Keyboard shortcuts for Studio on Windows

This article shows all keyboard shortcuts that can be used for Studio on Windows.

They are presented in 2 ways: 

1. As a full overview, listing all keyboard shortcuts in alphabetical order.
2. By feature, listing all groups of features and their keyboard shortcuts.

Tip: For easy reference, any available keyboard shortcuts for a file are listed in the context menu for that file: To quickly look up shortcuts for file actions, use the cheatsheet (accessible by pressing Ctrl+/ or via the Avatar menu):

Full overview

The table in the following overview shows all keyboard shortcuts in alphabetical order.

Note: See also the overview by feature.

Tip: Some keyboard shortcuts are introduced in specific versions of Studio; see how to check the version of Studio that is installed.

Shortcut	Applies to	Action
Alt+click	Layout fullscreen preview	Hides the top-most object when objects are identical in size and placed on top of each other. Hidden objects can be shown again by clicking outside of the object or closing and opening the fullscreen preview.
Alt+double-click	Layouts in the Publication Overview	Open all Dossiers in a new Browser tab that the layout belongs to.
Alt+-	Editing text in the Print editor	Insert an en dash.
Alt+]	Editing text in the Print editor	Insert a left single quotation mark.
Alt+[	Editing text in the Print editor	Inserts a left double quotation mark.
Alt+drag selected components	Digital editor	Copy the selected components.
Arrow left, right, up, down)	File in thumbnail view	Move the selection from one file to another.
Arrow Down	Digital editor	Move the selection to the next component.
Arrow Up	Digital editor	Move the selection to the previous component.
Ctrl+Arrow Down	Digital editor	Move the selection to the bottom component.
Ctrl+Arrow Up	Digital editor	Move the selection to the top component.
Ctrl+/	Files	Show the cheatsheet.
Ctrl+A	Files	Select all files. Note that this could potentially include more files than are visible on screen; files that are currently loaded for scrolling up or down are also selected.
Ctrl+C	Digital editor	Copy components or the content of a component.
Ctrl+E	Files	Check-out a selected file for editing.
Ctrl+G	Files	Send selected files to the next Workflow Status.
Ctrl+J	Files, Dossiers	Add selected files to a Dossier.
Ctrl+V	Digital editor	Paste components or the content of a component.
Ctrl+X	Digital editor	Cut components or the content of a component.
Ctrl+Y	Editing text	Redo the last action.
Ctrl+Z	Editing text	Undo the last action.
Ctrl+ Backspace	Files	Move a selected file to the Trash Can.
Ctrl+Alt+X	Print editor	Insert a nonbreaking space.
Ctrl+Alt+-	Print editor	Insert a nonbreaking hyphen.
Ctrl+double-click	Files	Open a selected file in a new Web browser tab.
Ctrl+double-click	Linked Files panel in Publication Overview	Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration). Dossiers and images are opened in a new Web browser tab.
Ctrl+Click	Digital editor	Add/remove the clicked component to/from the component selection.
Ctrl+Click	Digital editor	Article compare: compare a selected version with any other version.
Ctrl+'	Editing text in the Print editor	Insert a single quotation mark.
C	Files	Make a copy of a selected file.
E	Files	Check-out a selected file for editing.
Enter	Workflow dialogs	When a field is active in a window: confirm entering data in that field (for example when a selection in a list is active). When the dialog window or message is active: confirm that you want to continue (similar to clicking OK, Yes, Copy, Send, and so on).
Escape	Files, Workflow dialogs	Close fullscreen mode. Close Full Layout View. Close the window or message without making any changes (similar to clicking Cancel)
Escape	Digital editor	Cancel changes made to the name or label of a Character style in the Character styles panel (accessed via Look and Feel). Requires Studio 11.108 or higher.
Left Arrow	Files	Navigate through files.
M	Files	Move a selected file in a Dossier to another Dossier.
Right Arrow	Files	Navigate through files.
Shift+E	Files	Check-in a selected file.
Shift+Ctrl+C	Files	Make a copy of a selected file.
Shift+Ctrl+D	Files, Dossiers	Remove selected files from an opened Dossier.
Shift+Ctrl+E	Files	Open selected files in a new Web browser window.
Shift+Alt+-	Editing text in the Print editor	Insert an em dash.
Shift+Alt+[	Editing text in the Print editor	Inserts a right double quotation mark.
Shift+Alt+]	Editing text in the Print editor	Insert a right single quotation mark.
Shift+Ctrl+G	Files	Send selected files to the next Workflow Status.
Shift+Ctrl+J	Files	Move a file in a Dossier to another Dossier.
Shift+Ctrl+K	Editing text in the Print editor	Insert an en space.
Shift+Ctrl+L	Files	Check-in a selected file.
Shift+Ctrl+M	Editing text in the Print editor	Insert an em space.
Shift+Ctrl+O	Dossiers	Open a selected Dossier.
Shift+Ctrl+P	Print editor	Refresh the Layout preview. Requires Studio 11.122 or higher. Not available on Firefox.
Shift+Ctrl+U	Files, Dossiers	Upload files to an opened Dossier.
Shift+Ctrl+-	Editing text in the Print editor	Insert a soft hyphen.
Shift+Ctrl+'	Editing text in the Print editor	Insert a quotation mark.
Shift+Ctrl+Alt+M	Editing text in the Print editor	Insert a thin space.
Shift+Ctrl+Alt+9	Editing text in the Print editor	Insert a figure space.
Shift+Arrow (left, right, up, down)	File in thumbnail view	Select a range of files.
Shift+Arrow (Up or Down)	Digital editor	Add the next or previous component to a selection of components.
Shift+Click	Digital editor	Select a range of components.
Shift+Spacebar	Print editor	Refresh the Layout preview. Requires Studio 11.114 to 11.121, or higher versions when using Firefox.
Shift+Tab	Editing text in the Print editor	Insert a right indent tab.
Shift+Tab	Tables	Move to the previous cell.
Spacebar	Files	View selected files in fullscreen mode or close fullscreen mode
Tab	Tables	Move to the next cell.
U	Files, Dossiers	Upload files to an opened Dossier.

