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Keyboard shortcuts for Content Station 9 on Windows

Keyboard shortcuts for Content Station 9 on Windows

The following is a list of the default keyboard shortcuts in Content Station on Windows. To change many of the assignments, see Assigning keyboard shortcuts in Content Station.

Note: Apart from the shortcuts for undo, redo and refresh, all keyboard shortcuts need to be enabled in the WWSettings.xml file.

General actions

Shortcut Action
Ctrl+Z Undo the last action.
Ctrl+Y Redo the last action.
Ctrl+R Refresh areas and pages that can be refreshed, such as the Inbox, Dossier page, Search page, Preview in the Multi-Channel Text Editor, Publish Manager, and so on.
Ctrl+8 Show the next Application page (Tab).
Ctrl+9 Show the previous Application page (Tab).
Ctrl+W Close the Application page (Tab).

Working with Articles

Creating and opening articles

Shortcut Action
Ctrl+N Create a new article.
Ctrl+E Open a selected article for editing.
Ctrl+O Open a selected article in a new page as read-only.
Ctrl+Alt+E Open a selected article for editing in a new page.
Ctrl+Shift+E Open an article for editing in a new window.
Ctrl+Shift+Alt+O (Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected article in the Publication Overview Application.

Formatting text

Shortcut Action
Ctrl+B Apply bold formatting to text.
Ctrl+I Apply italic formatting to text.

Saving and checking-in an article

Shortcut Action
Ctrl+K (Content Station 9.2.0 or older) Check-in the article.
Ctrl+L (Content Station 9.2.1 or higher) Check-in the article.
Ctrl+Shift+L (Content Station 9.2.1 or higher) Check-in the article silently (without a dialog box appearing).
Ctrl+Alt+Shift+L (Content Station 9.2.1 or higher) Check-in the article silently (without a dialog box appearing) and send it to the next Workflow Status.
Ctrl+Shift+S Open the Save As dialog box.
Ctrl+S Save a version of the article.

Searching for text

Shortcut Action
Ctrl+F Open the Find dialog box.
Ctrl+G Search for the next instance of the word that is searched for.
Ctrl+Shift+G Search for the previous instance of the word that is searched for.
Ctrl+Shift+F Open the Find/Replace dialog box.

Selecting text

Shortcut Action
Ctrl+Shift+A Deselect all selected text.
Ctrl+Shift+P Select the current paragraph.
Alt+Shift+Ctrl+Left Arrow Select current sentence and set cursor at the beginning of the sentence.
Alt+Shift+Ctrl+Right Arrow Select current sentence and set cursor at the end of the sentence.
Alt+Shift+Left Arrow Select current word and set cursor at the beginning of the word.
Alt+Shift+Right Arrow Select current word and set cursor at the end of the word.

Printing the article

Shortcut Action
Ctrl+P Print the article.

Using Copyfit

Shortcut Action
Ctrl+Shift+R Refresh the copyfit information or the Layout Preview in the Multi-Channel Text Editor.

Using Track Changes

Shortcut Action
Ctrl+Shift+Y Enable/disable Tracked Changes.
Ctrl+Shift+O Accept the Tracked Change at cursor position.
Ctrl+PageUp Select the next Tracked Change.
Ctrl+PageDown Select the previous Tracked Change.
Ctrl+Shift+; Reject the Tracked Change at cursor position.

Inserting characters

Shortcut Action
Ctrl+Shift+E Insert a pre-defined special character at the cursor position.
Ctrl+Shift+H Insert a pre-defined special character at the cursor position.
Ctrl+Shift+Y Insert a pre-defined special character at the cursor position.
Ctrl+Shift+7 Insert an em space at cursor position.
Ctrl+Shift+8 Insert an en space at cursor position.
Ctrl+Alt+X Insert a no-break character at cursor position.
Ctrl+Shift+Alt+9 Insert a figure character at cursor position.

