Using keyboard shortcuts is a great way to quickly perform a task; it is usually quicker than navigating to a (sub) menu and choosing the command from a list.
How to add keyboard shortcuts
Assigning a keyboard shortcut to an action in Content Station is done in the WWSettings.xml file.
Mac OS X
- /Library/Application Support/WoodWing
Windows
- c:\ProgramData\WoodWing
Note: This folder is hidden by default. To display this folder, change the folder options. (See the Windows Help file.)
Important: Make sure to validate the WWSettings.xml file for correct content. See Validating the WWSettings.xml file.
Most keyboard shortcuts are already provided in the WWSettings.xml file but need to be enabled by un-commenting them.
Additional shortcuts should be placed between the following tags:
<SCEnt:ContentStation>
<Shortcuts>
your keyboard shortcut here
</Shortcuts>
</SCEnt:ContentStation>When adding a shortcut, the following syntax should be used:
<Shortcut name="Name" shortcut="Shortcut" description="description"/>
- Name is the name of the action. This name is very specific: Content Station uses it to map the keyboard shortcut to a particular action. The names that you can use are listed below.
- Shortcut is the keyboard shortcut combination with a + sign between each key.
- Description is a short description of what the command is used for. (This description is only used as additional information in the WWSettings file; it is not used in Content Station itself.)
Note: The Cmd key (Mac OS X) or Ctrl key (Windows) always needs to be part of the combination.
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Example: Here, the action 'Create New Dossier' is assigned to the keyboard shortcut Cmd+Shift+N: |
Keyboard shortcuts that cannot be changed
The following keyboard shortcuts are available by default but cannot be changed:
Name: Undo
- Shortcut Mac OS X: Cmd+Z
- Shortcut Windows: Ctrl+Z
- Applies to: Multi-Channel Text Editor
- Description: Undo the last action
Name: Redo
- Shortcut Mac OS X: Cmd+Z
- Shortcut Windows: Ctrl+Y
- Applies to: Multi-Channel Text Editor
- Description: Redo the last action
Name: Refresh
- Shortcut Mac OS X: Cmd+R
- Shortcut Windows: Ctrl+RZ
- Applies to: Multi-Channel Text Editor
- Description: Refreshes many areas and pages that can be refreshed, such as the Inbox, Dossier page, Search page, Preview in the Multi-Channel Text Editor, Publish Manager, and so on.
Keyboard shortcuts for Windows
Creating a new article. Ctrl+N
- Opens the New Article dialog box.
<Shortcut name="CreateNewArticle" shortcut="ctrl+N" description="Create a new article"/>
Creating a new Dossier. Ctrl+Shift+N
- Opens the New Dossier dialog box.
<Shortcut name="CreateNewDossier" shortcut="ctrl+shift+N" description="Create a new Dossier"/>
Showing the next Application page.Ctrl+8
<Shortcut name="ShowNextTab" shortcut="ctrl+8" description="Show the next Application tab"/>
Showing the previous Application page. Ctrl+9
<Shortcut name="ShowPreviousTab" shortcut="ctrl+9" description="Show the previous Application tab"/>
Assigning a file to a specific Category. Ctrl+Alt+1
- Can be used on a file that is selected in a Document pane. The Category that the file should be assigned to is defined by setting a value which should be the same name as the Category defined in Enterprise Server. Create additional shortcuts to assign other Categories.
<Shortcut name="AddToCategory" shortcut="ctrl+alt+1" description="Assign the file to the 'News' Category">
<Values>
<Value>News</Value>
</Values>
</Shortcut>
<Shortcut name="AddToCategory" shortcut="ctrl+alt+2" description="Assign the file to the 'Sport' Category">
<Values>
<Value>Sport</Value>
</Values>
</Shortcut>Assigning a file to a specific Publication Channel, Issue, Edition and Workflow Status. Ctrl+Alt+S
- Can be used on a file that is selected in a Document pane.
- The defined values should correspond with those that are defined in Enterprise Server (meaning: when the Publication Channel is named "Print", the value for the Publication Channel in the keyboard shortcut syntax should also be "Print").