By feature

This section shows the keyboard shortcuts grouped by feature.

Editing an article

Working with files

Uploading files

Opening files

Files open in fullscreen mode

File check-in/check-out

Files and Dossiers

Files and Workflow Statuses

Sending files to users or user groups

Copying files

Deleting files

Selecting files

Working with Dossiers

Working with Print articles

Working with tables

Working with glyphs

Working with white spaces

Working with Digital articles

Working with components

Comparing articles

Working with dialog windows and messages

Using the Publication Overview Application

Editing an article

Shortcut	Action
Ctrl+Z	Undo the last action.
Ctrl+Y	Redo the last action.
Shift+Tab	Insert a right indent tab in the text (Print editor only).

Working with files

Uploading files

Shortcut	Action
Shift+Ctrl+U	Upload files to an opened Dossier.
U	Upload files to an opened Dossier.

Opening files

Shortcut	Action
Ctrl+double-click	Open a selected file in a new Web browser tab. From within the Linked Files panel of the Publication Overview Application: Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration). Dossiers and images are opened in a new Web browser tab.
Shift+Ctrl+E	Open selected files in a new Web browser window.

Files open in fullscreen mode

Shortcut	Action
Spacebar	View selected files in fullscreen mode or close fullscreen mode.
Escape	Close fullscreen mode.
Left Arrow	Navigate through files.
Right Arrow	Navigate through files.
Alt+click	Applies to working with layouts: Hides the top-most object when objects are identical in size and placed on top of each other. Hidden objects can be shown again by clicking outside of the object or closing and opening the fullscreen preview.

File check-in/check-out

Shortcut	Action
Ctrl+E	Check-out a selected file for editing.
E	Check-out a selected file for editing.
Shift+E	Check-in a selected file.
Shift+Ctrl+L	Check-in a selected file.

Files and Dossiers

Shortcut	Action
Ctrl+J	Add selected files to a Dossier.
Shift+Ctrl+D	Remove selected files from an opened Dossier.
Shift+Ctrl+J M	Move a selected file in a Dossier to another Dossier.
Shift+Ctrl+U U	Upload files to an opened Dossier.

Files and Workflow Statuses

Shortcut	Action
Ctrl+G	Send selected files to the next Workflow Status.

