
- Separate in the title bar for each article component in Story or Galley view, on the far right-hand side.
Scenario 2: An article is opened that is placed on a layout other than the already opened article
Outcome:
- The Story, Galley, and Layout tab for that article are displayed in a different window or tab than the already opened article.
Checking-out articles from an opened layout
Once a layout is opened, placed articles can be checked-out from it by doing the following:
- Place the text cursor anywhere in the article and choose Studio > Check Out Article
Updating layout content when opening a placed article
Depending on the way Studio for InCopy is configured, one of the following will happen when opening an article that is placed on a layout:
- Only the latest saved version of the layout and that of the article is loaded. This is the default behavior and keeps the loading time to a minimum.
Example: Article A and B are placed on a layout and a version of the layout is saved.
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- The latest stored version of all content that is placed on the layout is loaded. To make this work, the system needs to be configured.
Example: Article A and B are placed on a layout and a version of the layout is saved.
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