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Smart Connection full installation

A full installation of Smart Connection is an installation on a system on which Smart Connection is not yet installed.

The installation consists of the following steps:

  1. Installation
  2. Configuration
  3. Licensing
  4. (Optional) Setting up templates
  5. Testing the installation

Note: It is assumed here that a fully working Enterprise Server is set up, including Brands and Issues.

Before you start

Please check the compatibility of Smart Connection:

Upgrading InDesign and InCopy

When you are upgrading to a new version of Adobe InDesign or InCopy, keep the following in mind:

  • All InDesign and InCopy users should use the same Adobe CC version. This is because documents created in a newer version cannot be opened in a previous version.
  • Convert any InDesign and InCopy templates to the new version of InDesign and InCopy. Do this by opening the file and re-saving it.

1. Installation

Step 1. Download the installer from the Software Releases page.

Step 2. Install Smart Connection by following the steps below.

Note: The steps show the installation for Smart Connection 9 but are identical for the other Smart Connection versions as well, except for the product names of course.

ClosedInstalling on Mac OS X

Step 1. Start the installation for Smart Connection by double-clicking the installer.

The Introduction screen appears.

The introduction screen

Step 2. Click Continue.

The Software License Agreement screen appears.

Step 3. Read the license agreement and click Continue followed by Agree.

The Select a Destination screen appears.

Step 4. Choose how you want to install Smart Connection:

  • Install for all users of this computer. The root of the current disk is used as the starting point for the installation.
  • Install on a specific disk. Manually choose the disk on which you want to install Smart Connection.

Step 5. Click Continue.

The Custom Install screen appears.

The Select Destination screen

Step 6. Select the items to install:

  • Smart Connection 9.x plug-ins for InDesign CC. Including:
  • Smart Connection plug-ins. Installs the Smart Connection functionality.
  • Smart Connection 9.x plug-ins for Adobe InCopy CC. Including:
  • Smart Connection plug-ins. Installs the Smart Connection functionality.
  • InCopy Overset plug-in. Allows writers working with InCopy to edit overset text when in Layout mode.
  • Smart Connection 9.x plug-ins for InDesign CC Server. Including:
  • Smart Connection plug-ins. Installs the Smart Connection functionality, used for preview generation and background tasks.

Step 7. Click Continue.

Depending on whether an installation of InDesign, InCopy, or InDesign Server exists or not, one of the following will happen:

  • When one installation exists in the Applications folder then this folder is automatically used.
  • When no installation exists in the Applications folder then the installer looks for installations elsewhere.
  • When multiple installations exist in the Applications folder or elsewhere, then these are shown in a list. Choose the instance in which Smart Connection should be installed.
  • In case the installer is not able to find an existing installation, the Choose a Folder dialog box appears. Browse to the location where the instance is installed.

The Standard Install screen appears.

The Standard Install screen

Step 8. (Optional) Click Change Install Location and browse to the folder in which InDesign, InDesign Server, or InCopy is installed. Select this folder and click Choose.

Step 9. Click Install.

The Authenticate dialog box appears.

Step 10. Enter your system password and click Install Software.

The following is installed:

  • Smart Connection plug-ins. Location: [InDesign/InDesign Server/InCopy application folder]/Plug-ins/WoodWing folder.
  • Smart Connection uninstaller. Location: InDesign/InDesign Server/InCopy application folder.
  • Sticky Notes extension. (Not available for Smart Connection CC 2017 and any other higher version of Smart Connection for Adobe CC.)

The Summary screen appears.

Step 11. Click Close to close the installer.

Step 12. (Optional, only if the Digital Publishing Tools panels have been installed) In order for the content of the Digital Publishing Tools panels in InDesign to be displayed, Adobe Flash Player needs to be installed on each client system running InDesign. It is recommended to install the latest version of Flash Player, obtained from http://get.adobe.com/flashplayer/.

Step 13. Activate Smart Connection as explained in Activating Smart Connection 9.

ClosedInstalling on Windows

Step 1. Start the installation program for Smart Connection by double-clicking the installer.

The Choose Setup Language screen appears.

The Choose Language screen

Step 2. Choose either English or Japanese.

Step 3. Click Next.

The Welcome screen appears.

The Welcome screen of the Windows installer

Step 4. Click Next.

The Software License Agreement screen appears.

