Assigning Stories in Inception
Creating a story is teamwork and involves the collaboration of various contributors such as authors, photographers and editors.
Inception contains a simple workflow process to assign a story to a contributor and — once the contributor is finished working on the story — to send the Story back for review.
How it works
When a Story is assigned, a maximum of two people are involved: the sender and the contributor.
What the sender does:
- Assigns the Story to a contributor by email.
- Reviews the Story once sent back by the contributor.
- Compares different versions of the Story and when needed restores a previous version (see Comparing Story versions in Inception).
- Assigns the story back to the same contributor for further work or to a different contributor for additional work.
What the contributor does:
- Accesses the Story without having to log in by clicking the link in the received e-mail.
- Works on the Story by adding text, images and components.
- Clicks the 'Ready for Review' button to assign the Story back to the sender.
1. A new Story is created by editor Rob and assigned to Liza who is asked to write the content:
2. Liza receives the request by e-mail:
3. Liza clicks the link in the e-mail to open the Story without having to log in:
4. Liza adds the text:
5. Liza sends the article back to Rob for review:
6. Rob reviews the Story, adds a placeholder for a slide show and asks photographer Leo to add images:
7. Leo adds the images and sends the Story back to Rob for review:
Assigning the Story
Do one of the following:
- Create a new Story, click Assign Story in the window that appears, fill in the fields and click Create.
- Open a Story, click Assign in the menu bar, fill in the fields in the window that appears and click Send.
Sending the Story back for review
- At any time, click the Ready for Review button in the menu bar, fill in the fields in the window that appears and click Send.
Note: Once the Story is sent for review, it cannot be accessed anymore by the contributor.
Viewing the messages that were sent
Do one of the following:
- Open the Assign Story window by assigning a Story or by clicking Ready for Review. All sent messages are shown at the top with the most recent message first.
- Access the Versions of a Story. Select a Version and click the Comment icon.
Does the contributor need to have an Inception account?
No. This feature is currently in Beta phase, is free of charge and contributors do not need an Inception account. During the Beta phase, you can assign the Story using any e-mail account, even of contributors who don't exist in Inception as a user.
Note: When the Assign Story feature is officially released, a license will be required for assigning Stories or editing an assigned Story.
Are there any limitations to working on an assigned Story in Inception?
Yes and no. Two scenarios exist:
- You do not have an Inception account or you are logged in to a different Inception account than the one from which the story is assigned. In this case, a 'light' version of Inception is shown. Accessing the Story can only be done by clicking the link in the e-mail that was sent to you and other than working within that Story, no other parts of Inception can be accessed. Note also that as soon as you have sent the story back for review, it cannot be accessed anymore by using the link sent in the e-mail.
- You are logged in to the same account as the one from which the Story was assigned. In this case, you can access the Story from the list of Stories on the Home page of Inception and you can work on the Story in the same was as any other Story, even after sending it in for review.
Note: When Brands have been set up in Inception, you can only access the assigned Story when the Story is part of a Brand to which you are also assigned.
Is the Story locked for editing for other users when it is assigned to a contributor?
No. When a Story is assigned to a contributor, all users who have access to the Story can still work on it. Note though that when needed, previous versions of the Story can be restored.