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Working with articles in Content Station 10

Working with articles in Content Station 10

Working with articles in Content Station 10 can be done in many ways.

This article gives a brief overview of each task that can be performed and provides links to other articles that contain more detailed information.

The following topics are described:

Creating a new article

Step 1. Click Create new... at the top of the page.

The Create New dialog is displayed. The 'Print article' icon is already selected.

Step 2. Choose a template from the list to base the article on and click Next.

Tip: Type any part of the name of the template to filter the list.

Step 3. Fill out all necessary details and click Create. The article is created and opened for editing.

Step 3

Note: For more detailed information, see Creating a new article in Content Station 10.

Opening an article for editing

As you would expect, the quickest way of opening an article is to simply double-click it from the search results.

Other methods of opening an article for editing include:

  • When viewing the article in fullscreen mode
  • Wen viewing a layout in fullscreen mode on which the article is placed

For details, see Opening an article for editing using Content Station 10.

Opening the article in InCopy

Note that by default all articles are opened in Content Station itself. If needed, they can instead be opened directly in Adobe InCopy.

Showing or hiding different working areas

When working with the Print editor, different working areas can be shown or hidden, depending on the task you want to accomplish:

The following table shows when you would show or hide a working area, depending on various scenarios:

Task Edit window Layout preview Images panel
Editing an article placed on a layout Shown Shown Hidden
Editing an article not placed on a layout Shown Hidden Hidden
Placing or cropping images Hidden or shown Shown Shown

Setting the working area

Use the View options at the top of the page to show or hide each area.

The Print editor View options

Figure: Use the View options in the Print editor to show or hide the Print editor (A), Layout preview (B) and Images panel (C).

The Edit window and the Layout preview

Figure: The Print editor with the Edit window and Layout preview shown.

The Edit window and Images panel

Figure: The Print editor with the Layout preview and Images panel shown.

Editing an article

Using the Print editor is straight forward and self explanatory. Some points to be aware of are listed below.

Note: For detailed information, see Editing an article in the Print editor of Content Station 10.

The components of the text editor

Figure: The Print editor of Content Station 10 with the Edit window (A), the Preview window (B), article components (C) and the Status bar (D).

Saving your work

Depending on how Content Station is configured, any changes you make are either automatically saved or you need to save them manually.

Layout previews

For articles that are placed on a layout, a preview is automatically shown. When making changes to the text, the preview is automatically updated.

The article that you are editing is automatically highlighted in the preview, while the article component that you are editing is further emphasized by a border.

An article highlighted in the Preview window

Figure: For articles that are placed on a layout, a preview is shown which automatically updates when making changes to the text. To better see where on the layout the article is placed, it is automatically highlighted in the Preview window while the article component that you are editing is shown with an extra border.

Applying styles

Open the Styles panel to apply a paragraph style or character style to some text.

Opening the Styles panel

Working with article components

In Enterprise, articles consist of one or more components, each containing specific content. A typical article for a newspaper for example consists of a "head" component containing the header, an "intro" component containing a short introduction, and a "body" component containing the main text.

Recognizing article components

In Content Station 10, an article component can be recognized by the vertical bar that runs across the full length of the component.

Article components that are empty appear as a gray box containing their name.

Article components

Figure: An article with 3 components: an empty 'head' and 'intro' component and a 'body' component containing text with 2 paragraphs.

Tip: When placing your cursor in a component, the name of the component is shown in the Status bar at the bottom of the screen.

Each component is treated separately

From a technical point of view, each article component is treated separately. This means that even though you can select text that spans multiple components (and for example copy that text), the following actions are not supported:

  • Applying a paragraph style to multiple components
  • Deleting text from multiple components

Adding or removing components

Components can be added or removed. For more information, see Adding or removing article components in the Print editor of Content Station 10.

Anchored objects as article components

Info: This feature requires Content Station 10.28 or higher.

Using Adobe InDesign, a layout designer can add one or more 'anchored objects' to the text in an article. This is essentially a frame containing text or an image that is 'anchored' to a specific location within the text in the article. The frame can then be positioned anywhere on the layout — even outside the frame it is anchored in — but when moving the text in which the frame is anchored, the anchored object also moves.

