Activating Studio for InDesign and InCopy

Before Studio for InDesign and InCopy can be used, a license needs to be activated for it.

Activating Studio for InDesign and InCopy can be done in the following ways:

• Activating seat-based licenses through the activation wizard in Studio for InDesign and InCopy
• Activating concurrent licenses through the License Status page in Studio Server

Seat-based licenses versus concurrent licenses

At the highest level, a distinction is made between seat-based licenses and concurrent licenses:

• Seat-based: In this model, a license is purchased for each 'seat' (individual user) that is going to use the software. Each user can access the software at any time.

Example: You would use this model if you know exactly how many users will make use of the software. For a team of 50 users for example, you would purchase exactly 50 licenses.

• Concurrent. In this model, licenses are shared between a group of users. As long as not all licenses are in use, additional users can continue to log in. When the maximum number of users is reached, any subsequent user who wants to log in will have to wait until another user logs out, at which time the license is made available for other users to use.

Example: You would use this model if it is unlikely that all users will access the system at the same time. For a team of 60 users you could for instance get a concurrent license for only 50 users. When 50 users are using the software, user 51 is denied access when logging in. When one of the 50 users logs out, that license becomes available and can be taken by another user.

Studio for InDesign and InCopy can either be licensed seat-based or based per concurrent user.

• Seat-based licenses are activated client-side through an activation wizard or through an activation file for activation without user interaction.
• Concurrent licenses are managed through the License Status page in Studio Server.

Activation through protected servers

If the machine on which Studio for InDesign and InCopy is installed is shielded from Internet access by a password-protected proxy server, credentials for that server can be provided with a file named WWActivate.xml.

Step 1. (Optional, only if no WWActivate.xml file exists yet). Create a text file named WWActivate.xml in the following location:

• macOS: Library/Application Support/WoodWing
• Wndows: c:\ProgramData\WoodWing

Step 2. Add the following content to the file:

Copy the code

<wwact:activate>
   <wwact:proxy>
      <wwact:address></wwact:address>
      <wwact:port></wwact:port>
      <wwact:user></wwact:user>
      <wwact:password></wwact:password>
   </wwact:proxy>
   <wwact:product>
      <wwact:key></wwact:key>
      <wwact:serial/>
      <wwact:autho_code/>
   </wwact:product>
</wwact:activate>

Step 3. Use the following values:

• address: The IP number of the proxy server.

• port: The port number that the proxy server uses instead of the default port 80.

• user: The user name of a user that has access rights for Internet access through the proxy.

• password: The password of the user mentioned above.

Step 4. Save the file.

Step 5. Follow the installation steps as outlined in this article.

Activating seat-based licenses through the activation wizard in Studio for InDesign and InCopy

Step 1. Display the About WoodWing Plug-ins screen by doing one of the following:

• macOS: Choose InDesign > About WoodWing Plug-ins or InCopy > About WoodWing Plug-ins
• Windows: Choose Help > About WoodWing Plug-ins

The About WoodWing Plug-ins screen appears.

Troubleshooting: The About WoodWing dialog does not appear.

Step 2. Click the Studio for InDesign and InCopy icon. The Activate button becomes available.

Step 3. Click Activate.

A screen appears informing you that Studio for InDesign and InCopy needs to be activated.

Step 4. Follow the steps on screen.

Note: Activating licenses offline is not available anymore since 2023.

Activating concurrent licenses through the License Status page in Studio Server

Step 1. In Studio Server, access the License Status page by choosing Licensing in the Maintenance menu on the left side of the screen or on the Home page.

Step 2. Click the link Add Additional Client Licenses.

The License Status page appears.

Step 3. Follow the steps on screen.