When Studio Server is integrated with Assets Server it is important that metadata information is shared between the two systems so that information about how and where files are used in Studio Server can be verified and searched on.
For this purpose, various metadata fields are mapped, thereby making it possible for metadata changes in Assets Server to appear in Studio Server and the other way round.
This article provides an overview of the fields that are mapped. It is split into sections for fields that are mapped during the following scenarios:
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Note: Configuring the mapping between fields (either standard fields or custom fields) can be done by following the steps described in Configuring the mapping of metadata fields between Studio Server and Assets Server. We do not recommend to make changes to the mapping between standard fields but advise to create custom fields instead and to configure the mapping between that custom field and another field. |
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Fields that are mapped when importing files from Studio Server
The following table shows which fields are mapped and if they are read from Assets Server and written back to Assets Server.
| Studio Server name | Assets Server name | Read | Write 1 |
|---|---|---|---|
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Aspect ratio Internal name: AspectRatio |
Aspect ratio Internal name: aspectRatio |
x |
|
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Author Internal name: Author |
Name Internal name: creatorName |
x | x |
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Character count Internal name: LengthChars |
Character count Internal name: numberOfCharacters |
x | |
|
Color space Internal name: ColorSpace |
Color space Internal name: colorSpace |
x | |
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Comment Internal name: Comment |
Version comment Internal name: versionDescription |
x | x |
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Copyright (c) Internal name: Copyright |
Copyright Internal name: copyright |
x | x |
|
Copyright Marked Internal name: CopyrightMarked |
- |
x4 |
|
|
Copyright URL Internal name: CopyrightURL |
Website Internal name: licensorWebsite |
x | x |
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Created By Internal name: Creator |
Importer Internal name: assetCreator |
x | |
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Created On Internal name: Created |
Imported in Assets Internal name: assetCreated |
x | |
|
Credit Internal name: Credit |
Credit Internal name: credit |
x | x |
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Description Internal name: Description |
Description Internal name: description |
x | x |
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Description author Internal name: DescriptionAuthor |
Caption writer Internal name: captionWriter |
x | x |
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Dpi Internal name: Dpi |
Resolution Internal name: resolution |
x | |
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Encoding Internal name: Encoding |
Video codec Internal name: videoCodec |
x | |
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Format Internal name: Format |
MIME type Internal name: mimeType |
x3 |
|
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Height Internal name: Height |
Height (pixels) Internal name: height |
x | |
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In Use By Internal name: LockedBy |
Checked out by Internal name: checkedOutBy |
x | |
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Keywords Internal name: Keywords |
Tags Internal name: tags |
x | x |
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Line count Internal name: LengthLines |
Line count Internal name: numberOfLines |
x | |
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Modified By Internal name: Modifier |
Checked in by Internal name: assetFileModifier |
x | |
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Modified On Internal name: Modified |
Checked in Internal name: assetFileModified |
x | |
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Name Internal name: Name |
Name Internal name: name |
x | x2 |
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Publication Channels Internal name: PubChannels |
Channel Internal name: sceChannel |
x |
|
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Source Internal name: Source |
Source Internal name: source |
x | x |
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Paragraph count Internal name: LengthParas |
Paragraph count Internal name: numberOfParagraphs |
x | |
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Rating Internal name: Rating |
Rating Internal name: rating |
x | x |
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Size Internal name: FileSize |
File size Internal name: fileSize |
x | |
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Type Internal name: Type |
Kind Internal name: assetDomain |
x | |
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Version Internal name: Version |
Version number Internal name: versionNumber |
x | |
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Width Internal name: Width |
Width (pixels) Internal name: width |
x | |
|
Word count Internal name: LengthWords |
Word count Internal name: wordCount |
x |
1 Content Source users must have edit permissions in Assets Server for all fields that are marked as 'write'.
2 Changing the name of a file in Studio Server will rename the file in Assets Server. The file extension will not be changed.
3 The MIME type is mapped to the corresponding MIME type Studio Server format.
4 Copyright marked is derived from the copyright field in Assets Server.
Fields that are mapped when linking a file
When a file is linked to Studio Server (for example by dragging it onto an InDesign layout that is stored in Studio Server), the following Assets Server fields are mapped to corresponding Studio Server fields.
The Assets Server fields are read-only and are updated automatically when the data in Studio Server changes.
| Name | Description |
|---|---|
|
Archived from Studio Internal name: sceArchived |
A boolean value that represents if a file is archived from Studio Server. |
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Category Internal name: sceCategory |
The name of the Category in Studio Server that the file belongs to. |
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Category ID Internal name: sceCategoryId |
The ID of the Category in Studio Server that the file belongs to. |
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Created in Studio Internal name: sceCreated |
The date and time when the link was created. |
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Modified in Studio Internal name: sceModified |
The date and time when the metadata was modified. |
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Modified in Studio by Internal name: sceModifier |
The Studio Server user who modified the metadata. |
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Publication Internal name: scePublication |
The name of the Publication (Brand) in Studio Server that the file belongs to. |
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Publication ID Internal name: scePublicationId |
The ID of the Publication (Brand) in Studio Server that the file belongs to. |
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Studio Server creator Internal name: sceCreator |
The Studio Server user who created the link. |
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Studio Server ID Internal name: sceId |
The object ID of the file in Studio Server. |
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Studio System ID Internal name: sceSystemId |
The GUID of the Studio Server where this file is used.1 |
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Used in Studio Internal name: sceUsed |
A boolean value that represents if a file is used in Studio Server. |
1 A file can only be used on one Studio Server at a time.
Fields that are mapped when placing a file
When a linked file is placed on a layout, various relations are established between the file and the layout and the publication of which the layout is part.
