Working with images in Studio for InDesign

When working on images in InDesign using Studio for InDesign, you can:

• Turn a local or embedded image into a Studio image
• Place images
• Place images using the Content Placer Tool
• Edit images
• Replace an image by a file in a different format
• Update images on the layout
• Add an image to an article
• Work with planned images

Note: Another way of working with images is by using the Smart Image feature (which automatically adds frames holding caption and credit information). For the sake of simplicity, it is assumed here that Smart Image is not enabled. For more information about using Smart Image, see Using Smart Image.

Turning a local or embedded image into a Studio image

It is very important that each image that is used on a layout is stored in Studio Server. This makes sure that other users can see it in its highest resolution, that they can edit it and that the original image is available once the time has come to publish the layout. An image that is stored locally or is embedded in the layout therefore needs to be turned into an image that is stored in Studio Server.

Step 1. Select the frame that holds the image.

Note: The selected frame should not be linked content (linked by using the Content Placer Tool).

Step 2. Do one of the following:

• From the menu, choose WoodWing Studio > Create Image...
• Right-click the frame and choose Create Image...

The Create Image dialog box appears.

Step 3. In the Name box, enter a descriptive name.

Note: See also Using duplicate file names in Studio Server. and Invalid file name characters in Studio Server.

The Brand, Issue, and Category options are inherited from the layout on which the image is placed; the assigned Editions are inherited from the Editions panel. The Brand and Category options are displayed but cannot be changed; the Issue and Editions options are not displayed.

Step 4. From the Status list, choose the Workflow status that the image should have.

Step 5. Choose one of the following options from the Dossier list:

• Choose the blank option to not add the image to a Dossier.
• Choose New Dossier to create a Dossier with the same name as the image and automatically add the image to the Dossier.
• Choose an existing Dossier to add the image to it.

Step 6. Click OK.

The image is added to Studio Server, as indicated by the chain icon that appears in the top left corner of the frame:

Figure: A chain icon in the top left corner of a frame indicates that the frame holds an image that is stored in Studio Server.

Placing images

Images can be placed one-by-one or in groups and can be placed as a new frame or in existing frames.

Placing a single image by creating a new frame

Use one of the following methods:

Method #1: dragging

Drag the image onto the layout from one of the following locations:

• The Studio panel
• The Dossier panel

A new frame is automatically created.

Tip: It is also possible to drag images selected in a Dossier in Studio to a layout in InDesign. This requires a plug-in to be installed in Studio. For details, see Dragging images from Studio to a layout in InDesign.

Method #2: using the place gun

Note: When using this method, make sure that no frames are selected on the layout otherwise the content of the frame will be replaced by the image.

In the Studio panel or the Dossier panel, do one of the following:

• Double-click the image

• Right-click the image and choose 'Place'

The image is loaded into the place cursor (also known as the place gun). You can now place the image by drawing a new frame on the layout or by clicking anywhere on the layout.

Replacing an image in an existing frame

Step 1. (Optional, only when the image is in a frame that is part of an article that is checked-in.) Check-out the article in which the image is to be replaced.

Step 2. Select the frame that holds the image that you want to replace.

Step 3. Use one of the following methods:

• Drag the image onto the frame from one of the following locations:
• The Studio panel
• The Dossier panel
• Studio

• Double-click the image in the Studio panel or the Dossier panel.

• Right-click the image in the Studio panel or the Dossier panel and choose Place.

Troubleshooting

The image is loaded into the place cursor and not in the frame, or the image is placed in a new frame.

This happens when:

• The frame that you are targeting is checked-in and therefore locked for editing. Check-out the frame first.
• Multiple frames were selected

Placing the image as an inline image in an article

Step 1. Check-out the article in which the image is to be placed.

Step 2. Do one of the following:

• Place the cursor at the location in the article where the image needs to be placed
• Select some text that needs to be replaced by the image

Step 3. Use one of the following methods:

• Double-click the image in the Studio panel or the Dossier panel.

• Right-click the image in the Studio panel or the Dossier panel and choose Place.

Troubleshooting

The image is loaded into the place cursor and not in the frame, or the image is placed in a new frame.

This happens when:

• The frame that you are targeting is checked-in and therefore locked for editing. Check-out the frame first.
• The image that you are placing is a Planned Image

Placing multiple images

Multiple images can be placed by loading them into the so-called 'place cursor' of InDesign (also known as the 'place gun').

Once loaded, you can place each image one-by-one or in groups until no more images are available in the place cursor.

Note: For more information about placing multiple images using the InDesign place cursor, see Adobe InDesign Help Placing multiple graphics.

Step 1. Make sure that no frames are selected on the layout.

Step 2. Select multiple images in one of the following locations:

• The Studio panel
• The Dossier panel
• Studio

Step 3. Do one of the following:

• Drag the selected images onto the layout.
• Double-click one of the selected images in the Studio panel or the Dossier panel.
• Right-click one of the selected images in the Studio panel or the Dossier panel and choose Place.

The images are loaded into the place cursor.