<Shortcut name="SetTargetAndStatus" shortcut="ctrl+alt+S" description="Set the Publication Channel, Issue, Edition and Workflow Status to '', '', '', ''.>
<Values>
<Value>Print</Value>
<Value>Current</Value>
<Value>North</Value>
<Value>Ready</Value>
</Values>
</Shortcut>Note: Make sure that no empty values exist; using <Value></Value> can result in errors.
Opening the Copy File To dialog box. Ctrl+Shift+C
- Can be used on a file that is selected in a Document pane.
<Shortcut name="CopyFileTo" shortcut="ctrl+shift+C" description="Opens the Copy File To dialog box"/>
Moving a file to the Trash Can. Ctrl+D
- Can be used on a file that is selected in a Document pane.
<Shortcut name="DeleteObject" shortcut="ctrl+D" description="Moves the file to the Trash Can"/>
Removing a file from a Dossier. Ctrl+Shift+D
- Can be used on a file that is selected in a Document pane.
<Shortcut name="DeleteObjectFromDossier" shortcut="ctrl+shift+D" description="Removes the file from a Dossier"/>
Opening the Properties dialog box. Ctrl+I
- Can beused on a file that is selected in a Document pane.
<Shortcut name="GetProperties" shortcut="ctrl+I" description="Opens the Properties dialog box"/>
Displaying the Show Version dialog box. Ctrl+Shift+V
- Can be applied to a file selected in a Document pane.
<Shortcut name="ShowVersion" shortcut="ctrl+shift+V" description="Shows the Show Versions dialog box"/>
Adding the metadata property used during the previous action for the field. Ctrl+L
- Can be used on a value in the Properties window
- For example: when choosing a user in the Route To list for one file, the shortcut can be used for the following files to set the same user in the Route To field.
<Shortcut name="ApplyLastProperties" shortcut="ctrl+L" description="Apply the last value in the Properties window"/>
Sending the file to a user.Ctrl+Shift+T
- Can be used on a file that is selected in a Document pane. It opens the Sent To dialog box.
<Shortcut name="SendToNext" shortcut="ctrl+T" description="Send the file to a user"/>
Sending the file to the next user in the User list. Ctrl+T
- Can be used on a file that is selected in a Document pane.
<Shortcut name="SendToNext" shortcut="ctrl+T" description="Send the file to the next user in the User list"/>
Checking-in an article. Ctrl+K
- Can be used when working on an article in any text editor.
<Shortcut name="CheckInArticle" shortcut="ctrl+K" description="Check-in the article"/>
Opening an article in a new page as read-only. Ctrl+O
- Can be used for an article that is selected in a Document pane.
<Shortcut name="OpenArticle" shortcut="ctrl+O" description="Open the article in a new page as read-only"/>
Opening an article for editing in a new page. Ctrl+Alt+E
- Can be used for an article that is selected in a Document pane.
<Shortcut name="OpenForEdit" shortcut="ctrl+E" description="Open the article to edit it in a new page"/>
Opening an article for editing in a new window. Ctrl+Shift+E
- Can be used for an article that is selected in a Document pane.
<Shortcut name="OpenForEditInNewWindow" shortcut="ctrl+shift+E" description="Open the article to edit it in a new window"/>
Opening the Find dialog box. Ctrl+F
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="Replace" shortcut="ctrl+F" description="Open the Find dialog box"/>
Searching for the next instance of the word that is searched for. Ctrl+G
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="Replace" shortcut="ctrl+G" description="Search for the next instance of the word that is searched for"/>
Searching for the previous instance of the word that is searched for. Ctrl+Shift+G
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="SearchPrevious" shortcut="ctrl+shift+G" description="Search for the previous instance of the word that is searched for"/>
Opening the Find/Replace dialog box. Ctrl+Shift+F
- Can be used when working on an article in any text editor
<Shortcut name="Replace" shortcut="ctrl+shift+F" description="Open the Find/Replace dialog box"/>
Opening the Save As dialog box. Ctrl+Shift+S
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="SaveArticle" shortcut="ctrl+shift+S" description="Open the Save As dialog box"/>
Saving a version of the article. Ctrl+S
- Can be used when working on an article in any text editor.
