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Keyboard shortcuts for Studio on Windows

  • Updated

This article shows all keyboard shortcuts that can be used for Studio on Windows.

They are presented in 2 ways: 

  1. As a full overview, listing all keyboard shortcuts in alphabetical order.
  2. By feature, listing all groups of features and their keyboard shortcuts.

Tip: For easy reference, any available keyboard shortcuts for a file are listed in the context menu for that file:

Keyboard shortcuts in the context menu

To quickly look up shortcuts for file actions, use the cheatsheet (accessible by pressing Ctrl+/ or via the Avatar menu):

The cheatsheet.

Full overview

The table in the following overview shows all keyboard shortcuts in alphabetical order.

Note: See also the overview by feature.

Tip: Some keyboard shortcuts are introduced in specific versions of Studio; see how to check the version of Studio that is installed.

Shortcut Applies to Action
Alt+click Layout fullscreen preview

Hides the top-most object when objects are identical in size and placed on top of each other.

Hidden objects can be shown again by clicking outside of the object or closing and opening the fullscreen preview.
Alt+double-click Layouts in the Publication Overview Open all Dossiers in a new Browser tab that the layout belongs to.
Alt+- Editing text in the Print editor

Insert an en dash.
Alt+] Editing text in the Print editor

Insert a left single quotation mark.
Alt+[ Editing text in the Print editor

Inserts a left double quotation mark.

Alt+drag selected components Digital editor

Copy the selected components.

Arrow
left, right, up, down)

 File in thumbnail view Move the selection from one file to another.
Arrow Down Digital editor

Move the selection to the next component.
Arrow Up Digital editor

Move the selection to the previous component.
Ctrl+Arrow Down Digital editor

Move the selection to the bottom component.
Ctrl+Arrow Down AI Copyfit feature

Navigate to the next suggestion.

When the last sentence of a component is reached and another component exists after it, the navigation jumps to the first suggestion in the next component.

Ctrl+Arrow Up Digital editor

Move the selection to the top component.
Ctrl+Arrow Up AI Copyfit feature

Navigate to the previous suggestion.

When the first sentence of a component is reached and another component exists before it, the navigation jumps to the last suggestion in the previous component.

Ctrl+/ Files Show the cheatsheet.
Ctrl+A Files

Select all files.

Note that this could potentially include more files than are visible on screen; files that are currently loaded for scrolling up or down are also selected.
Ctrl+C Digital editor Copy components or the content of a component.
Ctrl+E Files Check-out a selected file for editing.
Ctrl+G Files Send selected files to the next Workflow Status.
Ctrl+J Files, Dossiers Add selected files to a Dossier.
Ctrl+J AI Copyfit feature Reject the suggestion.
Ctrl+K AI Copyfit feature Accept the suggestion.
Ctrl+U AI Copyfit feature Undo the last change when in the AI Copyfit dialog.
Ctrl+V Digital editor Paste components or the content of a component.
Ctrl+X Digital editor

Cut components or the content of a component.
Ctrl+Y Editing text Redo the last action.
Ctrl+Z Editing text in the Print editor Undo the last action.
Ctrl+Z AI Copyfit feature After making changes in the AI Copyfit feature and clicking Save to close the dialog and return to the Print editor, undo all changes made in the dialog.
Ctrl+
Backspace 		Files Move a selected file to the Trash Can.
Ctrl+Alt+X Print editor

Insert a nonbreaking space.
Ctrl+Alt+- Print editor

Insert a nonbreaking hyphen.
Ctrl+Click Digital editor

Add/remove the clicked component to/from the component selection.
Ctrl+Click Digital editor Article compare: compare a selected version with any other version.
Ctrl+double-click Files Open a selected file in a new Web browser tab.
Ctrl+double-click Linked Files panel in Publication Overview

Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration).

Dossiers and images are opened in a new Web browser tab.
Ctrl+' Editing text in the Print editor

Insert a single quotation mark.
C Files Make a copy of a selected file.
E Files Check-out a selected file for editing.
Enter Workflow dialogs
  • When a field is active in a window: confirm entering data in that field (for example when a selection in a list is active).
  • When the dialog window or message is active: confirm that you want to continue (similar to clicking OK, Yes, Copy, Send, and so on).
Enter Comments to any file Save the comment.
Enter Sticky Notes Save a reply or an edited Sticky Note. (Requires Studio 11.190 or higher).
Escape Files, Workflow dialogs
  • Close fullscreen mode.
  • Close Full Layout View.
  • Close the window or message without making any changes (similar to clicking Cancel)
Escape Digital editor Cancel changes made to the name or label of a Character style in the Character styles panel (accessed via Look and Feel).
Escape Comments to any file Cancel adding or editing the comment.
Escape Activity hub Close the panel.
Left Arrow Files Navigate through files.
M Files Move a selected file in a Dossier to another Dossier.
Right Arrow Files Navigate through files.
Shift+E Files Check-in a selected file.
Shift+Ctrl+C Files Make a copy of a selected file.
Shift+Ctrl+D Files, Dossiers Remove selected files from an opened Dossier.
Shift+Ctrl+E Files Open selected files in a new Web browser window.
Shift+Alt+- Editing text in the Print editor

Insert an em dash.

