Placing articles on a layout in Studio 11.172 and lower

Working on a print publication is team work and involves many steps before the final product is completed.

One of these steps is placing a created article on a layout. Depending on your workflow, this step can be performed by various people within the team and at various stages during the production process.

In Studio, the tools for placing an article on a layout are available in the fullscreen mode of a layout. Opening a layout in fullscreen mode can be done anywhere in Studio, including the Publication Overview application.

This article explains how to use these tools.

Info: This article describes the functionality of Studio 11.172 and lower. For the functionality in higher versions, see Placing articles on a layout in Studio 11.173 and higher. (See how to check the version of Studio that is installed.)

Before you start

Please note the following:

• An article can only be placed in a frame on the layout if that frame is part of an InDesign Article. Studio will inform you when the layout that you open does not contain such frames.

Note: Making a frame part of an InDesign Article is done in InDesign.

It is assumed here that the layout that is opened contains InDesign Articles.

• Articles cannot be placed on a Layout Module.

Placing an article

Step 1. Open the layout in fullscreen mode by doing one of the following:

• Select a layout and press the Spacebar.
• Right-click a layout and choose Preview.
• Double-click a layout in the Publication Overview application.

Step 2. Open the Place Articles panel by clicking the Place Articles icon.

The 'Place articles' panel appears on the right side of the screen and the layout changes to a mode that makes it possible to place articles in a frame.

Figure: The Place Articles panel.

For detailed information about using the panel, see Using the Place articles panel later in this article.

Step 3. (Optional) Use the Filter to narrow down the list of articles.

Step 4. Drag the article from the panel and drop it onto the frame on the layout.

The following takes place:

• When a Print article is used, it is immediately placed on the layout. When a Digital article is used, a print variant of that article first needs to be created. This requires a Conversion Rule in which the components of the Digital article are mapped to those of the Print article. A dialog box appears asking you to choose a Conversion Rule from a list. Make a choice and click OK.

• The placed Print article is created and placed on the layout, the layout is saved and the layout preview is updated.

• The placed Print article gets the same Brand and Category assigned as the layout.

Step 5. (Optional) Double-click the article to open it in the Print editor to further edit it such as copyfitting or to place images on the layout.

Using the Place articles panel

The panel is divided into 2 sections:

Note: Parts of the panel can be collapsed and expanded, for example by clicking the Filter icon in the top right corner.

1. A Filter at the top of the panel for narrowing down the results in the list of articles.

2. A list at the bottom of the panel containing all articles that can be placed.

By default, the list shows all articles that are available in the Brand that the layout is part of. When the layout is opened from a Dossier, all images that are part of that Dossier are shown at the top on a gray background.

Working with placed articles

When placing an article, it is important to know if it has already been placed; either on the same layout or on different layouts. When an article is placed multiple times and subsequently edited, every instance of the placed article is updated which may not be desirable.

To indicate that an article is placed more than once, a pin icon is shown. See the screenshot earlier in this article.

The following icon types are used:

• A green icon when the article is placed on the layout that is currently viewed.

Note: To see articles with this icon, make sure that the list of articles in the panel is filtered on the same Brand as the layout that is currently viewed.

• A white icon when the article is placed on a different layout than the one that is currently viewed, and / or when the layout that is currently viewed is part of a different Brand.

Note: The icon is also shown for Digital articles to indicate that a print variant of that article is already placed.

When hovering the mouse pointer over a pin icon, a tooltip appears showing on which layouts the article is placed.

Filtering

Take note of the following when filtering the list of articles:

• A list in the Search box can be opened to use an existing Custom Search or to create a new Custom Search.

The currently active Custom Search is displayed at the top of the panel. Click it to change its settings or hover over it in the menu to manage it.

Troubleshooting

The message "This layout does not have any frames to place articles in" appears

This means that the layout does not contain any frame that is part of an InDesign Article. Articles can only be placed on a frame if that frame is part of such an InDesign Article.