The License Agreement screen

Step 5. Read the license agreement and click the option I accept the terms of the license agreement.

Step 6. Click Next. The Setup Type screen appears.

The Setup Type screen

Step 7. Select which plug-ins to install:

  • Smart Connection 9.x plug-ins for InCopy CC.
  • Smart Connection 9.x plug-ins for InDesign CC.
  • Smart Connection 9.x plug-ins for InDesign CC Server.

Step 8. Click Next.

The Destination Location screen appears. The destination is automatically detected and displayed at the bottom.

The Choose Destination screen

Step 9. (Optional) If another destination needs to be used, use the Browse button to browse to that destination.

Step 10. Click Next to continue. The Select Features screen appears.

The Select Features screen

Step 11. Select which components to install:

  • When installing the plug-ins for InCopy:
  • Smart Connection plug-ins. Installs the Smart Connection functionality.
  • InCopy Overset plug-in. Allows writers working with InCopy to edit overset text when in Layout mode.
  • When installing the plug-ins for InDesign:
  • Smart Connection plug-ins. Installs the Smart Connection functionality.
  • Digital Publishing plug-ins. Installs the Digital Publishing Tools.
  • When installing the plug-ins for InDesign Server:
  • Smart Connection plug-ins. Installs the Smart Connection functionality, used for preview generation and background tasks.
  • Digital Publishing plug-ins. Installs the Digital Publishing Tools.

Step 12. Click Next to continue.

The plug-ins will be installed in the following location:

[Application folder for InDesign, InCopy or InDesign Server]/Plug-ins/WoodWing.

Step 13. While installing the Sticky Note extension, the Adobe Extension Manager CC appears. Follow the steps onscreen to install the extension.

Step 14. When finished, click OK to close the installer.

Successfully installed message on Windows

Step 15. (Optional, only if the Digital Publishing Tools panels have been installed) In order for the content of the Digital Publishing Tools panels in InDesign to be displayed, Adobe Flash Player needs to be installed on each client system running InDesign. It is recommended to install the latest version of Flash Player, obtained from http://get.adobe.com/flashplayer/.

Step 16. Activate Smart Connection as explained in Activating Smart Connection 9.

Plug-ins that are moved during installation

During the installation of the Smart Connection plug-ins for InDesign, InCopy and InDesign Server, a number of InCopy plug-ins are moved to a different location because their functionality conflicts with similar functionality in Smart Connection.

ClosedShow me which plug-ins are moved

Note: On Mac OS the plug-ins have extension .InDesignPlugin, on Windows the plug-ins have extension .apln.

  • Assignment UI. Assignment-related user interface.
  • InCopy Bridge UI. Live Edit user interface.
  • InCopy Bridge. InDesign Bridge functionality.
  • InCopyFileActions. File related actions for Live Edit.
  • InCopyImport. Import of stories.
  • InCopyExport. Standard export.
  • InCopyExportUI. User interface for the standard export.
  • InCopyWorkflow UI. User interface for the InCopy workflow.

The plug-ins are taken from the following locations in the InDesign/InCopy application folder:

  • InDesign: /Plug-Ins/InCopyWorkflow folder and /Plug-Ins/UI folder
  • InDesign Server: /Plug-Ins/InCopyWorkflow folder
  • InCopy: /Plug-Ins/InCopyWorkflow folder and the /Plug-Ins/UI folder

The plug-ins are moved to a folder named 'Plug-Outs' in the application folder of InDesign, InDesign Server and InCopy.

Note: When uninstalling Smart Connection, these plug-ins are automatically placed back into their original location.

2. Configuration

The way that Smart Connection can be used is controlled by configuring Enterprise Server and Smart Connection. For more information, see Configuring Smart Connection.

3. Licensing

Before Smart Connection can be used, a license needs to be activated for it. For more information, see the articles about activation.

4. (Optional) Setting up templates

A new article or layout is typically based on a template that matches the styling of the publication of which the article will be part.

Make sure that such templates exist. See Working with article templates in Smart Connection.

5. Testing the installation

As a final step, test the working of Smart Connection by logging in to Enterprise Server and performing tasks such as creating a new layout, placing files that are stored in Enterprise, checking-in the layout, and so on.

Document history

  • 10 April 2019: Updated section 1 'Installation' by adding that the Sticky Note panel is not available for Smart Connection CC 2017 and any other higher version of Smart Connection for Adobe CC.

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