Sending files to users or user groups

Shortcut	Action
Shift+Ctrl+G	Send selected files to the next Workflow Status.

Copying files

Shortcut	Action
Shift+Ctrl+C C	Make a copy of a selected file.

Deleting files

Shortcut	Action
Ctrl+Backspace	Move a selected file to the Trash Can.

Selecting files

Shortcut	Action
Arrow (left, right, up, down)	Move the selection from one file to another.
Ctrl+A	Select all files. Note that this could potentially include more files than are visible on screen; files that are currently loaded for scrolling up or down are also selected.
Shift+Arrow (left, right, up, down)	Select a range of files.

Working with Dossiers

Shortcut	Action
Shift+Ctrl+D	Remove selected files from an opened Dossier.
Shift+Ctrl+O	Open a selected Dossier.
Shift+Ctrl+U	Upload files to an opened Dossier.

Working with Print articles

Previewing

Shortcut	Action
For Studio 11.122 or higher: Shift+Ctrl+P1 For Studio 11.114 to 11.121: Shift+Spacebar	Refresh the Layout preview in the Print editor. 1 Not available on Firefox, use Shift+Spacebar instead.

Working with tables

Shortcut	Action
Tab	Move to next cell.
Shift+Tab	Move to previous cell.

Working with glyphs

Note: Keyboard shortcuts for glyphs can be customized and may differ from the default shortcuts listed below.

Shortcut	Glyph
Alt+]	Left single quotation mark.
Alt+[	Left double quotation mark.
Alt+-	En dash.
Ctrl+'	Single quotation mark.
Shift+Alt+-	Em dash.
Shift+Alt+[	Right double quotation mark.
Shift+Alt+]	Right single quotation mark.
Shift+Ctrl+'	Quotation mark.

Working with white spaces

Note: Keyboard shortcuts for white spaces can be customized and may differ from the default shortcuts listed below.

Shortcut	White space
Ctrl+Alt+X	Non-breaking space.
Ctrl+Alt+-	Non-breaking hyphen.
Shift+Ctrl+K	En space.
Shift+Ctrl+M	Em space.
Shift+Ctrl+-	Soft hyphen.
Shift+Ctrl+Alt+M	Thin space.
Shift+Ctrl+Alt+9	Figure space.
Shift+Tab	Right indent tab.

Working with Digital articles

Working with components

Shortcut	Action
Alt+drag selected components	Copy the selected components.
Arrow Down	Move the selection to the next component.
Arrow Up	Move the selection to the previous component.
Ctrl+Arrow Down	Move to the bottom component.
Ctrl+Arrow Up	Move to the top component.
Ctrl+Click	Add/remove the clicked component to/from the component selection.
Ctrl+C	Copy components or the content of a component.
Ctrl+V	Paste components or the content of a component.
Ctrl+X	Cut components or the content of a component.
Shift+Arrow Down	Add the next component to a selection of components.
Shift+Arrow Up	Add the previous component to a selection of components
Shift+Click	Select a range of components.

Comparing articles

Shortcut	Action
Ctrl+Click	Compare a selected version with any other version.

Styling

Shortcut	Action
Escape	Cancel changes made to the name or label of a Character style in the Character styles panel (accessed via Look and Feel). Requires Studio 11.108 or higher.

Working with dialog windows and messages

Shortcut	Action
Escape	Close the window or message without making any changes (similar to clicking Cancel)
Enter	When a field is active in a window: confirm entering data in that field (for example when a selection in a list is active). When the dialog window or message is active: confirm that you want to continue (similar to clicking OK, Yes, Copy, Send, and so on).

Using the Publication Overview Application

Shortcut	Action
Alt+double-click	Open all Dossiers in a new Browser tab that a layout belongs to.
Ctrl+double-click	From within the Linked Files panel: Articles are opened in a new Web browser tab in the Print editor, or directly in InCopy (depending on the configuration). Dossiers and images are opened in a new Web browser tab.
Escape	Close Full Layout View.

Revisions

• 27 July 2022: Added Shift+Ctrl/Cmd+P as a as a shortcut for refreshing the Layout preview in the Print editor
• 30 March 2022: Added Shift+Spacebar as a shortcut for refreshing the Layout preview in the Print editor.