Working with images in Studio for InCopy – Help Center

When working with images in InCopy using Studio for InCopy, you can:

Place an image
Revert changes made to image captions (Smart Image)

Placing an image

When placing an image, you can:

Replace a placed image by another database image
Place a local image into a Planned Image

Replacing a placed image

Use this method to replace an image by another image that is already stored in Studio Server.

Step 1. Display the article in Layout view.

Step 2. From the Tools panel, select the Position tool.

Step 3. Make sure that no frame is selected.

Step 4. Use one of the following methods:

Double-click the image in the Studio panel or Dossier panel.
Right-click the image in the Studio panel or Dossier panel and choose Place.

The image is loaded into the 'place cursor' of InCopy (also known as the 'place gun').

An image in the InCopy place-gun

Step 5. Click on the frame into which you want to place the image.

Placing a local image into a Planned Image

Use this method to place a local file into a Planned Image. During the process, the local image is uploaded to Studio Server.

About Planned Images

Planned Images are empty graphic frames which exist as a file in Studio Server. They are created in InDesign and are meant as placeholders in which the actual image is placed at a later stage, for example by an InCopy user.

The frame of a Planned Image can be distinguished from other frames on the layout by the horizontal and vertical lines.

An empty Planned image frame

Step 1. Display the article in Layout view.

Step 2. From the Tools panel, select the Position tool.

Step 3. Select the frame into which the image should be placed.

Step 4. Place the local image by choosing File > Place or by using the keyboard shortcut Cmd+D (macOS) or Ctrl+D (Windows).

The Check-in dialog box appears.

The Check-in dialog box for a Planned Image

Step 5. Type a descriptive name and set the properties of the file as needed.

The Issue cannot be changed.

Step 6. Click OK.

The image is saved in Studio Server and placed on the layout.

Troubleshooting

I am not able to place an image

This can be because:

The option to make it possible to place images in InCopy has not been enabled.
The image is not part of the article that you are editing (if so, it will appear dimmed — when View > Dim Noneditable Objects is enabled).

Reverting changes made to image captions (Smart Image)

Use this method to revert any changes that you have made to Smart Image image captions and to apply the original content and styling.

About Smart Image

In InDesign, the Smart Image functionality of Studio for InDesign makes it possible for the designer to automatically add credit and/or caption frames to an image when that image is placed on the layout. The frames and their content can be automatically styled by applying paragraph styles, character styles, or object styles. The text that is placed in the frames is taken from the image’s metadata stored in Studio Server.

Smart Image helps the layout designer to consistently place images and their credit and caption frames in the same style. If the designer chooses to make these caption and/or credit frames part of an article, then the content of these frames can be edited in InCopy, just as any other regular article component.

Use one of the following methods:

(Layout mode only) Right-click the placed image and choose Update Caption or Update Credit from the Smart Image submenu.
Place the cursor inside the text for the caption, right-click and choose Update Caption or Update Credit from the Smart Image submenu.