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Restoring an archived layout to Enterprise 10 from Elvis 5 Server

 

Restoring an archived layout to Enterprise 10 from Elvis 5 Server

Info: This feature requires the following to be installed:

  • The Elvis 5 Desktop client
  • One of the following Smart Connection versions:
  • Smart Connection for Adobe CC 2014 (version 10.1.0 or higher)
  • Smart Connection for Adobe CC 2015 (version 11.0.1 or higher)
  • The Elvis InDesign Client plug-in version 2.2 or higher
  • One of the following Enterprise Server versions:
  • Enterprise Server 10.0.1 or higher
  • Enterprise Server 10.1.0 or higher

For the additional option "Images are copied from Elvis to Enterprise and the Enterprise image is placed on the layout", the following is required:

  • One of the following Smart Connection versions:
  • Smart Connection for Adobe CC 2014 (version 10.2.4 or higher)
  • Smart Connection for Adobe CC 2015 (version 11.0.2 or higher)
  • The Elvis InDesign Client plug-in version 3.0.4 or higher

For information about compatibility of the Elvis InDesign Client with Elvis, InDesign and Smart Connection, see the WoodWing Compatibility Matrix.

Once a publication is published, its layouts are typically archived to Elvis and subsequently removed from Enterprise.

There may come a time though that these layouts need to be restored, for example to use them as the basis for a new publication.

How it works

When restoring an archived layout to Enterprise, it is important that:

  • The archived version itself is not changed in any way
  • The restored version contains restored links to any articles, spreadsheets or images that are placed on it

During the restore process therefore, the following takes place:

  • The layout is copied from Elvis to Enterprise Server.
    A copy is created of the layout; you are asked to enter a name for the layout and you can save it to any Brand of your choice and set all of the properties for the layout.
  • Any articles or spreadsheets that are placed on the layout are copied from Elvis to Enterprise Server in the same Brand and Issue as the layout.
    They will maintain their original name and will get the first status within their Workflow assigned.
  • Images are copied in Elvis and used as a shadow object in Enterprise in the same location as the layout.
    They will maintain their original name and will get the first status within their Workflow assigned.
  • Images are copied from Elvis to Enterprise and the Enterprise image is placed on the layout.
    They will maintain their original name and will get the same properties as the parent layout, with the exception of the Workflow Status which will be the first status within the Workflow.

Note: Restoring other file types such as videos, audio files, article files for Adobe CS3 or earlier and so on is currently not supported.

Restoring an archived layout

See these steps demonstrated in this short video:

Step 1. In InDesign, log in to Smart Connection and Elvis Server.

Step 2. Locate the archived layout that you want to restore and open it in InDesign from Elvis by doing one of the following:

  • In the Elvis Desktop Client, right-click the layout and choose Open with Default Application.
  • In the Pro client, right-click the layout and choose Open in InDesign.

The layout is opened in InDesign.

Step 3. Restore the layout by choosing Smart Connection > Restore from Archive... .

The layout is restored. During this process, various dialog boxes and messages appear.

Step 3a. In the Restore from Archive dialog box, enter a name for the layout and set the properties for it such as the location where the layout should be stored, its Status and so on.

The Restore from Archive dialog box

Step 3b. (Optional, only when the layout contains placed images, only when restored images are copied in Elvis, or when the asset is not stored in a Production Zone folder) In the Select Elvis Folder window, choose the folder where the placed images should be stored (this can either be an existing folder or you can create a new folder). Choose Skip if you do not want to restore the images (the layout will still show previews though of the images to give you an idea of the content that used to be placed there).

The Select Elvis Folder dialog

Once the process is completed, you can verify that the layout has been restored by doing any of the following:

  • Locate the layout in the Smart Connection panel or Elements panel.
  • Open the Smart Connection menu: all regular commands should now be active.
  • When the layout has been added to a Dossier: open the Dossier panel (Windows > Smart Connection > Dossier). The layout is shown with all its placed content.

Step 4.(Optional, only when the layout was checked-out from the Desktop client. When this was done from the Pro client, the layout is automatically checked-in) Return to the Elvis Desktop Client, access the Check Out tab and cancel the check-out for the layout that you opened in step 2.

Document history

  • 13 December 2016: Updated the conditions when a folder needs to be specified.
  • 10 November 2016: Re-wrote the system requirements.
  • 2 November 2016: Added Enterprise Server 10.1 or higher as a requirement for using the feature in which images are copied from Elvis to Enterprise and where the Enterprise image is placed on the layout.
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