The following fields are populated during this process.
| Name | Description |
|---|---|
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Channel Internal name: sceChannel |
The name of the Publication Channel in Studio Server that the file belongs to. |
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Channel ID Internal name: sceChannelId |
The ID of the Publication Channel in Studio Server that the file belongs to. |
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Edition Internal name: sceEdition |
The name of the Edition in Studio Server that the file belongs to. |
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Edition ID Internal name: sceEditionId |
The ID of the Edition in Studio Server that the file belongs to. |
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Issue Internal name: sceIssue |
The name of the Issue in Studio Server that the file belongs to. |
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Issue ID Internal name: sceIssueId |
The ID of the Issue in Studio Server that the file belongs to. |
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Layout Internal name: sceLayout |
The name of the layout on which the file is placed. |
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Layout ID Internal name: sceLayoutId |
The ID of the layout on which the file is placed. |
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Page Internal name: |
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Placed on page Internal name: scePlaced |
A boolean value that represents if a file is placed on a page of an InDesign layout stored in Studio Server. |
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State Internal name: sceStatus |
Name of the Workflow Status in Studio Server. |
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State ID Internal name: sceStatusId |
The ID of the Workflow Status in Studio Server. |
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Studio relations Internal name: sceRelations |
A JSON structure with relations of this file as shadow object to Studio Server entities such as layout, Category, Publication Channel, Issue, page and On pasteboard.1 |
1 The equally named fields in this table are based on this JSON structure.
Fields that are mapped when archiving a file
When archiving files from Studio Server to Assets Server, various metadata fields are populated with information that describes how and where the file was used in Studio Server (such as the Issue name, creation date, article ID, and so on), as well as fields with more general information such as word count, copyright and credit information.
A distinction is made between the following groups of fields:
- Studio Server fields, recognizable by their 'sce' prefix.
- Assets Server fields.
The fields of each group are described in the following sections.
Studio Server fields
The following table shows the Studio Server fields that are populated in Assets Server. The internal name of these fields have the prefix 'sce'.
| Name | Description |
|---|---|
|
Archived from Studio Internal name: sceArchived |
Indicates that this is an archived file. It is set to TRUE. |
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Archived in Studio Internal name: sceArchivedInEnterprise |
Indicates that this is an archived file. It is set to TRUE. |
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Article ID Internal name: sceArticleId |
The ID of the Digital article on which the file is placed. Left empty when not applicable. |
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Channel Internal name: sceChannel |
The name of the Publication Channel in Studio Server that the file belongs to. |
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Channel ID Internal name: sceChannelId |
The ID of the Publication Channel in Studio Server that the file belongs to. |
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Created in Studio Internal name: sceCreated |
The date and time when the link was created. It is not the date when the archiving took place. It is basically brought over from the file before the archiving took place. |
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Created in Studio by Internal name: sceCreator |
The Studio Server user who created the link to this file. It is not the user who triggers the archiving. It is basically brought over from the file before the archiving took place. |
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Edition Internal name: sceEdition |
The name of the Edition in Studio Server that the file belongs to. |
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Edition ID Internal name: sceEditionId |
The ID of the Edition in Studio Server that the file belongs to. |
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Issue Internal name: sceIssue |
The name of the Issue in Studio Server that the file belongs to. |
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Issue ID Internal name: sceIssueId |
The ID of the Issue in Studio Server that the file belongs to. |
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Layout Internal name: sceLayout |
The name of the layout on which the file is placed. |
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Layout ID Internal name: sceLayoutId |
The ID of the layout on which the file is placed. |
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Modified in Studio Internal name: sceModified |
The last date and time when the metadata was modified. The archiving process has no impact on this field, this field will not reflect the date and time archiving took place. It is basically brought over from the file before the archiving took place. |
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Modified in Studio by Internal name: sceModifier |
The last Studio Server user who modified the metadata. The archiving process has no impact on this field, this field will not reflect who triggers the archiving. It is basically brought over from the file before the archiving took place. |
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Page Internal name: scePage |
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Placed on page Internal name: scePlaced |
A boolean value that represents if a file is placed on a page of an InDesign layout that is archived together with the image. Will be left empty when not applicable. |
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State Internal name: sceStatus |
Name of the Workflow Status in Studio Server. |
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State ID Internal name: sceStatusId |
The ID of the Workflow Status in Studio Server. |
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Studio relations Internal name: sceRelations |
A JSON structure with relations of this file as shadow object to Studio Server entities such as layout, Category, Publication Channel, Issue, page and On pasteboard.1 |
|
Studio ID Internal name: sceId |
The object ID of the archived file in Studio Server. |
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Studio System ID Internal name: sceSystemId |
The GUID of the Studio Server where this file is used.2 When this field is set, the ‘Used in Studio’ field is automatically set to TRUE. |
|
Used in Studio Internal name: sceUsed |
Normally, this field indicates if a file is used in Studio Server or not. Obviously for an archived file this file is no longer used in Studio Server. However, this field is automatically set to TRUE when ‘Studio System ID’ field is set; it is therefore always set to TRUE for this case. |
