Deleting an Issue in Studio Server – Help Center

In Studio, an Issue represents the actual publication such as a daily newspaper, a monthly magazine, a yearly report, and so on.

At some point, an Issue might need to be deleted in Studio Server. This article explains how this is done.

Step 1. Access the Publication Channel Maintenance page in which the Issue needs to be deleted by doing the following:

Step 1a. In the Maintenance menu or on the Home page, click Brands.

A page showing all created Brands appears.

Step 1b. Click the name of the Brand.

The Brand Maintenance page appears.

Step 1c. Locate the Publication Channel options.

Step 1d. Click the name of the Publication Channel.

The Publication Channel Maintenance page appears.

The Publication Channel Maintenance page

Figure: The Publication Channel Maintenance page for a print channel.

Step 2. For the Issue that needs to be deleted, click Delete.

A message appears asking to confirm the action.

Step 3. Click OK.

What happens next depends on the following scenarios:

Scenario 1: The Issue contains no files that are assigned to the Issue.

When this is the case, the Issue is immediately removed from the system.

Scenario 2: The Issue contains files that are assigned to the issue.

When this is the case, the Clean Up Issue page appears, listing the total number of files that are assigned to the Issue.

The Clean Up Issue page

Figure: The Clean Up Issue page.

Step 4. Do one of the following, depending on the version of Studio Server used:

Steps for Studio Server 10.55.0 or higher

If you are sure that all files can be deleted, click Delete All Permanently to permanently delete all files. A message appears to confirm the action.

Click Show Objects to first check which files are still assigned to the Issue. A detailed list showing the found objects appears. Do one of the following:
Choose an action from the Action list for each individual object.
Choose an action from the Action list at the bottom of the page to apply this action to all objects.

The actions to choose from are:

Delete. Deletes the file.
Move To. (Default setting if file is used in more than one Issue) Moves the file to another Issue. From the Move To list, select the Issue to which the file needs to be moved.
Unassign. (Not available for layouts and placed objects) Unassigns the file from the Issue that it is currently assigned to.
None. Performs no action on the file.

Steps for Studio Server 10.54.0 or lower

If you are sure that all files can be deleted and no files are assigned to the Issue, click Delete All Permanently to permanently delete all files. A message appears to confirm the action.

Note: Should any file still be linked to the Issue (such as locked files or certain files in the Trash Can), this action fails. These files then first need to be cleaned up using the Show Objects option.

Click Show Objects. to check which files are still assigned to the Issue. A detailed list showing the found objects appears. Do one of the following:
Choose an action from the Action list for each individual object.
Choose an action from the Action list at the bottom of the page to apply this action to all objects.

The actions to choose from are:

Delete. Deletes the file.
Move To. (Default setting if file is used in more than one Issue) Moves the file to another Issue. From the Move To list, select the Issue to which the file needs to be moved.
Unassign. (Not available for layouts and placed objects) Unassigns the file from the Issue that it is currently assigned to.
None. Performs no action on the file.

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