Shift+Alt+[ Editing text in the Print editor

Inserts a right double quotation mark.

Shift+Alt+] Editing text in the Print editor

Insert a right single quotation mark.

Shift+Ctrl+G Files Send selected files to the next Workflow Status.
Shift+Ctrl+J Files Move a file in a Dossier to another Dossier.
Shift+Ctrl+K Editing text in the Print editor Insert an en space.
Shift+Ctrl+L Files Check-in a selected file.
Shift+Ctrl+M Editing text in the Print editor Insert an em space.
Shift+Ctrl+O Dossiers Open a selected Dossier.
Shift+Ctrl+P Print editor Refresh the Layout preview.
Shift+Ctrl+U Files, Dossiers Upload files to an opened Dossier.
Shift+Ctrl+- Editing text in the Print editor

Insert a soft hyphen.

Shift+Ctrl+' Editing text in the Print editor

Insert a quotation mark.

Shift+Ctrl+Alt+M Editing text in the Print editor

Insert a thin space.

Shift+Ctrl+Alt+9 Editing text in the Print editor

Insert a figure space.

Shift+Arrow
(left, right, up, down)

 File in thumbnail view Select a range of files.
Shift+Arrow (Up or Down) Digital editor

Add the next or previous component to a selection of components.
Shift+Click Digital editor

Select a range of components.
Shift+Enter Comments to any file Add a line break in a comment.
Shift+Spacebar Print editor Refresh the Layout preview.
Shift+Tab

Editing text in the Print editor

Insert a right indent tab.

Shift+Tab Tables Move to the previous cell.
Spacebar Files View selected files in fullscreen mode or close fullscreen mode
Tab Tables Move to the next cell.
U Files, Dossiers Upload files to an opened Dossier.

By feature

This section shows the keyboard shortcuts grouped by feature.

Editing an article

Working with files

Uploading files

Opening files

Files open in fullscreen mode

File check-in/check-out

Files and Dossiers

Files and Workflow Statuses

Sending files to users or user groups

Copying files

Deleting files

Selecting files

Adding comments

Working with Dossiers

Working with Print articles

Working with tables

Working with glyphs

Working with white spaces

Working with the AI Copyfit feature

Working with Digital articles

Working with components

Comparing articles

Working with dialog windows and messages

Using the Publication Overview Application

Editing an article

Shortcut Action
Ctrl+Z Undo the last action.
Ctrl+Y Redo the last action.
Shift+Tab Insert a right indent tab in the text (Print editor only).

Working with files

Uploading files

Shortcut Action
Shift+Ctrl+U Upload files to an opened Dossier.
U Upload files to an opened Dossier.

Opening files

Shortcut Action
Ctrl+double-click

Open a selected file in a new Web browser tab.

From within the Linked Files panel of the Publication Overview Application:

  • Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration).
  • Dossiers and images are opened in a new Web browser tab.
Shift+Ctrl+E Open selected files in a new Web browser window.

Files open in fullscreen mode

Shortcut Action
Spacebar View selected files in fullscreen mode or close fullscreen mode.
Escape Close fullscreen mode.
Left Arrow Navigate through files.
Right Arrow Navigate through files.
Alt+click

Applies to working with layouts:

  • Hides the top-most object when objects are identical in size and placed on top of each other.
  • Hidden objects can be shown again by clicking outside of the object or closing and opening the fullscreen preview.
Enter

Applies to working with layouts:

  • Save a reply to a Sticky Note or an edited Sticky Note. (Requires Studio 11.190 or higher).

File check-in/check-out

Shortcut Action
Ctrl+E Check-out a selected file for editing.
E Check-out a selected file for editing.
Shift+E Check-in a selected file.
Shift+Ctrl+L Check-in a selected file.

Files and Dossiers

Shortcut Action
Ctrl+J Add selected files to a Dossier.
Shift+Ctrl+D Remove selected files from an opened Dossier.

Shift+Ctrl+J

M

 Move a selected file in a Dossier to another Dossier.

Shift+Ctrl+U

U

 Upload files to an opened Dossier.

Files and Workflow Statuses

Shortcut Action
Ctrl+G Send selected files to the next Workflow Status.

Sending files to users or user groups

Shortcut Action
Shift+Ctrl+G Send selected files to the next Workflow Status.

