Sending a message to users using Studio for InDesign and InCopy

Creating a page for a printed publication is team work and it is more than likely that an InDesign user is working on a layout while an InCopy user is at the same time editing an article that is placed on that layout.

When changes are made to the design or when text is added to or removed from the article, the other user needs to know about this.

One of the ways of communicating this is to send a direct message to that user.

Figure: A message sent from InCopy.

Figure: The same message received in InDesign.

Note: Even if an article or layout is not currently being edited, a message can still be sent. It will be displayed the next time any user opens the file.

Steps for sending a message from InDesign to InCopy

Step 1. Select the article(s) on the layout for which you want to send a message by doing one of the following:

• On the layout, select one or more components of the article
• Select an article or one of its components in the Elements panel
• Place the text cursor anywhere in the text of the article.

Step 2. Use one of the following methods:

• From the WoodWing Studio menu, choose Send Message....
• From the flyout menu of the Elements panel, choose Send Message....

The Send Message dialog box appears.

Step 3. Enter a message and click OK.

The message is sent to the user.

Steps for sending a message from InCopy to InDesign

Step 1. Place the text cursor anywhere in the text of the article.

Step 2. Choose WoodWing Studio > Send Message... .

The Send Message dialog box appears.

Step 3. Enter a message and click OK.

The message is sent to the user.

Frequently Asked Questions

Is it possible to send a message to a user of Studio?

No, messages can only be sent between users of Studio for InDesign and InCopy.