When writing articles, much time can be spent on tasks such as making sure that the story contains the required numbered of words, changing the tone and style of the article, coming up with different titles, writing titles for search engine optimization, and so on.
These tasks are often repetitive and optionally done using (Artificial Intelligence) tools outside of Studio.
The AI Assistant in Studio aims to make this process more efficient by:
- Reducing repetitive editorial work
- Improving efficiency without sacrificing quality
- Keeping AI usage embedded, controlled, and review-based
- Ensuring human judgment remains central to publishing decisions
The AI Assistant is available in the Print editor and the Digital editor of Studio.
How it works and how it can be used is explained in this article.
Figure: The AI Assistant in the Print editor. Here, suggestions for new titles were generated.
How it works
The AI Assistant is made available as a separate panel.
Its features analyze the content of a Print article or Digital article and provide suggestions on how it can be improved. This is done by sending the content of the article together with instructions on how it should be transformed (known as a 'prompt') to an external artificial intelligence service. The outcome is then shown in the panel, typically in the form of a conversation as a reply to your prompt.
The results can then be used to replace the original text.
Prompts
You can write a prompt from scratch, or use one of the predefined prompts that are shown in the panel.
Once you have received a response, you can optionally write another prompt and refer to earlier responses in it.
Available prompts
Which prompts you see in the panel depends on how Studio has been configured for your organization.
By default, the panel comes with a small number of generic prompts. These are grouped under 'Edit' and 'Create' (see below). Your system administrator may have hidden these prompts, added prompts to these groups, and may have added custom prompts specific to your workflow (requires Studio 11.217 or higher).
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Notes:
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By default, the AI Assistant comes with the following prompts:
- Edit:
- Lengthen the article by roughly doubling it
- Shorten the article by roughly halving it
- Revise the tone and style by making it:
- Formal
- Informal
- Positive
- Empathetic
- Serious
- Friendly
- Provide suggestions to resolve copyfit (Print editor only, for placed articles with overset text, requires Studio 11.225 or higher)
- Create:
- Suggest new titles
- Suggest SEO titles
- Process prompts entered by users (requires Studio 11.213 or higher)
Note: For information about how Artificial Intelligence is used in Studio, see AI functionality in WoodWing Studio: transparency & security.
How all default prompts work in detail is described later in this article.
Availability
The AI Assistant is available on request for users of Studio in the WoodWing Cloud depending on the selected package. For details, see Setting up the AI Assistant in Studio.
Quick start
The following steps provide a quick overview of using the AI Assistant. See the rest of the article for a more detailed explanation of the default prompts.
Step 1. Open an article that you want to analyze using the AI Assistant.
Step 2. In the toolbar at the top, click the AI Assistant icon to open the AI Assistant panel.
Step 3. Do one of the following:
- At the top of the panel, choose a prompt from the list below 'How can we assist you today?'.
- At the bottom of the panel, enter a prompt in the 'Describe the edits you have in mind' field (requires Studio 11.213 or higher) and press Enter or click the Send prompt button.
The prompt is shown in a 'speech bubble' with a light orange background. When the text is short, it is aligned to the right side of the panel, similar to using a chat box.
The results are displayed in a separate bubble with a light gray background. When the text is short, it is aligned to the left side of the panel.
Important: AI can make mistakes. Always review AI-generated content before publishing.
Tip: If the suggested feedback does not match your needs, enter a new prompt (requires Studio 11.213 or higher), or click the Redo icon at the bottom of the bubble to run the prompt again. AI outputs can vary, and a second attempt often resolves the issue.
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Note: When running a custom prompt or a prompt that is entered by the user, the results can include details explaining the reasons why a section of text can be improved, or why no changes are needed (requires Studio 11.217 or higher). In the following example, detailed feedback after running the following prompt is shown:
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Step 4. Depending on the option that was used and the way the results are shown, do one of the following:
- Replace the text of an article component by clicking the corresponding Replace icon for that component in the response (requires Studio 11.218 or higher).
- Replace the text of all article components by clicking the Replace icon at the bottom of the response (requires Studio 11.218 or higher).
- Copy the text in the response by clicking its Copy icon and use it to manually update the text in the article.
- Copy all of the text in the response by clicking the Copy icon at the bottom of the response and use it to manually update the article.
- Manually select (part of) the response, copy it to the clipboard, and update the article with it.
- Click on one of the titles or on a paragraph to copy it to the pasteboard.
- When the response shows that a number of suggestions have been found, click Review to process them in the Suggestions panel (requires Studio 11.225 or higher). For more information, see Processing suggestions.
Step 5. Continue by choosing one of the following options at the bottom of the panel:
- Enter a new prompt (requires Studio 11.213 or higher).
- Choose a new prompt to run from the list.
- Click Reset session to clear the panel, reset the session, and start from scratch.
Note: When the session is reset, earlier responses from AI cannot be referred to anymore.
The AI Assistant panel
This section describes the general working of the AI Assistant panel.
Accessing
To access the AI Assistant panel, click the AI Assistant icon in the toolbar at the top.