Step 4. Place each image on the layout by doing one of the following:

• Click anywhere on the layout to place the image in its full width and height
• Draw a frame to place the image in it
• Click on an existing frame to place the image in that frame

Note: It is also possible to place a multi-component InCopy article into multiple frames together with an image. For more information, see Placing a multi-component article in multiple frames using Studio for InDesign.

Placing images using the Content Placer tool

Placed images that are stored in Studio Server can be collected by using InDesign's Content Collector tool and subsequently placed using the Content Placer tool.

Note: For more information about these tools, see Adobe InDesign Help Linked Content.

When making use of the Content Placer tool to place images stored in Studio Server, take note of the following;

• When the Create Link option is used, one of the following occurs:
• The image is placed as a database image (stored in Studio Server).
• When the image is an inline image in an article, the image is placed as a database image (stored in Studio Server). However, the image is not part of the article.

• When the Create Link option is not used, the behavior is the same as double-clicking the image in the Studio panel.

Editing images

A placed image can be opened for editing, modified and saved back to Studio Server.

For information about how to do this, see Opening placed database images for editing using Studio for InDesign and InCopy

Replacing an image by a file in a different format

It is very common that a placed database image (stored in Studio Server) needs to be edited at various times during the production process. While editing the image, you might decide to save the file in a different format. You can then replace the original file by the file in the new format.

For information about how to do this, see Replacing a database image for a file in a different format using Studio for InDesign and InCopy.

Updating images on the layout

When opening a layout, the latest versions of any placed images are loaded and displayed.

Note: The system can also be configured to not update images when the layout is opened. This makes it possible to verify each change, manually update each image and make adjustments when needed.

If during the time you are working on the layout another user edits an image, Studio for InDesign notifies you of this fact and you will be able to update the display of the image on your layout with this latest version.

You can tell if a newer version of an image is available in the following ways:

• By the yellow icon on the frame.
• By the yellow icon in the Links panel.
• By the Update icon that is displayed for the file in the Elements panel.

To update an image, do one of the following:

• Select a frame and click the yellow icon.

• Use the tools in the Links panel.

• In the Elements panel, select the image marked with the update icon and do one of the following:
• Click the Update icon
• Right-click the image and choose Update Content

• From the menu, choose WoodWing Studio > Update Content.

• From the menu, choose WoodWing Studio > Save Version or Studio > Check In... .

Note: This only updates an image when it is placed multiple times on the layout, the image is subsequently changed and one of its instances is updated by clicking the yellow icon. In this scenario, all instances of the placed image are updated when the layout is saved. When the image is changed and non of the instances are updated, all instances keep their outdated status when the layout is saved.

Adding an image to an article

When an article is created it consists of one or more components such as a 'head', 'intro' and 'body' component.

There may come a time when you want to add additional components to the article, such as a frame containing an image.

For information about how to do this, see Adding text or image frames to an existing article in Studio for InDesign.

Working with Planned images

A Planned Image is a graphics frame that does not yet contain an image, but is stored in Studio Server as a regular image. As the name implies, it is used as a frame in which an image is planned to be placed at a later stage, for example by an InCopy user.

Example: Use Planned images to let InCopy users place images into the frames.

Creating a Planned Image

Step 1. Select the empty graphics frame.

Note: The selected frame should not be linked content (linked by using the Content Placer Tool).

Step 2. Do one of the following:

• From the menu, choose WoodWing Studio > Create Image...
• Right-click the frame and choose Create Image...

The Create Image dialog box appears.

Step 3. In the Name box, enter a descriptive name.

Note: See also Using duplicate file names in Studio Server. and Invalid file name characters in Studio Server.

The Brand, Issue, and Category options are inherited from the layout on which the image is placed; the assigned Editions are inherited from the Editions panel. The Brand and Category options are displayed but cannot be changed; the Issue and Editions options are not displayed.

Step 4. From the Status list, choose the Workflow status that the image should have.

Step 5. Choose one of the following options from the Dossier list:

• Choose the blank option to not add the image to a Dossier.
• Choose New Dossier to create a Dossier with the same name as the image and automatically add the image to the Dossier.
• Choose an existing Dossier to add the image to it.

Step 6. Click OK.

The frame is turned into an image and added to Studio Server. The frame on the layout appears with a horizontal and vertical line through it as an indication that this is a Planned Image object.

Assigning an image to a Planned Image

Step 1. Select the Planned Image frame on the layout.

Step 2. Use one of the following methods:

• Select an image in the Studio panel or Dossier panel and double-click it.

• Right-click an image in the Studio panel or Dossier panel and choose Place File.

• Select an image in the Studio panel, Dossier panel or Studio and drag it onto the Planned Image frame.

• Choose File > Place, browse to a local file and click Open. The Check In dialog box appears to turn the Planned Image into a regular image.

The Planned Image is turned into a regular image, as indicated by the chain icon that appears in the top left corner of the frame:

Figure: A chain icon in the top left corner of a frame indicates that the frame holds an image that is stored in Studio Server.

Note: When replacing the planned image by an existing image from Studio Server, the planned image is removed from Studio Server after saving the layout.