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Publishing to Adobe DPS (2015) using Smart Connection for InDesign

Publishing to Adobe DPS (2015) using Smart Connection for InDesign

This article describes how to create and publish content for the Adobe Digital Publishing Solution (Adobe DPS 2015) using Smart Connection for InDesign.

Note: For information about working with the previous version of Adobe DPS (the Adobe Digital Publishing Suite), see About Enterprise and Adobe DPS.


Publishing content from WoodWing Enterprise to Adobe DPS (2015) requires the following to be installed:

  • InDesign CS6 or Adobe InDesign CC 2014, containing the latest version of the Adobe Digital Publishing plug-ins.
  • Smart Connection CS6 for InDesign (v8.3.13 or higher) or Smart Connection CC 2014 for InDesign (v10.0.3 or higher)
  • Enterprise Server 9.6 or higher

Publishing to Adobe DPS versus publishing to Adobe DPS (2015)

When you are transitioning from an Adobe DPS workflow to an Adobe DPS (2015) workflow, take note of the following differences when it comes to publishing from Enterprise:

  • On Adobe, a story is represented by an article (referred to here as an "Adobe article"; it should not be confused with an article that can be stored in Enterprise).
  • In Enterprise, an Adobe article is represented by an InDesign layout.
  • Multiple Adobe articles can be bundled into a Collection.
  • In Enterprise, a Collection is represented by an Issue.
  • Uploading content as an article to Adobe DPS is done by checking-in the layout.
  • Managing the Adobe articles and the publication (such as changing metadata, changing the story order and so on) is done on the Adobe Web site.
  • When uploading content from Enterprise to Adobe DPS, the content is not yet visible to the public.
  • Publishing content is done on the Adobe Web site; WoodWing's Content Station is not used in the process of publishing to Adobe DPS (2015).
  • The use of Dossiers is less strict: it is not mandatory to add a layout to a Dossier. The only requirement to do so is when creating specific content such as adding an embedded video or audio file or when creating a Widget or Slide Show. Dossiers are still used of course for organizing content.
  • Content is created for a generic type of device such as a smartphone or a tablet, and not for a specific device such as an iPhone 6 or Samsung Galaxy S4. For devices in which this content does not fully fit, pillar boxes or letter boxes are displayed.


A typical workflow for creating and publishing content to Adobe DPS is the following:

  1. A layout is created in InDesign.
  2. The layout is uploaded to Adobe as an article by checking in the layout.
  3. The article is added to a Collection; when a Collection already exists, the article is automatically added to that Collection; else the Collection is automatically created.
  4. The article and the publication that it is part of is further managed on the Adobe Web site.
  5. The article and/or the publication is published from the Adobe Web site.

1. Creating a layout

Create a layout, save it to Enterprise and use the Digital Publishing panels (Window > Digital Publishing Tools) to create dynamic content.

Note: Information about using the panels is explained in a separate PDF file.

Download details:

Current version: 1.0.2, September 2015.

Creating content using the Digital Publishing Tools panels (PDF format, 1.3MB)

Known issues about creating content:

  • Page orientation. Adobe only supports pages in portrait orientation, not in landscape orientation. Smart Connection does not warn you in case pages in landscape orientation are used, but it does warn you when a layout contains a combination of portrait and landscape pages .
  • Slideshows. The Fullscreen mode of the Slide Show does currently not work. After clicking the Fullscreen mode, the Slide Show will stop working.
  • Previewing content. Previewing content is currently not supported in Adobe DPS (2015).

2. Checking-in the layout versus uploading the content to Adobe DPS

Uploading the layout as a story to Adobe DPS is performed in 2 separate steps:

  1. The layout is turned into an Adobe article. This is done by saving the layout with the "Create Adobe DPS Article" check box selected in a dialog box (such as the Check-in dialog box or the Save Version dialog box).

The Create Adobe DPS (2015) check box

Figure: The "Create Adobe DPS Article check box (A) in the Check-in dialog box.

  1. The Adobe article is uploaded to Adobe. This is done when the layout is assigned to a Workflow Status for which in Enterprise Server the "Ready for Publish" option is enabled (this is done by the system administrator). As the name implies, normally this option is enabled for a status that is used to indicate that the layout is ready for publishing. Assigning the Workflow Status can be done by checking-in the layout or by changing the properties of the layout.

Note: Check with your system administrator which Workflow Statuses set up this way.

Tip: You can tell for which Workflow Status the "Ready for Publish" option is enabled by keeping an eye on the "Create Adobe DPS Article" check box: it is automatically selected when the option is enabled and automatically cleared when the option is not enabled.

A typical workflow looks as follows:

  • During the process of designing the page no Adobe article is created or uploaded because the layout is not ready yet.You would therefore not check-in the layout to a Workflow Status for which the "Ready for Publish" option is set, nor would you select the "Create Adobe DPS Article" check box.
  • When you do want to upload the layout as an Adobe article, creating the Adobe article and uploading it to Adobe is typically performed simultaneously:
  1. Access the Check-in dialog box.
  2. Choose the correct Workflow Status.
  3. Select the "Create Adobe DPS Article" check box.
  4. Click OK to check-in the layout.

Of course, various scenarios are possible.

Automatic upload

For ease of use, your system administrator can configure the system in such a way that the check box is automatically selected when a Status is chosen. This will typically be a Status such as "Ready for publish". If you do not want to upload the layout even when it is on the chosen status, simply clear the check box. In the same way, when you want to upload the article to Adobe and the check box is not selected, simply select it.

Note: The process of uploading the layout to Adobe DPS happens in the background; while this is taking place you can continue working in InDesign.

3. Creating an Article Image or Social Media Image

One of the steps of creating a publication on Adobe is to provide the following images:

  • An Article Image that represents the article in the App, for example as a representation of the article on a Card.
  • A Social Media Image that represents the article when using the Social Media functionality of the App.

Creating either image is done by marking a particular area on the layout; all content within the boundaries of the area is included in the image. This area could be the full page, part of the page or an area on the pasteboard.

Tip: Use the pasteboard to create custom content that is not available on the page itself.

Marking the area is done by creating an artboard:

  • For creating an Article Image
  • Layout > Article Image Artboard > Create for Page. Creates an artboard on the currently active page
  • Layout > Article Image Artboard > Create for Document. Creates an artboard on the first page of the layout
  • For creating a Social Media Image
  • Layout > Social Media Image Artboard > Create for Page. Creates an artboard on the currently active page
  • Layout > Social Media Image Artboard > Create for Document. Creates an artboard on the first page of the layout

Position and re-size the artboard in such a way that it fully encloses the area that should be used as the image.

4. Managing the publication

After uploading layouts as articles to Adobe DPS, log in to the Adobe DPS Web site to:

  • Set metadata such as titles, abstracts and keywords
  • Change the order of articles

5. Making the article or publication publicly available

Once everything is ready, making the article or Collection live to the public is done on the Adobe DPS Web site. For more information, see the Adobe documentation.

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