Working with file versions and file history in Assets 10

Once a file is uploaded to Assets it can undergo many changes: it can be checked-out, checked-in, its content can be changed, it can be approved, its name can be changed, and so on.

It is important to be aware of which changes have been made to a file, by whom they were made, when they were made, and also to be able to restore changes when needed.

This can be done by using the History panel.

The History panel

The History panel shows the version and history information of a single file. It can be accessed by clicking its icon in the toolbar on the right side of the page.

Browsing versions

A version of a file is created whenever it is checked-in in Assets — either through Assets or Assets for InDesign. You can view the versions of a selected file in the Versions tab (see image above). The versions tab shows the following information about a version:

• The version number.
• A thumbnail of the version.
• The date the version was updated in Assets.
• The e-mail address of the user who checked-in the file.

For each version, you can use the options in the menu to either Download, Revert, or Delete the version.

To access this menu, hover the mouse pointer over the file and click the three dots that appear.

Reverting a version

You can always revert a file to a previous version by choosing the Revert command from its menu.

To access this menu, hover the mouse pointer over the file and click the three dots that appear.

Viewing the history of a file

Any changes to the metadata that are made for a file as well as the actions that are performed on a file can be viewed in the Full History tab of the panel.

Changes and actions are ordered by the time period in which they were made (today, yesterday, 2 weeks ago, and so on).

Shown is the name of the action or the metadata field that is changed together with the value that it is changed to.