Working with Inline Notes in the Print editor of Studio

Inline Notes are notes that are added within the text of a Print article in Studio.

They can be used for adding a note to either yourself or to other contributors as a reminder, comment or reference, or as a question, instruction or feedback about the text in the article.

Inline Notes appear as an icon in the text editor. When the icon is clicked, the content appears in a pop-up window.

Figure: Inline Notes appear as an icon in the text. When clicking the icon, the content appears in a pop-up window.

This article describes how to work with Inline Notes in Studio. The following topics are described:

• Recognizing Inline Notes
• Opening an Inline Note
• Closing an Inline Note
• Saving changes
• Creating an Inline Note
• Deleting an Inline Note

Note: Adding an Inline note in a Print article is one of the ways of adding a comment or note in Studio. Other methods include adding a comment in a Digital article, adding a note to a Dossier, and adding a comment to any file anywhere in Studio. For more information, see Adding comments in Studio.

Recognizing Inline Notes

Inline Notes in a Print article can be recognized by the Inline Note icon in the editor.

Figure: The Inline Note icon.

Opening an Inline Note

You work with Inline Notes by opening them. To open an Inline Note, click the icon in the text. The Inline Note will open in a pop-up window.

Closing an Inline Note

To close an Inline Note, click anywhere outside of it, click the Close button, or click the X-button in the top right corner.

Saving changes

Changes that are made to the text in the Inline Note are automatically saved.

Creating an Inline Note

Inline Notes can be created in the following ways:

• By creating a new, empty Inline Note
• By converting selected text to an Inline Note
• By copying and pasting an existing Inline Note

Creating a new, empty Inline Note

Step 1. Place the text cursor at the position in the text where you want to add the note.

Step 2. In the toolbar, click Insert Note and from the menu that appears, choose Insert note.

Figure: To create an empty Inline Note, click the Insert note button (A) and from the menu choose 'Insert note' (B).

The Inline Note is created.

Step 3. Open the Inline Note by clicking its icon. Add some text.

Converting selected text to an Inline Note

Step 1. Select the text in the article that needs to be converted to an Inline Note.

Step 2. In the toolbar, click Insert Note and from the menu that appears, choose Convert selected text to a note.

Figure: To convert selected text into an Inline Note, select some text, click Insert note (A) and from the menu choose 'Convert selected text to a note' (B).

An Inline Note is created and the selected text is removed from the text in the article and added to the Inline Note.

Step 3. (Optional) Open the Inline Note by clicking its icon. Work on the note in some way.

Copying and pasting an existing Inline Note

An Inline Note can also be created by copying and pasting an existing Inline Note. This can be useful when the same comment or feedback needs to be given for multiple sections in the article.

Deleting an Inline Note

To delete an Inline Note, do one of the following:

• Place the text cursor after the icon in the text and press Backspace.
• Open the Inline Note and click Delete.