Using the Smart Connection toolbar in Smart Connection for InCopy – Home

The Smart Connection toolbar contains buttons that provide quick access to tasks that are often used when working on an article.

This article describes how to use the toolbar and its options.

The Smart Connection Toolbar

Accessing the toolbar

Choose Window > Smart Connection > Smart Connection Toolbar.

Tip: For easy access, dock the toolbar in the main toolbar area of the InCopy interface, in the bottom toolbar next to the overset indicator (see image below), or use it as a floating toolbar close to the area where you are working.

The Smart Connection toolbar docked next to the overset information

Customizing the toolbar

Buttons that are not used can be hidden.

Do this by opening the toolbar menu and clearing the check boxes for the buttons that should be hidden.

The Customize Smart Connection Toolbar options

Using the toolbar options

The toolbar contains the following options:

Send Article to Next. For assigning the next Workflow Status to the article.

Update Geometry. For updating the article with the latest available geometry information.

Note: Geometry information is information about the way the article is placed on the layout, such as its position and size. Changes to the geometry can affect the content of the article: you may have more or less space to write text.

Changes in the geometry are triggered from within InDesign when the designer is working on the layout. The changes are communicated in the following ways:

For Smart Connection version 14 or higher (for Adobe CC 2019 or higher, see how to check the version of Smart Connection that is installed): The Update Geometry button turns yellow for low priority changes and red for high priority changes.

The icons of the Smart Connection toolbar

Notes:

Low priority changes are changes that do not necessarily directly affect the article, such as when an image that is also placed on the layout is updated, another article is placed on the layout, and so on.

High priority changes are changes that directly affect the article, such as a change in size (which affects the amount of text that the article can hold), or the position of the article.

For Smart Connection versions 13 or lower (for Adobe CC 2018 or lower, see how to check the version of Smart Connection that is installed): a message appears:

New layout information is available for article "<article name>".

Do you want to update now?

Click Yes to update the geometry information.

The message that appears when new layout information is avaible

Send Message. For sending a message to the designer of the layout of which the article is part.

Accessing the toolbar

Customizing the toolbar

Using the toolbar options

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