Copying files

Shortcut Action

Shift+Ctrl+C

C

 Make a copy of a selected file.

Deleting files

Shortcut Action

Ctrl+Backspace

 Move a selected file to the Trash Can.

Selecting files

Shortcut Action

Arrow
(left, right, up, down)

 Move the selection from one file to another.
Ctrl+A

Select all files.

Note that this could potentially include more files than are visible on screen; files that are currently loaded for scrolling up or down are also selected.

Shift+Arrow
(left, right, up, down)

 Select a range of files.

Adding comments

Shortcut Action
Enter Save the comment.
Escape Cancel adding or editing the comment.
Escape Close the Activity hub.
Shift+Enter Add a line break in a comment.

Working with Dossiers

Shortcut Action
Shift+Ctrl+D Remove selected files from an opened Dossier.
Shift+Ctrl+O Open a selected Dossier.
Shift+Ctrl+U Upload files to an opened Dossier.

Working with Print articles

Previewing

Shortcut Action

For Studio 11.122 or higher:

Shift+Ctrl+P1

For Studio 11.118 to 11.121:

Shift+Spacebar

Refresh the Layout preview in the Print editor.

1 Not available on Firefox, use Shift+Spacebar instead.

Working with tables

Shortcut Action
Tab Move to next cell.
Shift+Tab Move to previous cell.

Working with glyphs

Note: Keyboard shortcuts for glyphs can be customized and may differ from the default shortcuts listed below.

Shortcut Glyph
Alt+] Left single quotation mark.
Alt+[ Left double quotation mark.
Alt+- En dash.
Ctrl+' Single quotation mark.
Shift+Alt+- Em dash.
Shift+Alt+[ Right double quotation mark.
Shift+Alt+] Right single quotation mark.
Shift+Ctrl+' Quotation mark.

Working with white spaces

Note: Keyboard shortcuts for white spaces can be customized and may differ from the default shortcuts listed below.

Shortcut White space
Ctrl+Alt+X Non-breaking space.
Ctrl+Alt+- Non-breaking hyphen.
Shift+Ctrl+K En space.
Shift+Ctrl+M Em space.
Shift+Ctrl+- Soft hyphen.
Shift+Ctrl+Alt+M Thin space.
Shift+Ctrl+Alt+9 Figure space.
Shift+Tab Right indent tab.

Working with the AI Copyfit feature

Shortcut Action

Ctrl+Arrow Down

Navigate to the next suggestion.

When the last sentence of a component is reached and another component exists after it, the navigation jumps to the first suggestion in the next component.

Ctrl+Arrow Up

Navigate to the previous suggestion.

When the first sentence of a component is reached and another component exists before it, the navigation jumps to the last suggestion in the previous component.
Ctrl+J Reject the suggestion.
Ctrl+K Accept the suggestion.
Ctrl+U Undo the last change when in the AI Copyfit dialog.

Ctrl+Z

 After clicking Save in the dialog and back in the Print editor: undo all changes made in the dialog.

Working with Digital articles

Working with components

Shortcut Action
Alt+drag selected components

Copy the selected components.
Arrow Down Move the selection to the next component.
Arrow Up Move the selection to the previous component.
Ctrl+Arrow Down Move to the bottom component.
Ctrl+Arrow Up Move to the top component.
Ctrl+Click Add/remove the clicked component to/from the component selection.
Ctrl+C

Copy components or the content of a component.
Ctrl+V

Paste components or the content of a component.
Ctrl+X Cut components or the content of a component.
Shift+Arrow Down Add the next component to a selection of components.
Shift+Arrow Up Add the previous component to a selection of components
Shift+Click Select a range of components.

Comparing articles

Shortcut Action
Ctrl+Click Compare a selected version with any other version.

Styling

Shortcut Action
Escape Cancel changes made to the name or label of a Character style in the Character styles panel (accessed via Look and Feel).

Working with dialog windows and messages

Shortcut Action
Escape Close the window or message without making any changes (similar to clicking Cancel)
Enter
  • When a field is active in a window: confirm entering data in that field (for example when a selection in a list is active).
  • When the dialog window or message is active: confirm that you want to continue (similar to clicking OK, Yes, Copy, Send, and so on).

Using the Publication Overview Application

Shortcut Action
Alt+double-click Open all Dossiers in a new Browser tab that a layout belongs to.
Ctrl+double-click

From within the Linked Files panel:

  • Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration).
  • Dossiers and images are opened in a new Web browser tab.
Escape Close Full Layout View.

Revisions

  • 14 May 2025: Added Enter as a way of saving changes to a reply to a Sticky Note or an edited Sticky Note.
  • 8 May 2025: Added keyboard shortcuts for the AI Copyfit feature.

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