Creating a Publication Channel for print in Studio Server

This article describes how to set up a Publication Channel in Studio Server for outputting content to print, such as for printed magazines, printed newspapers, and so on.

For more information about Publication Channels, see Publishing content using Publication Channels in Studio Server.

Step 1. Access the Brand Maintenance page. by clicking Brands in the Maintenance menu or on the Home page.

Step 2. Locate the Publication Channel options.

Step 3. Click Add.

The Publication Channel Maintenance page appears.

Step 4. In the Name field, enter a name. This name is displayed to the users as part of the properties of a file that is stored in Studio Server.

Step 5. In the Description field, enter a description. This is for internal use in Studio Server only. Use it as a reference to indicate what the Publication Channel is about to distinguish it from other Publication Channels in the system.

Step 6. From the Publication Channel Type list, choose Print.

Step 7. From the Publish System list, choose Studio. This is the default setting; it technically is not a publishing system, publishing is done by the creation of a PDF which is then used for printing.

Step 8. The Suggestion Provider option should be set to None. This option is not used anymore and has been removed in Studio Server 10.11.

Step 9. Click Create.

New items appear on the page:

• An additional property named 'Current Issue' appears below the Publication Channel Type property. Leave this field for now, it will be set at the end of this process.
• Below the Publication Channel properties area, sections for adding Editions and Issues appear. We will set these now.

Figure: After clicking Create, additional options appear.

Creating Editions

Step 10. Click Add Edition.

The Edition Maintenance page appears.

Step 11. Enter a name in the Name box, such as 'North', 'South', and so on. This name is displayed to users as part of the properties of a file that is stored in Studio Server, and in the Editions panel in InDesign and InCopy.

Step 12. (Optional) Enter a description in the Description box. This is for internal use in Studio Server only. Use it as a reference to indicate what the Edition is about to distinguish it from other Editions in the system.

Step 13. Click Update.

The Publication Channel Maintenance page appears with the newly created Edition added to the Editions menu.

Step 14. (Optional) Add additional Editions as required.

Step 15. (Optional) In the Order box on the Publication Channel Maintenance page, enter an order number for each Edition and click Reorder. This will determine in which order the Editions are displayed in the client application interfaces.

Note: We recommend using a unique order number in order to prevent technical issues when a search is performed.

Creating Issues

Step 16. On the Publication Channel Maintenance page, click Add Issue.

The Issue Maintenance page appears.

Step 17. Fill out the details.

Note: At the most basic level, only a name needs to be entered; all other options can also be set at a later stage by modifying the created Issue.

• Name. Name of the Issue. This name is displayed to users as part of the properties of a file that is stored in Studio Server.

• Publication Date. Date (and time, if required) when the Issue needs to be published by.

• Deadline. Date (and time, if required) when the Issue needs to be finished by.

Tip: Instead of entering a date, enter the number of days, hours, and/or minutes before the publication date is reached and click the Recalculate icon. This will automatically calculate the Deadline based on the entered Publication Date.

• Expected Pages. Number of expected pages.

• Subject.This feature is currently not functional.

• Description. Description of the Issue. This is for internal use in Studio Server only. Use it as a reference to indicate what the Issue is about to distinguish it from other Issues in the system.

• Active. Use to deactivate the Issue. This will hide the Issue from the users without actually removing the Issue from the system.

Note: Any objects that are assigned to the Issue can still be found by searching on All Issues.

• Deadlines. (Only appears when 'Activate Relative Deadlines' is selected on the Brand Maintenance page.) Displays the Issue Deadlines page.

Step 18. Click Update.

Finishing the setup

Step 19. Click the arrow at the bottom of the page to return to the Publication Channel Maintenance page.

Step 20. (Optional) Add additional Issues as needed.

Step 21. (Optional) In the Current Issue field, define which Issue should be the Current Issue.

Step 22. Click the arrow at the bottom of the page to return to the Brand Maintenance page.

Step 23. (Optional, only if multiple Publication Channels have been created) From the Default Publication Channel list at the top of the Brand Maintenance page, choose the default Publication Channel Publication Channel that should act as the default print channel used by InDesign/InCopy.

Note: In order for this feature to work properly, it is imperative that an order sequence for the created Issues is correctly specified on the Publication Channel Maintenance page. If this is not done (or not done correctly), Studio Server may not be able to properly determine the Previous and Next issues.