1 The equally named fields in this table are based on this JSON structure.
2 A file can only be used in one Studio Server at a time.
Assets Server fields
This section describes the Assets Server fields that are populated.
If and when a field is populated depends on the archive schema that is used (digital, Dossier, or print schema) and the type of file. The fields are described separately for each archive schema.
Archive Schema - Digital
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Info:
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| Digital article | Image | Non-placed files | Remarks | |
|---|---|---|---|---|
|
Copyright Internal name: |
X | X | X | |
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Credit Internal name: |
X | X | X | |
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Edition Internal name: |
X | X | X | The value for this field is inherited from the Dossier. When no Dossier exists, the value is inherited from the Digital article. |
|
Issue ID Internal name: |
X | X | X | The value for this field is inherited from the Dossier. When no Dossier exists, the value is inherited from the Digital article. |
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Issue name Internal name: |
X | X | X | The value for this field is inherited from the Dossier. When no Dossier exists, the value is inherited from the Digital article. |
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Publication channel Internal name: |
X | X | X | The value for this field is inherited from the Dossier. When no Dossier exists, the value is inherited from the Digital article. |
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Publication date Internal name: |
X | X |
The publication date of the Issue in Studio Server that an archived Digital article belongs to. Requires Studio Server 10.15.0 or any higher version of Studio Server. The Issue (where the publication date is resolved from) is inherited from the Dossier. When no Dossier exists, the Issue is inherited from the Digital article. |
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|
Publication name Internal name: |
X | X | X | |
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Section Internal name: |
X | X | X | |
|
Word count Internal name: |
X |
Archive Schema - Dossiers
|
Info:
|
| Print article | Image | Any other type of file |
Remarks | |
|---|---|---|---|---|
|
Character count Internal name: |
X | |||
|
Copyright Internal name: |
X | X | X | |
|
Credit Internal name: |
X | X | X | |
|
Edition Internal name: |
X | X | X | This value is inherited from the Dossier. |
|
Issue ID Internal name: |
X | X | X | This value is inherited from the Dossier. |
|
Issue name Internal name: |
X | X | X | This value is inherited from the Dossier. |
|
Line count Internal name: |
X | |||
|
Paragraph count Internal name: |
X | |||
|
Publication channel Internal name: |
X | X | X | This value is inherited from the Dossier. |
|
Publication date Internal name: |
This field is not populated. | |||
|
Publication name Internal name: |
X | X | X | |
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Section Internal name: |
X | X | X | |
|
Word count Internal name: |
X |
Archive Schema - Print
|
Info:
|
| Layout | Print article | Image | Non-placed files | PDF and EPS files | |
|---|---|---|---|---|---|
|
Character count Internal name: 1 Article object types only. |
X |
X1 |
|||
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Copyright Internal name: |
X | X | X | X | X |
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Credit Internal name: |
X | X | X | X | X |
|
Edition Internal name: 1 This value is inherited from the layout. |
X | X1 | X1 | X1 | X1 |
|
Issue ID Internal name: 1 This value is inherited from the layout. |
X | X1 | X1 | X1 | X1 |
|
Issue name Internal name: 1 This value is inherited from the layout. |
X | X1 | X1 | X1 | X1 |
|
Line count Internal name: 1 Article object types only. |
X |
X1 |
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Page range Internal name: Requires Studio Server 10.14.1 or any higher version of Studio Server 10.14. 1 The page range of the Studio Server value is converted to single page numbers in Assets Server. Example:
2 Populated in Studio Server 10.19.0 or any higher version of Studio Server 10 with the 'Page (order)' value of the page on which the file is placed. |
X1 | X2 | X2 | X1 | |
|
Paragraph count Internal name: 1 Article object types only. |
X |
X1 |
|||
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Publication channel Internal name: 1 This value is inherited from the layout. |
X | X1 | X1 | X1 | X1 |
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Publication date Internal name: Requires Studio Server 10.15.0 or any higher version of Studio Server. The publication date of the Issue in Studio Server that an archived layout belongs to. The Issue is inherited from the Layout. |
X | X | X | X | |
|
Publication name Internal name: |
X | X | X | X | X |
|
Section Internal name: |
X | X | X | X | X |
|
Word count Internal name: 1 Article object types only. |
X |
X1 |
Revisions
- 20 October 2022: Updated the Page field information in sections 'Placing a file' and 'Archiving a file'.
- 20 October 2022: Updated the Page range field information in section Assets Server fields > Archive Schema - Print.
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