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Working with images in Smart Connection for InDesign

Working with images in Smart Connection for InDesign

When working on images in InDesign using Smart Connection, you can:

Info: The information presented here applies to the following versions of Smart Connection:

  • Smart Connection 9
  • Smart Connection for Adobe CC
  • Smart Connection for Adobe CC 2014

Note: It is assumed here that the Smart Image functionality (for automatically adding frames holding a caption and credit information) is not enabled. For more information about using Smart Image, see Using Smart Image.

Turning a local or embedded image into an Enterprise image

It is very important that each image that is used on a layout is stored in Enterprise. This makes sure that other users can see it in its highest resolution, that they can edit it and that the original image is available once the time has come to publish the layout.

Step 1. Select the frame that holds the image.

Note: The selected frame should not be linked content (linked by using the Content Placer Tool).

Step 2. Do one of the following:

  • Choose Smart Connection > Create Image...
  • Right-click the frame and choose Create Image...

The Create Image dialog box appears.

The Create Image dialog box

Step 3. In the Name box, enter a descriptive name.

How duplicate file names are handled in Enterprise 9

The Brand, Issue, and Category options are inherited from the layout on which the image is placed; the assigned Editions are inherited from the Editions panel. The Brand and Category options are displayed but cannot be changed; the Issue and Editions options are not displayed.

Step 4. From the Status list, choose the Workflow status that the image should have.

Step 5. Choose one of the following options from the Dossier list:

  • Choose the blank option to not add the image to a Dossier.
  • Choose New Dossier to create a Dossier with the same name as the image and automatically add the image to the Dossier.
  • Choose an existing Dossier to add the image to it.

Step 6. Click OK.

The image is added to Enterprise, as indicated by the chain icon that appears in the top left corner of the frame:

The chain icon on an image frame

Figure: A chain icon in the top left corner of a frame indicates that the frame holds an image that is stored in Enterprise.


Placing images

Images can be placed one-by-one or in groups and can be placed as a new frame or in existing frames.

Note: It is also possible to place a multi-component InCopy article into multiple frames together with an image. For more information, see Placing a multi-component article in multiple frames using Smart Connection 9 for InDesign.

Showing the import options for Word files, Excel files and images in Smart Connection 9


Placing images using the Content Placer tool

Placed images that are stored in Enterprise can be collected by using InDesign's Content Collector tool and subsequently placed using the Content Placer tool.

Note: For more information about these tools, see Adobe InDesign Help Linked Content.

When making use of the Content Placer tool to place Enterprise images, take note of the following;

  • When the Create Link option is used, one of the following occurs:
  • The image is placed as a database image (stored in Enterprise).
  • When the image is an inline image in an article, the image is placed as a database image (stored in Enterprise). However, the image is not part of the article.
  • When the Create Link option is not used, the behavior is the same as double-clicking the image in the Smart Connection panel.

Editing images

A placed image can be opened for editing, modified and saved back to Enterprise.

For information about how to do this, see Opening placed database images for editing using Smart Connection


Replacing an image by a file in a different format

It is very common that a placed database image (stored in Enterprise) needs to be edited at various times during the production process. While editing the image, you might decide to save the file in a different format. You can then replace the original file by the file in the new format.

For information about how to do this, see Replacing a database image for a file in a different format using Smart Connection 9


Updating images on the layout

When opening a layout, the latest versions of any placed images are loaded and displayed. If during the time you are working on the layout another user edits an image, Smart Connection notifies you of this fact and you will be able to update the display of the image on your layout with this latest version.

You can tell if a newer version of an image is available by the Update icon that is displayed for the file in the Elements panel.

The Update icon for a file in the Elements panel

Figure: When an image has been updated by another user, an Update icon appears for the file in the Elements panel.

To update an image, do the following:

Step 1. Select the image in the Elements panel marked with the update icon.

Step 2. Do one of the following:

  • Click the Update icon in the toolbar of the Elements panel
  • Choose Smart Connection > Update Content
  • Right-click the image in the Elements panel and choose Update Content

The placed image is updated.


Adding an image to an article

When an article is created it consists of one or more components such as a 'head', 'intro' and 'body' component.

There may come a time when you want to add additional components to the article, such as a frame containing an image.

For information about how to do this, see Adding text or image frames to an existing article in Smart Connection 9.


Working with Planned images

A Planned Image is a graphics frame that does not yet contain an image, but is stored in Enterprise as a regular image. As the name implies, it is used as a frame in which an image is planned to be placed at a later stage, for example by an InCopy user.

Example: Use Planned images to let InCopy users place images into the frames.

Creating a Planned Image

Step 1. Select the empty graphics frame.

Note: The selected frame should not be linked content (linked by using the Content Placer Tool).

Step 2. Do one of the following:

  • Choose Smart Connection > Create Image...
  • Right-click the frame and choose Create Image...

The Create Image dialog box appears.

The Create Image dialog box for a Planned image

Step 3. In the Name box, enter a descriptive name.

How duplicate file names are handled in Enterprise 9

The Brand, Issue, and Category options are inherited from the layout on which the image is placed; the assigned Editions are inherited from the Editions panel. The Brand and Category options are displayed but cannot be changed; the Issue and Editions options are not displayed.

Step 4. From the Status list, choose the Workflow status that the image should have.

Step 5. Choose one of the following options from the Dossier list:

  • Choose the blank option to not add the image to a Dossier.
  • Choose New Dossier to create a Dossier with the same name as the image and automatically add the image to the Dossier.
  • Choose an existing Dossier to add the image to it.

Step 6. Click OK.

The frame is turned into an image and added to Enterprise. The frame on the layout appears with a horizontal and vertical line through it as an indication that this is a Planned Image object.

An empty Planned image frame

Assigning an image to a Planned Image

Step 1. Select the Planned Image frame on the layout.

Step 2. Use one of the following methods:

  • Select an image in the Smart Connection panel or Dossier panel and double-click it.
  • Right-click an image in the Smart Connection panel or Dossier panel and choose Place File.
  • Select an image in the Smart Connection panel, Dossier panel or Content Station and drag it onto the Planned Image frame.
  • Choose File > Place, browse to a local file and click Open. The Check In dialog box appears to turn the Planned Image into a regular image.

The Planned Image is turned into a regular image, as indicated by the chain icon that appears in the top left corner of the frame:

The chain icon on an image frame

Figure: A chain icon in the top left corner of a frame indicates that the frame holds an image that is stored in Enterprise.

Note: When replacing the planned image by an existing image from Enterprise, the planned image is removed from Enterprise after saving the layout.

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