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Creating a new layout or adding an existing layout using Smart Connection

Creating a new layout or adding an existing layout using Smart Connection

The typical method of creating a new layout when using Smart Connection is to base it on a layout template. This template is set up by the system administrator and is usually already part of a Dossier containing other files that are related to the story. Using a template ensures that:

  • The layout contains the correct components, fonts and styling, specifically set up for the Publication Channel in which it will be used.
  • The layout will have the correct properties assigned such as Publication Channels, Workflow Statuses, and so on.
  • You don't have to spend time searching for the correct files but can start working straight away.

Alternatively, you can create a layout from scratch or open a locally saved file and subsequently add it to Enterprise.

Info: The information presented here applies to the following versions of Smart Connection:

  • Smart Connection 9
  • Smart Connection for Adobe CC
  • Smart Connection for Adobe CC 2014

Step 1. Do one of the following:

  • Double-click a layout template
  • Create a new layout
  • Open a layout that is saved locally

Step 2. Save the layout to Enterprise by using one of the following methods:

  • From the File menu, choose:
  • Save
  • Save As
  • From the Smart Connection menu, choose:
  • Save Version...
  • Save As...
  • Check In...
  • Use a keyboard shortcut for any of the above mentioned commands

The Save As dialog box appears.

The Save As dialog box for a layout

Step 3. In the Name box, enter a descriptive name.

How duplicate file names are handled in Enterprise 9

Step 4. (Optional) Change any of the properties of the layout.

Step 5. From the Dossier list, choose one of the following options:

  • Choose the blank option to not add the layout to a Dossier
  • Choose New Dossier to create a Dossier with the same name as the layout and automatically add the layout to the Dossier.
  • Choose an existing Dossier to add the layout to it.

Step 6. (Optional) From the Route To list, choose a user or user group to whom the layout should be routed to.

Step 7. (Optional) In the Comment box, add a comment. When a user will next open the layout, the comment will be displayed on screen.

Step 8. (Optional) Save the layout as a template, Layout Module or Layout Module Template by selecting the options Save as Template and/or Save as Layout Module.

Step 9. Click OK.

The following actions take place:

  • The layout is stored in Enterprise.
  • The layout appears in the Smart Connection panel (when the Document pane of the Smart Connection panel displays the files of the location where the layout is stored in).
  • When just saving the layout, the file is checked-out for you for further editing. For all other users the file is locked for editing.
  • When checking-in the layout, it is closed and available for editing for all users.

Step 10. (Optional, only when saving a layout that was saved locally and which contains locally stored images). After saving a layout that was saved locally, any images that are placed on it also need to be uploaded to Enterprise. This is done by turning them into database images. For more information, see Working with images in Smart Connection for InDesign.

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