When using Swivle in a production environment, collaborating with external contributors such as photographers, designers and copy writers is a regular occurrence.
An easy way of getting their files into Swivle is by sending them a request to upload files, better known as a Share Request: an easy-to-use portal for uploading files.
Figure: A Share Request: a page for others to upload files to Swivle with.
A Share Request is a Share Link
If you are familiar with sharing files in Swivle, you will recognize the Share Request as an empty Share Link. Instead of using the Share Link to show the user images that already exist in Swivle, you now use it to let the user upload files to Swivle.
Creating a Share Request
Step 1. (Optional) Use the Folder Browser to create a folder somewhere in Swivle in which you want to have the files uploaded.
Tip: Create the folder in your user folder if you do not want other users to have access to the uploaded files.
Step 2. With the folder selected in the Folder browser, click Request Upload in the top right corner of the page.
The Share page appears.
Step 3. Set the options as needed:
| Option | Description |
|---|---|
| Subject | Enter a short subject. |
| Description | (Optional) Enter a description of the files or leave a message for the recipient. |
| Link valid until | Set the date when the link should expire. |
|
Download |
Select what the users can download or how they can download it:
|
| Upload | (Selected by default) A default folder location is selected (a private folder in your user account, only you will see the uploaded files). Change this to another location when needed. |
| Approve | (Off by default.) Select when you want the user to approve or reject a file and to add a comment to the file. |
| Notify by e-mail |
(Off by default.) When files are shared, one or more users can be notified by e-mail when a change is made:
Typically, the recipients of these e-mails are the creator of the Share Request, or a team of users who are involved in a reviewing process. For each user, enter their e-mail address. Separate multiple e-mail addresses with a comma. |
Step 4. In the bottom right corner of the screen, click Share.
The Share Link is created and presented in a window.
Step 5. Do one of the following:
- Click the link to open it in the Web browser.
- Right-click the link and choose Copy link address from the context menu or click the Copy link button (note: the 'Copy link' button is not available in Safari).
Step 6. Share the link in some way, for example by including it in an e-mail that you send to all users who you want to have files uploaded.
Using the Share Link to upload files
When the link is accessed, a Web page opens which prompts the user to upload files.
Managing Share Requests
As mentioned earlier, a Share Request is essentially a Shared Link. As with Shared Links, created Share Requests can be managed on the Shared Links page.
To see an overview of all Shared Links and Share Requests, click Shared Links in the top right corner next to your avatar.
On the page that appears, select a Shared Link or Share Request, and use one of the options in the menu: Edit, Delete, or Visit link.
Use the filter on the left to quickly find the Share Request you want to manage.
Using the Share Request to upload files
When the link is accessed, a Web page opens which prompts the user to upload files.
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Notes:
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