Components
The AI Assistant panel contains the following components:
- The panel in its default state.
- The panel showing results after running a prompt.
- The list of prompts to choose from.
- The prompt that was run.
- The results generated by AI.
- The Replace icon to replace the text in the corresponding article component with the text from the response (requires Studio 11.218 or higher).
- The Copy icon to copy that part of the response to the clipboard.
- The Replace icon to replace the text in all article components with the text from the full response (requires Studio 11.218 or higher).
- The Copy icon to copy the full response to the clipboard.
- The Redo icon to run the prompt again.
- The field for entering a prompt (requires Studio 11.213 or higher).
- The Reset session button to reset the panel to its default state and reset the session.
- The Send prompt button.
Selecting, copying, and replacing text
Depending on the type of prompt that was run, text in the response can be copied or replaced in various ways.
- Copying text:
- Select the text and use a keyboard shortcut to copy it to the clipboard. When text can be selected, a text cursor appears, else the Copy icon needs to be used.
- Use the Copy icon for an individual article component in the response to copy the suggested text to the clipboard. Depending on the type of response, this could be a single sentence or the full text of the article component.
- Use the Copy icon at the bottom of the response to copy the full response to the clipboard.
- Replacing text (requires Studio 11.218 or higher):
- Use the Replace icon for an individual article component in the response to replace the text in the corresponding component in the article. Depending on the type of response, this could be a single sentence or the full text of the article component.
- Use the Replace icon at the bottom of the response to replace the text of all components in the article.
Note: When hovering the mouse over a response for which the Replace option is available, the corresponding article component is automatically moved into view and highlighted in the article and in the panel.
Default prompts
The following prompts are available by default:
Note: Depending on how Studio is set up, some or all of these prompts may or may not appear for you and you may see additional prompts that have been added by your system administrator. For details about those prompts, contact your system administrator.
- Lengthen (± x2). Lengthens the article by roughly doubling it.
- Shorten (± 50%). Shortens the article by roughly halving it.
- Revise tone and style. Changes the tone and style of the article. Choose from the following options:
- Formal
- Informal
- Positive
- Empathetic
- Serious
- Friendly
- Copyfit. Provides suggestions to resolve copyfit (overset text only, requires Studio 11.225 or higher). Feedback is presented as individual suggestions (see Processing suggestions below).
- Suggest new titles. Suggests new titles, not necessarily optimized for search engines.
- Suggest SEO titles. Suggests new titles that are optimized for search engines.
- Users prompts. (Requires Studio 11.213 or higher) Enter a prompt to start or continue a session. A prompt can also refer to the results of earlier responses and can reference other answers or questions within the same session. For details about writing prompts, see Managing prompts for the AI Assistant in Studio.
Tip: To have the response returned in the form of individual suggestions instead of a full block of text (see Processing suggestions below), include the term AI_ASSISTANT_SUGGESTIONS in your prompt (for example by adding it on its own line at the end of the prompt).
Processing suggestions
Info: This feature requires Studio 11.225 or higher.
The response of most prompts is presented in blocks of text which can be copied into the main article.
For certain types of prompts though, the response can best be presented as individual suggestions that can each be approved or rejected.
When a prompt has been set up this way, the response will show that a number of suggestions have been found for review:
Note: The default Copyift prompt under 'Edit' works this way, but it can also be made to work in a user prompt by including the term AI_ASSISTANT_SUGGESTIONS anywhere in the prompt (such as separately at the very end).
When clicking Review, the Suggestions panel appears.
Each suggestion contains the original text together with the suggested text, and options to approve, reject, or copy the suggestion.
In the case of the Copyfit prompt, the number of characters that the text will be reduced by is also shown.
Review each suggestion and process it by doing one of the following:
Important: AI can make mistakes. Always review AI-generated content before publishing.
- Click Approve to update the article with the suggested text. An Undo button is shown for 5 seconds to undo the action. When Undo is not clicked, the card disappears after 5 seconds. Undoing changes then needs to be done by using the option in the editor itself.
- Before clicking Approve, edit the suggested text by clicking in the text and making your changes.
- Click Reject to dismiss the card with the suggested text. An Undo button is shown for 5 seconds to undo the action. When Undo is not clicked, the card disappears after 5 seconds.
- Click the Copy icon to copy the text in the response and use it to manually update the text in the article.
- Click Remove suggestion which appears when the text that the suggestion referred to was changed (either manually by yourself or by another user). In this scenario, the approve, reject, copy, and edit options are then not available anymore.
- When the section of text in the article that a suggestion refers to is not in view, click the suggestion to jump to that section in the article.
- (Optional) When all suggestions have been processed, click Regenerate suggestions and continue processing the suggestions until you are satisfied with the content of the article.
- At any time, click Back to AI Assistant to return to the main panel. When at least one suggestion is not processed yet, the Review button is available to return to the Suggestions panel.
Revisions
- 19 August 2026: Updated the article with references to the Copyfit prompt.
- 19 August 2026: Updated the article with references to 'suggestions'.
- 19 August 2026: Added section 'Processing suggestions'.
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