<Shortcut name="SaveArticle" shortcut="ctrl+S" description="Save a version of the article"/>
Deselecting all selected text. Ctrl+Shift+A
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="DeselectAll" shortcut="ctrl+Shift+a" description="Deselect all text"/>
Printing the article. Ctrl+P
- Can be used when working on an article in any text editor
<Shortcut name="PrintArticle" shortcut="ctrl+P" description="Print the article"/>
Refreshing the copyfit information or the Layout Preview in the Multi-Channel Text Editor. Ctrl+Shift+R
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="RefreshPreview" shortcut="ctrl+R" description="Refresh"/>
Enabling/disabling Tracked Changes. Ctrl+Shift+Y
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="EnableDisableTrackChanges" shortcut="ctrl+shift+Y" description="Enable/disable Tracked Changes"/>
Accepting the Tracked Change at cursor position. Ctrl+Shift+O
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="AcceptChange" shortcut="ctrl+shift+O" description="Accept the Tracked Change at cursor position"/>
Selecting the next Tracked Change. Ctrl+PageUp
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="NextChange" shortcut="ctrl+pageup" description="Select the next Tracked Change"/>
Selecting the previous Tracked Change. Ctrl+PageDown
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="PreviousChange" shortcut="ctrl+pagedown" description="Select the previous Tracked Change"/>
Rejecting the Tracked Change at cursor position. Ctrl+Shift+;
- Can be used when working on an article in the Multi-Channel Text Editor.
<Shortcut name="RejectChange" shortcut="ctrl+shift+;" description="Reject the Tracked Change at cursor position"/>
Inserting a special character at cursor position. Ctrl+Shift+E
- Can be used when working on an article in the Multi-Channel Text Editor. The value is defined by specifying the decimal HTML entity of the character.
<Shortcut name="InsertSpecialCharacter" shortcut="ctrl+shift+E" description="Insert the 'Euro sign'">
<Values>
<Value>
<![CDATA[€]]>
</Value>
</Values>
</Shortcut>- Inserting a special character at cursor position. Ctrl+Shift+H
- Can be used when working on an article in the Multi-Channel Text Editor. The value is defined by specifying the decimal HTML entity of the character.
- Examples:
<Shortcut name="InsertSpecialCharacter" shortcut="ctrl+shift+H" description="Insert the 'Euro sign'">
<Values>
<Value>
<![CDATA[£]]>
</Value>
</Values>
</Shortcut>- Inserting a special character at cursor position. Ctrl+Shift+Y
- Can be used when working on an article in the Multi-Channel Text Editor. The value is defined by specifying the decimal HTML entity of the character.
- Examples:
<Shortcut name="InsertSpecialCharacter" shortcut="ctrl+shift+Y" description="Insert the 'Yen sign'">
<Values>
<Value>
<![CDATA[¥]]>
</Value>
</Values>
</Shortcut>The following keyboard shortcuts for inserting special characters are available but can only be changed by re-assigning one of the InsertSpecialCharacter options described above:
For example: Instead of assigning the shortcut Ctrl+Shift+Y to the Yen sign, you can use it to assign it to an em space.
- Inserting an em space at cursor position. Ctrl+Shift+7
- Can be used when working on an article in the Multi-Channel Text Editor.
- Inserting an en space at cursor position. Ctrl+Shift+8
- Can be used when working on an article in the Multi-Channel Text Editor.
- Inserting a thin space at cursor position. Ctrl+Shift+Alt+M
- Can be used when working on an article in the Multi-Channel Text Editor.
- Inserting no-break character at cursor position. Ctrl+Alt+X
- Can be used when working on an article in the Multi-Channel Text Editor.
- Inserting a figure character at cursor position. Ctrl+Shift+Alt+9
- Can be used when working on an article in the Multi-Channel Text Editor.
Starting the Article Compare feature. Ctrl+=
- Can be used when two articles have been selected in a Document pane (List View only) or in the Article Show Versions dialog box.
<Shortcut name="OpenArticleCompare" shortcut="ctrl+=" description="Insert a no-break character at cursor position"/>
Navigating to the next found difference. Ctrl+1
- Can be used when using the Article Compare feature.
<Shortcut name="NextDifference" shortcut="ctrl+1" description="Navigate to the next found difference"/>
Navigating to the previous found difference. Ctrl+2
- Can be used when using the Article Compare feature.
<Shortcut name="PreviousDifference" shortcut="ctrl+2" description="Navigate to the previous found difference"/>
Running the Article Compare method once more. Ctrl+R
- Can be used when using the Article Compare feature.
