Access Rights for Content Station 9

Access Rights are individual rules that together form an Access Profile. Through these rules, you are given or denied access to certain features of Content Station.

Example: You can be given access to the Planning Application, denied the rights to publish content, and so on.

Access Profiles are managed by the system administrator in Enterprise Server.

The sections below provides an overview of the features that can be controlled for Content Station.

File Access

Access right name	Description
Listed in Search Results	Allows to view/find files in the search results of the Document pane.
List in Publication Overview	Allows to view files in the Publication Overview Application.
Read	Allows to open a file.
Open for Edit	Allows to open files for editing.
Write	Allows to create or save files.
Delete	Allows to move files to the Trash Can or to restore them from the Trash Can.
Delete Permanently	Allows to permanently delete files from the Trash Can.
Change Status Forward	Allows to send a file to the next status in the workflow.
Change Status	Allows to change the status of the file to the next or previous status in the workflow.
Restore Version	Allows to restore a file to a previous version.
Download Preview	Allows to download a preview of a file.
Download Original	Allows to download the original file.

Note: The Listed in Search Results and Read access rights can be confusing at first. Normally you have Listed in Search Results and Read access rights if you are allowed to open a file for reading. When only Listed in Search Results is set, you are allowed to see files and their status without having the ability to open those files for reading.

Applications

Access right name	Description
Search	Allows to use the Search Application.
Publication Overview	Allows to use the Publication Overview Application.
Upload	Allows to use the Upload Application.
Reporting	Allows to use the Reporting Application.
My Profile	Allows to use the My Profile Application.
Planning	Allows to use the Planning Application.
Content Station - Pro Edition	Allows to use the Content Station - Pro Edition.

Text styles

Access right name	Description
Apply Paragraph Styles	Allows to apply paragraph styles when editing an article in the HTML text editor or the Multi-Channel Text Editor.
Apply Character Styles	Allows to apply character styles when editing an article in the plain-text editor, the HTML text editor or the Multi-Channel Text Editor.

Typography

Access right name	Description
Apply Paragraph Formatting	Allows to apply text alignment and indentation settings when editing an article in the HTML text editor or the Multi-Channel Text Editor.
Set Font Style	Allows to apply font styles such as bold, italic, and so on when editing an article in the HTML text editor or the Multi-Channel Text Editor.
Set Basic Formats	Allows to apply basic formatting: underline, strikethrough, all caps, small caps, superscript, or subscript when editing an article in the HTML text editor or the Multi-Channel Text Editor. Note: This requires Enterprise Server 9.3 or higher. When disabled, the buttons for applying the text styles do not appear and their keyboard shortcuts don't work.

Track Changes

Access right name	Description
Force Track Changes	When enabled, the Track Changes functionality will be turned on when the article is opened; it cannot be turned off by the user. When disabled, the state when the article was checked-in is used.
Turn On/Off Track Changes	When enabled, all Track Changes features can be used. When disabled, none of the features can be used, with the exception of navigating between changes and viewing/hiding the Track Changes.

Note: Track Changes are automatically disabled when the Inline Article Compare feature is enabled, regardless of the Access Right settings for Track Changes.

Content Station

Access right name	Description
Add/Remove Text Component	Allows to add or remove article components when editing a HTML article using the HTML text editor in Content Station.
Insert Inline Image	Allows to insert an inline image when editing a HTML article using the HTML text editor in Content Station.

Color

Access right name	Description
Apply Swatches	Allows to apply text color or text highlighting when editing an article in the HTML text editor.

Workflow

Access right name	Description
Publish	Allows to publish content to a Publication Channel.
Create Tasks	Allows to create Tasks.
Change Edition	Allows to change Editions in a workflow dialog box such as the Check-in dialog box.
Create Dossiers	Allows to create Dossiers.
Abort Checkout	Allows to unlock a checked-out file that cannot be checked-in. Examples: Typical scenarios are: A file that is required for processing is checked-out by a user who cannot be contacted to check-in the file. A checked-out file cannot be recovered after an InDesign or InCopy crash. When the Access Right is enabled: Users can right-click a file and choose Abort Checkout. When the Access Right is disabled: The ‘Abort Checkout’ command is removed from the context menu of a file. Notes: For files that are checked-out by another user: any changes that the user has made but has not yet saved to Enterprise are lost. This Access Right does not apply to abort checking-out opened files such as by choosing Smart Connection > Abort Checkout in InDesign or InCopy.
Change Restricted Properties	Allows to change metadata properties that have been defined as “restricted”.
Change Brand/Issue/Category	Allows to change the Brand, Issue, or Category to which a file belongs using any of the workflow dialog boxes such as the Properties dialog box.

Annotations

Access right name	Description
Create and Reply to Sticky Notes	Allows to create Sticky Notes and reply to them.
View Sticky Notes	Allows to view Sticky Notes.
Delete Sticky Notes	Allows to delete Sticky Notes.