Working with Print articles in Studio

Print articles are used for creating content that is used for output to print. They are edited in the Print editor.

Working with Print articles in Studio can be done in many ways.

This article gives a brief overview of each task that can be performed and provides links to other articles that contain more detailed information.

The following topics are described:

• Creating a new article
• Opening an article for editing
• Editing an article
• Comparing article versions
• Previewing articles
• Working with article components
• Viewing an article as a story
• Placing, cropping, or removing an image
• Changing the file name or other settings of an article
• Working with overset text
• Working with Inline Notes
• Working with footnotes
• Viewing to which Studio Server files the article is linked
• Bookmarking and sharing an article
• Using keyboard shortcuts

Info: Use the filter to only show information for a specific topic. All topics Creating a new article Opening an article for editing Editing an article Comparing article versions Previewing articles Working with article components Viewing an article as a story Placing, cropping, or removing an image Changing the file name or other settings of an article Working with overset text Working with Inline Notes Working with footnotes Viewing to which Studio Server files the article is linked Bookmarking and sharing an article Using keyboard shortcuts

Creating a new article

Two processes are available: a quick process and a more manual process.

Quick process

Info: This requires Studio 11.228 or higher.

Step 1. Locate an article template that you want to base the article on.

Step 2. Do one of the following:

• Double-click the template.
• Use keyboard shortcut E, Cmd+E (macOS), or Ctrl+E (Windows).

The following actions take place:

• When Studio is configured to open the article in the Print editor, the 'Create New' dialog is displayed. Click Next, fill out the properties, and click Create.
• When Studio is configured to open the article in InCopy, a new article based on the template is opened in InCopy. (Requires the Desktop app 5.1.12 or higher.)

Manual process

Step 1. Click Create new... at the top of the page.

The 'Create New' dialog is displayed.

Step 2. Make sure that Print article is selected.

Step 3. Choose a template from the list to base the article on and click Next.

Tip: Type any part of the name of the template to filter the list.

Step 4. Fill out all necessary details and click Create. The article is created and opened for editing.

Note: For more detailed information, see Creating a new article in Studio.

Opening an article for editing

As you would expect, the quickest way of opening an article is to simply double-click it from the search results.

Other methods of opening an article for editing include:

• When viewing the article in fullscreen mode
• Wen viewing a layout in fullscreen mode on which the article is placed

For details, see Opening a Print article for editing using Studio.

The editor in which the article is opened

When opening a Print article, it is by default opened in the Print editor.

If needed, they can instead be opened directly in Adobe InCopy.

Editing an article

Using the Print editor is in itself straight forward and self explanatory.

Take note especially of the moments when an article is (and is not) saved or checked in, as well as the options for applying paragraph styles and character styles, the options for adding glyphs and white spaces, and the process of editing tables.

For more information, see Editing an article in the Print editor of Studio.

Comparing article versions

An article typically goes through many changes made by multiple people. Verifying which changes were made can be practical (and even important) in the following scenarios:

• As part of an audit trail, where it needs to be clear which changes were made, when they were made and by whom they were made as work on the article progresses or even after the article has been published.
• When working on an article, it can be practical to see which changes were made to the article in the past. When needed, content that was removed in previous versions of the article may have to be added again to the current version.

This is done by comparing different versions of a Print article.

For more information, see Comparing Print articles in Studio.

Previewing articles

When opening an article that is placed on a layout, the preview on the right side of the screen shows the layout with the placed article. This gives a good understanding of how any changes that are made to the article affect the final publication.

By default, the preview is automatically updated when the article is saved or 1 second after you stop typing.

Notes: Use Shift+Spacebar to more quickly refresh the preview. This feature can be disabled through an option in the Management Console of Studio. When this is done, the Layout preview needs to be refreshed manually by clicking the 'Refresh preview' button.

Working with article components

In Studio, articles consist of one or more components, each containing specific content. A typical article for a newspaper for example consists of a "head" component containing the header, an "intro" component containing a short introduction, and a "body" component containing the main text.

Components can be part of an article that is placed on a layout, or part of an article that is not yet placed on a layout.

Recognizing article components

When working on an article, it is important to be aware of the status of each component:

• If it contains content or if it is empty
• If the text it contains is overset (too long to fit in the frame on the layout)
• If it has been placed on the layout on which the article is placed or is not yet placed

This is indicated in the following ways:

• A component that is empty appears as a gray box containing its name.

• Each component has a vertical bar to its right; the way it looks indicates its status:
• Solid: the component is placed on the layout on which the article is placed
• Dashed: the component is not placed on the layout on which the article is placed
• Dark gray: the component contains content
• Light gray: the component contains no content
• Red: the component contains overset text

Tip: Hover the mouse pointer over an indicator to see more information about the status.

Figure: The different ways in which the status of a component is indicated.

Each component is treated separately

From a technical point of view, each article component is treated separately. This means that even though you can select text that spans multiple components (and for example copy that text), the following actions are not supported:

• Applying a paragraph style to multiple components
• Deleting text from multiple components

Adding or removing components

Components can be added or removed. For more information, see Adding or removing article components in the Print editor of Studio.

Anchored objects as article components

Using Adobe InDesign, a layout designer can add one or more 'anchored objects' to the text in an article. This is essentially a frame containing text or an image that is 'anchored' to a specific location within the text in the article. The frame can then be positioned anywhere on the layout — even outside the frame it is anchored in — but when moving the text in which the frame is anchored, the anchored object also moves.

