Sending a file to another user or user group with Content Station 10
Working on a publication is team work. In a typical workflow therefore, you will have to send a file to another user or user group so that it can be processed further.
Note: This process is known as 'routing a file'.
Step 1. Locate a file anywhere in Content Station that you want to send.
Step 2. Do one of the following:
- Select a file, open the Properties panel and select a user or user group from the Route To field.
- In the Inbox, hover over the file and click the Send To button to make the Send To dialog box appear.
When previewing a layout that contains placed objects such as articles or images, click such an object and from the toolbar click the Send To button to make the Send To dialog box appear. Alternatively, access the toolbar menu and choose Properties to make the Properties dialog box appear.
How the receiver is notified
- An e-mail is received for every sent file.
Note: This requires configuration steps. See Configuring e-mail notifications in Enterprise Server 10.
Figure: Example of an email.
- The routed file appears in the Inbox on the Home page of Content Station 9 and in the Inbox in the Smart Connection panel in InDesign and InCopy.
- Content Station 10 users can see how many files have been routed to them by viewing the Inbox icon at the top of the page. Clicking that icon will open the Inbox. For more information, see Processing routed files using the Inbox in Content Station 10.
- (Optional) Smart Connection users will see a message appear on screen or hear a sound played.
- 20 September 2016: added information about accessing the Send To icon in the Inbox.
- 20 September 2016: added a link to the article about e-mail configuration in Enterprise Server.
- 20 September 2016: updated information about how Content Station 10 users can see if files have been routed to them.