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Working with metadata in Elvis Cloud

Working with metadata in Elvis Cloud using the Pro client

Elvis Cloud relies heavily on metadata so it is important to be aware of what it is and how to use it.

What is metadata?

Metadata is data that describes specific aspects of a file:

  • When it was created
  • Which application was used to create it
  • Who created it
  • What type of file it is
  • What the size of the file is
  • ...and much, much more

All this information is stored within the file itself, meaning that when you move the file (for example by sending it to someone else or by uploading it to Elvis Cloud), the metadata is moved with it.

When working with files on a computer, you will come across metadata everywhere: from simply viewing a file in a folder to right-clicking a file and bringing up the Properties dialog box on Windows or the Get Info dialog box on Mac OS X.

Metadata in Windows

Figure: Metadata of a file is shown in many different places such as in folders and in the Properties window.

Types of metadata

Some metadata is very technical (such as the file size and file type) while other metadata describes the content of the file (such as a description, tags, or category).

How metadata is added

Metadata can be added automatically (for example by a digital camera or a word processor), or it can be added manually.

About changing metadata

Some of the metadata cannot be changed (such as the date and time when the file was created), while other metadata can be freely edited (such as a description).

Metadata and Elvis Cloud

You will see metadata displayed throughout Elvis Cloud and use metadata whenever you perform a search. When you have sufficient access rights, you can also change metadata.

The more metadata is added to a file, the more likely it is that the file is found when searching for it.

  • Add a description in your own words of what can be seen in the image or video.
  • Add copyright information to show who the owner of the image or video is including contact details.
  • Use tags to describe various aspects of the content of a file. A color image of a red apple taken in a studio could for example have the tags: "apple", "fruit", "red", "food", "healthy eating", "photography", "studio shot", "color image".
  • Add a rating when you are asked to review a selection of images. You could give an image that you prefer to see used as the opening image of a story 5 stars while giving your second choice 4 stars and your third choice 3 stars.

Locations in Elvis Cloud where you will come across metadata

Metadata locations

1. Search field. When entering a search term in the Search field, Elvis Cloud will find all files that have that term anywhere in the metadata.

2. Found files. Basic metadata such as the file name and rating is displayed together with the preview of the file.

3. Filter panel. After performing a search, the results can be further narrowed down by applying a filter for example by selecting a tag. This is also based on metadata.

4. Metadata panel. When one or more files are selected, the metadata of these files is shown in the Metadata panel. When you want to edit the metadata, you would typically do so in this panel.

Changing the displayed metadata fields

Elvis Cloud contains more than 400 different metadata fields. Showing the fields that you regularly work with while hiding those that you don't need makes sure that you work quickly and efficiently in Elvis Cloud.

You can change the displayed metadata fields in the Filter panel, the Search results panel and the Metadata panel.

Step 1. In any of these areas, click the Configure Metadata icon in the top right corner.

The Configure Metadata icon

Figure: The Configure Metadata icon in the Metadata panel.

Step 2. In the panel that appears, select the metadata fields that you want to show and clear the selections for the metadata fields that you want to hide. Use the Search field to quickly find fields.

The Configure Metadata panel

Tip: To view information about the field in a tooltip, hover your mouse over the name.

Step 3. Click Apply.

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