Deleting text

Shortcut Action
Ctrl+Shift+A Deselect all selected text.
Alt+Shift+Ctrl+Del Delete the current paragraph.
Shift+Ctrl+Del Delete the current sentence.
Ctrl+Del

Delete the current word:

  • If the cursor is between 2 words the left word is deleted
  • The spaces between the words are also deleted

Comparing articles

Shortcut Action
Ctrl+= Start the Article Compare feature (two articles need to have been selected in a Document pane (List View only) or in the Article Show Versions dialog box).
Ctrl+1 Navigate to the next found difference in the Article Compare feature.
Ctrl+2 Navigate to the previous found difference in the Article Compare feature.
Ctrl+R Run the Article Compare feature once more.
Ctrl+Alt+S Toggle between the raw comparison method and the semantic comparison method in the Article Compare feature.

Increasing or decreasing text

Shortcut Action
Ctrl+= Increase the text size in all article components.
Ctrl+- Decrease the text size in all article components.

Navigating the article

Shortcut Action
Ctrl+[ Go to the beginning of the sentence - Backwards.
Ctrl+[ Go to the beginning of the sentence - Forwards.
Alt+Ctrl+] Go to the next article component.
Alt+Ctrl+[ Go to the previous article component.
Alt+Shift+Ctrl+Left Arrow Select current sentence and set cursor at the beginning of the sentence.
Alt+Shift+Ctrl+Right Arrow Select current sentence and set cursor at the end of the sentence.
Alt+Shift+Left Arrow Select current word and set cursor at the beginning of the word.
Alt+Shift+Right Arrow Select current word and set cursor at the end of the word.

Note: See also Reversing keyboard navigation for Middle-Eastern (right-to-left) support in Content Station 9.


Working with Dossiers

Shortcut Action
Ctrl+Shift+N Create a new Dossier.
Ctrl+Shift+D Remove a file selected in a Dossier from that Dossier.

Working with files

Shortcut Action
Ctrl+E Open a selected file for editing.
Ctrl+O Open a selected article in a new page as read-only.
Ctrl+Shift+Alt+O (Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected layout, article or image in the Publication Overview Application.
Ctrl+Alt+1 Assign a selected file to a pre-determined Category.
Ctrl+Alt+2 Assign a selected file to a pre-determined Category.
Ctrl+Alt+S Assign a selected file to a pre-determined Publication Channel, Issue, Edition and Workflow Status.
Ctrl+Shift+C Open the Copy File To dialog box for a selected file.
Ctrl+D Move a selected file to the Trash Can.
Ctrl+Shift+D Remove a file selected in a Dossier from that Dossier.
Ctrl+I (Content Station 9.0 - 9.2) Open the Properties dialog box for a selected file.
Ctrl+Shift+I (Content Station 9.3 or higher) Open the Properties dialog box for a selected file.
Ctrl+Shift+ V Display the Show Version dialog box for a selected file.
Ctrl+Shift+T Send the selected file to a user.
Ctrl+T Send the selected file to the next user in the User list.
Ctrl+K (Content Station 9.2.0 or older) Check-in the file.
Ctrl+L (Content Station 9.2.1 or higher) Check-in the file.
Ctrl+Shift+L (Content Station 9.2.1 or higher) Check-in the file silently (without a dialog box appearing).
Ctrl+Alt+Shift+L (Content Station 9.2.1 or higher) Check-in the file silently (without a dialog box appearing) and send it to the next Workflow Status.
Ctrl+Shift+ U Upload a file.

Using the Publication Overview Application

Shortcut Action
Alt+double-click

(Content Station 9.8.12 or higher) Performed on a layout in the Publication Overview. Automatically opens any Dossiers that the layout belongs to.

Note: When the layout is added to more than 3 Dossiers, you are asked if you are sure to open that many Dossiers. This is done because opening a large number of Dossiers containing a large number of files can potentially take a long time.

Ctrl+R Refresh the page.
Ctrl+= Zoom in.
Ctrl+- Zoom out.
Ctrl+Shift+Alt+O (Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected layout, article or image in the Publication Overview Application.

Workflow dialog boxes

Example: Properties dialog box, Save As dialog box, and so on.

Shortcut Action
Ctrl+L Add the metadata property used during the previous action for the field. For example: when choosing a user in the Route To list for one file, the shortcut can be used for the following files to set the same user in the Route To field.

Document history

  • 4 September 2017: Added 'Alt+double-click' to section 'Using the Publication Overview Application'.
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