<Shortcut name="RefreshQuery" shortcut="ctrl+R" description="Run the Article Compare method once more"/>
Toggling between the raw comparison method and the semantic comparison method. Ctrl+Alt+S
- Can be used when using the Article Compare feature.
<Shortcut name="SemanticCleanup" shortcut="ctrl+alt+s" description="Toggle between the raw comparison method and the semantic comparison method"/>
Increasing the text size in all article components. Ctrl+=
- Can be used when working on an article in Visual Mode in the Multi-Channel Text Editor. Steps used: 25% -> 50% -> 75% -> 100% -> 150% -> 200% -> 300% -> 400% -> and 500%.
<Shortcut name="ZoomIn" shortcut="ctrl+=" description="Increase the text size in all article components"/>
Decreasing the text size in all article components. Ctrl+-
- Can be used when working on an article in Visual Mode in the Multi-Channel Text Editor. Steps used: 25% -> 50% -> 75% -> 100% -> 150% -> 200% -> 300% -> 400% -> and 500%.
<Shortcut name="ZoomOut" shortcut="ctrl+-" description="Decrease the text size in all article components"/>
Keyboard shortcuts for Mac OS X
The same keyboard shortcuts can be used that are described for Windows. Replace all instances of Ctrl by Cmd.
Reversing keyboard navigation for Middle Eastern (right-to-left) support
Info: This feature requires Content Station version 9.5.0 or higher.
When Content Station is configured for Middle Eastern support — by which text in an article is displayed from right to left — the keyboard navigation is also reversed: pressing the right-arrow key on the keyboard moves the cursor to the left and pressing the left-arrow key moves the cursor to the right.
If you prefer to reverse this movement to the default navigation direction (pressing the right-arrow key moves the cursor to the right and pressing the left-arrow key moves the cursor to the left), the following actions can be added:
| Action | Keyboard shortcut |
|---|---|
| Move to the left one character | Left arrow |
| Move to the left one word | Cmd/Ctrl+Left arrow |
| Move to the right one character | Right arrow |
| Move to the right one word | Cmd/Ctrl+Right arrow |
| Select one character to the left | Shift+Left arrow |
| Select one character to the right | Shift+Right arrow |
| Select one word to the left | Cmd/Ctrl+Shift+Left arrow |
| Select one word to the right | Cmd/Ctrl+Shift+right arrow |
Add the following keyboard shortcuts to the WWSettings.xml file as described above:
For Windows:
<Shortcut name="MoveOneCharacterLeft" shortcut="Left" description="Move one character to the left"/>
<Shortcut name="MoveOneCharacterRight" shortcut="Right" description="Move one character to the right">
<Shortcut name="MoveOneWordLeft" shortcut="ctrl+Left" description="Move one word to the left">
<Shortcut name="MoveOneWordRight" shortcut="ctrl+Right" description="Move one word to the right">
<Shortcut name="SelectOneCharacterLeft" shortcut="shift+Left" description="Select one character to the left ">
<Shortcut name="SelectOneCharacterRight" shortcut="shift+Right" description="Select one character to the right ">
<Shortcut name="SelectOneWordLeft" shortcut="shift+ctrl+Left" description="Select one word to the left">
<Shortcut name="SelectOneWordRight" shortcut="shift+ctrl+Right" description="Select one word to the right">
For Mac OS X:
<Shortcut name="MoveOneCharacterLeft" shortcut="Left" description="Move one character to the left"/>
<Shortcut name="MoveOneCharacterRight" shortcut="Right" description="Move one character to the right">
<Shortcut name="MoveOneWordLeft" shortcut="cmd+Left" description="Move one word to the left">
<Shortcut name="MoveOneWordRight" shortcut="cmd+Right" description="Move one word to the right">
<Shortcut name="SelectOneCharacterLeft" shortcut="shift+Left" description="Select one character to the left ">
<Shortcut name="SelectOneCharacterRight" shortcut="shift+Right" description="Select one character to the right ">
<Shortcut name="SelectOneWordLeft" shortcut="shift+cmd+Left" description="Select one word to the left">
<Shortcut name="SelectOneWordRight" shortcut="shift+cmd+Right" description="Select one word to the right">
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