Using the Brand portal in Elvis Cloud to share files with others
Files that are stored in Elvis can be easily shared by using the Brand portal.
This is done by sending a hyperlink (referred to as a 'Shared Link') to the recipient. This hyperlink gives that recipient access to only those files in Elvis that you share.
Figure: Files in the Brand portal (top) and when viewing them in a Shared Link (bottom).
Who you can share the files with
The Shared Link can be sent to anyone, including those that do not exist as a user in Elvis Cloud. No log-in is required to view the files.
What users can do with the shared files
When users access the Shared link, they can do the following:
- Preview files
- Download files
How long Share Links stay active
Share Links are automatically set to end 3 months after the creation date.
Editing Shared Links
In the Brand portal, created Shared Links cannot be edited. This means that once a Share Link is created in the Brand portal, you cannot change the name, the permissions or the date when it will expire.
Note: If you have access to it, Share Links can be edited in the Pro client.
Creating the Share Link
Tip: When sharing files that are stored in multiple locations, add them to the Basket first. This way you can share them in one action instead of sharing files one-by-one or in small groups.
Step 1. Do one of the following:
To share an individual file:
- Click the Share icon in the thumbnail for that file
- Select the file and in the menu bar, click 'Share'
- Right-click the file and from the context menu that appears, choose 'Share'
To share multiple files:
- Select them and in the menu bar, click 'Share'
- In the Basket, click 'Share All'
Figure: The Share icon in the thumbnail of a file.
Figure: The Share button in the toolbar.
The Share Link is created and presented in a window.
Step 2. Do one of the following:
- Click the link to open it in a Web browser
- Right-click the link and choose Copy from the context menu or click the Copy link button
This is a known issue when using Safari due to a limitation in that Web browser. To make use of the 'Copy link' button, please use a different Web browser.
Step 3. Share the link in some way, for example by including it in an e-mail that you send to all users who you want to see the files.