Managing Action plug-ins in Assets 10

Action plug-ins are used for adding custom menus and buttons in Assets with which windows or browser tabs can be opened that contain specific features or integrations. Examples of using them include:

• Converting images or videos to a different format
• Creating approval workflows
• Searching or accessing external sources
• Printing assets on a contact sheet

Creating and managing Action plug-ins is done on the Action plug-ins page in the Plug-ins section of the Management Console.

How this is done is described in this article.

Accessing the page

In the Management Console, expand the Plug-ins section in the menu on the left side and click Action plug-ins.

Adding a plug-in

Adding a plug-in is a three-step process: adding the plug-in and configuring its settings, defining user permissions, and testing the working in Assets.

1. Adding the plug-in

Step 1. In the list of Action plug-ins, click the +-sign.

An overview appears of all options that can be set for the plug-in.

Step 2. Set the options on the page by following the explanation for each.

Notes: For an explanation of the user permissions, see Assets 10 file permission types explained. When the Redirect to URL option is used, no connection to Assets exists. Use this option for linking to a website, such as documentation.

Step 3. When done, click Save.

When multiple Action plug-ins exist, the order in which they are shown in the list also determines the order in which they are shown in Assets for the user.

Step 4. (Optional) Rearrange the order of the plug-ins by dragging them to a new position in the list.

2. Setting permissions

Now that the plug-in itself has been defined, permissions need to be set so that users can see and use it. For this, follow the steps in 'Setting permissions' below.

3. Testing the plug-in

To make sure the plug-in is working as expected, log in to Assets as a user of a group who has been given access to the plug-in, and test it.

Setting permissions

Users can only make use of an Action plug-in when permission for it has been given to a user group they are part of. This is done on the Permissions page.

Step 1. In the Management Console, access the Permissions page by selecting it in the menu.

Step 2. From the list of user groups, select the group that you want to give access to a plug-in to.

Step 3. On the page that appears, select the Plug-ins tab. This tab shows all available plug-ins of all types.

Step 4. From the list of available plug-ins, select the Action plug-in that you want to give the group access to. A check mark will appear in front of the name and the text will color blue. Select the plug-in again to remove the permission.

Tip: Use the filter and/or the option 'Only show plug-ins available for this group' to reduce the number of results in the list.

Editing a plug-in

To edit a plug-in, select it in the list and change its settings. When done, click Save.

Deleting a plug-in

Tip: Instead of permanently deleting a plug-in, (temporarily) disable it by toggling the Enable button in the plug-in settings. This way, users won't be able to use it, but the settings still remain in the system for possible later use.

To delete a plug-in, select it in the list and click the minus-icon at the bottom of the list. In the dialog that appears, confirm that you want to delete the plug-in.