When opening an article that contains an anchored object in the Print editor, note that the text of each anchored object is displayed in a separate component, and that each of these components directly follows the component that they are part of.

Example:

Suppose an article contains the following components:

  • Head
  • Intro
  • Body (containing anchored object A and anchored object B)
  • Footer

When opening the article in the Print editor, the following components are shown:

  • Head
  • Intro
  • Body
  • Anchored object A
  • Anchored object B
  • Footer

Anchored objects in an article component can be recognized by an anchor icon.

An anchored object

Note that anchored objects cannot be copied and pasted.

Viewing an article as a story

Info: This feature requires Content Station 10.21 or higher.

An article is typically part of a story, which consists of:

  • The article holding the text of the story
  • The layout(s) on which the article is placed (for articles that are used in print)
  • Related images and/or spreadsheets

These files are typically kept together in a Dossier and a Dossier itself can hold multiple articles.

When working on a story or working with a Dossier, it can be beneficial to see how each article is used as a story and which files are related to the story. For this, the Story View mode in a Dossier can be used.

Showing articles as a story

Figure: Viewing two articles in Story View mode in a Dossier. Both articles are placed on a layout.

Using this view allows you to quickly see:

  • The article as it is placed on the layout(s), including any Editions it may be part of (for articles that are used for print)
  • All files related to the article (only for articles placed on a layout and only as long as these files are in the same Dossier as the article)

From this view, you can then:

  • Easily open the article for editing
  • Work on any of the files, for example by right-clicking them and accessing the context menu

 

For more information, see Showing an article as a story in Content Station 10.

Changing the file name or other settings of an article

Changing the settings of an article, such as its name, can be done in the Properties pane on the Search page.

Select a single article, make sure that the Properties pane is open by clicking its icon on the right side of the screen, and change any of the available settings.

Changing settings

Figure: Change the settings of a selected file by opening the Properties pane (A) and changing any of the settings (B).

For more information, see Changing the properties of an object or file in Content Station 10.

Working with overset text

Info: This feature requires Content Station 10.10 or higher.

Articles that are placed on a layout need to fill a particular space on the page. When the article contains more characters than can fit in that space, a scenario known as 'overset' exists. Obviously, it is important to be aware of such situations so that they can be corrected.

Overset text is shown in the following ways in the Print editor:

  • The bar that shows the height of an article component is colored red.
  • When hovering the mouse pointer over the article component bar, a tooltip appears in which the number of overset lines and characters is shown. (This feature requires Content Station 10.11 or higher.)
  • A divider appears in the text itself to indicate exactly from which point the text is overset.

Overset indicators

Figure: Whenever overset text exists, this is displayed in the following ways: the article component bar is colored red (A), when hovering the mouse over the component bar the amount of overset is shown in a tooltip (B), and a line divides the affected text from the rest of the text (C).

Viewing to which Enterprise files the article is linked

Info: This feature requires Content Station 10.18 or higher.

An article is typically part of one or more Dossiers or placed on a layout. To see which files in Enterprise the article is related to, use the Linked Files panel.

The Linked files panel

Figure: The Linked Files panel shows to which files in Enterprise a file is linked.

For each file, the relation to the selected article is shown: 'Part of' for a Dossier that the article that is part, 'Placed on' for a layout that the article is placed on, and so on.

For more information, see Viewing to which Enterprise files a file is linked using Content Station 10.

Bookmarking and sharing an article

Content Station 10 runs in a Web browser and each page that is visited therefore has its own link or URL.

When your are working on an article on a regular basis, simply bookmark the link for later use. This way, you can quickly and easily access the article instead of having to search for it each time.

In a similar way, you can share the link with other users (they will need to have sufficient rights though to access it).

For more information, see Bookmarking and sharing Content Station 10 links.

Document history

  • 5 October 2017: Added section 'Showing or hiding different working areas'.
  • 10 August 2017: Added information about anchored objects.
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