Working with overset text in the Print editor of Studio

Working with overset text is one of the ways of working with Print articles in Studio.

Articles that are used in a print workflow are added to a designated area on a layout. In order to fill that area with the right amount of text the article needs to contain the right number of lines: a state known as 'copyfit'.

Other copyfit states: underset and overset

When the article does not contain enough lines to completely fill the area, we speak of 'underset', while 'overset' indicates that the article contains too many lines and that therefore not all text will fit the available space.

Overset indicators

Any instances of overset in an article are shown in the following ways:

• An Overset indicator toolbar at the bottom of the article shows which components have overset text and by how much. (Requires Studio 11.231 or higher, see Using the Overset indicator toolbar below.)

• The component bar to the right of the text that shows the height of an article component is colored red.

• When hovering the mouse pointer over the component bar, a tooltip appears in which the number of overset lines and characters is shown.

• A divider appears in the text itself to indicate exactly which text is overset.

Figure: Whenever overset text exists, this is displayed in the following ways: the article component bar is colored red (A), when hovering the mouse over the component bar the amount of overset is shown in a tooltip (B), a line divides the affected text from the rest of the text (C), and an Overset indicator toolbar shows all components that have overset text (D).

Using the Overset indicator toolbar

Info: This feature requires Studio 11.231 or higher.

When overset text exists in a Print article, the Overset indicator toolbar is shown at the bottom of the article.

It shows all components in which overset text exists, including those that are out of view.

Use it as follows:

• When more components with overset text exist than can be shown, a numbered component is shown. Click it to show information for these components.
• Click on a component in the toolbar (including in the menu that shows additional components) to bring it into view.

When the amount of overset text changes, the number of characters is automatically updated in the toolbar when the article is saved.

When overset text is resolved for a component, it is removed from the toolbar when the article is saved.

Using the AI Copyfit features to resolve overset

Reducing the number of characters by re-wording parts or complete sentences while maintaining the original meaning, tone, and style is not always straight forward.

The AI Copyfit features of the Print editor in Studio can help out with this process by providing suggestions on how to change the text.

Two tools are available:

1. The Copyfit option s part of the AI Assistant. See Optimizing an article by using the AI Assistant in Studio.

2. The stand-alone AI Copyfit feature. For details, see Copyfitting an article using the AI Copyfit feature of the Print editor in Studio.

Revisions

• 11 November 2026: Added information about the Overset indicator toolbar.