When opening an article that contains an anchored object in the Print editor, note that the text of each anchored object is displayed in a separate component, and that each of these components directly follows the component that they are part of.

Example: Suppose an article contains the following components: Head Intro Body (containing anchored object A and anchored object B) Footer When opening the article in the Print editor, the following components are shown: Head Intro Body Anchored object A Anchored object B Footer

Anchored objects in an article component can be recognized by an anchor icon.

Note that anchored objects cannot be copied and pasted.

Viewing an article as a story

An article is typically part of a story, which consists of:

• The article holding the text of the story
• The layout(s) on which the article is placed (for articles that are used in print)
• Related images and/or spreadsheets

These files are typically kept together in a Dossier and a Dossier itself can hold multiple articles.

When working on a story or working with a Dossier, it can be beneficial to see how each article is used as a story and which files are related to the story. For this, the Story View mode in a Dossier can be used.

Figure: Viewing two articles in Story View mode in a Dossier. Both articles are placed on a layout.

Using this view makes it possible to quickly see:

• The article as it is placed on the layout(s), including any Editions it may be part of (for articles that are used for print)
• All files related to the article (only for articles placed on a layout and only as long as these files are in the same Dossier as the article)

From this view, you can then:

• Easily open the article for editing
• Work on any of the files, for example by right-clicking them and accessing the context menu

For more information, see Showing a Print article as a story in Studio.

Placing, cropping, or removing an image

Working on a story for a print article not only involves working with the article itself and the layout it is placed on, but it typically also means working with one or more accompanying images.

At some point, these images need to be added to the story (possibly by replacing images that are already added), cropped or removed.

Images can be placed on a layout, cropped, or removed from the layout. This is done by making use of the Images panel.

For more information, see Placing, cropping or removing images in the Print editor of Studio.

Changing the file name or other settings of an article

Changing the settings of an article, such as its name, can be done in the Properties panel on the Search page.

Tip: Changing the name of the article can also be done by clicking it at the top of the page in the Print editor.

Select a single article, make sure that the Properties panel is open by clicking its icon on the right side of the screen, and change any of the available settings.

Figure: Change the settings of a selected file by opening the Properties panel and changing any of the settings.

For more information, see Changing the properties of a file in Studio.

Working with overset text

Articles that are placed on a layout need to fill a particular space on the page. When the article contains more characters than can fit in that space, a scenario known as 'overset' exists. Obviously, it is important to be aware of such situations so that they can be corrected.

Overset text is shown in the following ways in the Print editor:

• An Overset indicator toolbar at the bottom of the article shows which components have overset text and by how much. (Requires Studio 11.231 or higher, see Using the Overset indicator toolbar below.)

• The bar that shows the height of an article component is colored red.

• When hovering the mouse pointer over the article component bar, a tooltip appears in which the number of overset lines and characters is shown.

• A divider appears in the text itself to indicate exactly from which point the text is overset.

Figure: Whenever overset text exists, this is displayed in the following ways: the article component bar is colored red (A), when hovering the mouse over the component bar the amount of overset is shown in a tooltip (B), a line divides the affected text from the rest of the text (C), and an Overset indicator toolbar shows all components that have overset text (D).

Working with Inline Notes

Inline Notes are notes that are added within the text of a Print article.

They can be used for adding a note to either yourself or to other contributors as a reminder, comment or reference, or as a question, instruction or feedback about the text in the article.

Inline Notes appear as an icon in the text. When the icon is clicked, the content appears in a pop-up window.

Figure: Inline Notes appear as an icon in the text. When clicking the icon, the content appears in a pop-up window.

Inline Notes can be created in the following ways:

• By creating a new, empty Inline Note
• By converting selected text to an Inline Note

For more information, see Working with Inline Notes.

Working with footnotes

Footnotes can be created, edited or removed.

Footnotes appear as an icon in the editor. When the icon is clicked, the content appears in a pop-up window. Footnotes also appear in the layout preview.

Figure: Footnotes appear as an icon in the text. When clicking the icon, the content appears in a pop-up window.

For more information, see Working with footnotes.

Viewing to which Studio Server files the article is linked

An article is typically part of one or more Dossiers or placed on a layout. To see which files in Studio Server the article is related to, use the Linked Files panel.

Figure: The Linked Files panel shows to which files in Studio Server a file is linked.

For each file, the relation to the selected article is shown: 'Part of' for a Dossier that the article that is part, 'Placed on' for a layout that the article is placed on, and so on.

For more information, see Viewing to which Studio Server files a file is linked using Studio.

Bookmarking and sharing an article

Studio runs in a Web browser and each page that is visited therefore has its own link or URL.

When your are working on an article on a regular basis, simply bookmark the link for later use. This way, you can quickly and easily access the article instead of having to search for it each time.

In a similar way, you can share the link with other users (they will need to have sufficient rights though to access it).

For more information, see Bookmarking and sharing Studio links.

Using keyboard shortcuts

To make editing Print articles and working in Studio in general more efficient, various keyboard shortcuts can be used for performing specific tasks.

For a full overview, see:

• Keyboard shortcuts for Studio on Windows
• Keyboard shortcuts for Studio on macOS

Revisions

• 11 November 2026: Updated section 'Working with overset text' by adding information about the Overset indicator toolbar.
• 30 September 2026: Added section 'Quick process' to section 'Creating a new article'.