Keyboard shortcuts for Content Station 9 on Windows – Home

The following is a list of the default keyboard shortcuts in Content Station on Windows. To change many of the assignments, see Assigning keyboard shortcuts in Content Station.

Note: Apart from the shortcuts for undo, redo and refresh, all keyboard shortcuts need to be enabled in the WWSettings.xml file.

General actions

Shortcut	Action
Ctrl+Z	Undo the last action.
Ctrl+Y	Redo the last action.
Ctrl+R	Refresh areas and pages that can be refreshed, such as the Inbox, Dossier page, Search page, Preview in the Multi-Channel Text Editor, Publish Manager, and so on.
Ctrl+8	Show the next Application page (Tab).
Ctrl+9	Show the previous Application page (Tab).
Ctrl+W	Close the Application page (Tab).

Working with Articles

Creating and opening articles

Shortcut	Action
Ctrl+N	Create a new article.
Ctrl+E	Open a selected article for editing.
Ctrl+O	Open a selected article in a new page as read-only.
Ctrl+Alt+E	Open a selected article for editing in a new page.
Ctrl+Shift+E	Open an article for editing in a new window.
Ctrl+Shift+Alt+O	(Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected article in the Publication Overview Application.

Formatting text

Shortcut	Action
Ctrl+B	Apply bold formatting to text.
Ctrl+I	Apply italic formatting to text.

Saving and checking-in an article

Shortcut	Action
Ctrl+K	(Content Station 9.2.0 or older) Check-in the article.
Ctrl+L	(Content Station 9.2.1 or higher) Check-in the article.
Ctrl+Shift+L	(Content Station 9.2.1 or higher) Check-in the article silently (without a dialog box appearing).
Ctrl+Alt+Shift+L	(Content Station 9.2.1 or higher) Check-in the article silently (without a dialog box appearing) and send it to the next Workflow Status.
Ctrl+Shift+S	Open the Save As dialog box.
Ctrl+S	Save a version of the article.

Searching for text

Shortcut	Action
Ctrl+F	Open the Find dialog box.
Ctrl+G	Search for the next instance of the word that is searched for.
Ctrl+Shift+G	Search for the previous instance of the word that is searched for.
Ctrl+Shift+F	Open the Find/Replace dialog box.

Selecting text

Shortcut	Action
Ctrl+Shift+A	Deselect all selected text.
Ctrl+Shift+P	Select the current paragraph.
Alt+Shift+Ctrl+Left Arrow	Select current sentence and set cursor at the beginning of the sentence.
Alt+Shift+Ctrl+Right Arrow	Select current sentence and set cursor at the end of the sentence.
Alt+Shift+Left Arrow	Select current word and set cursor at the beginning of the word.
Alt+Shift+Right Arrow	Select current word and set cursor at the end of the word.

Printing the article

Shortcut	Action
Ctrl+P	Print the article.

Using Copyfit

Shortcut	Action
Ctrl+Shift+R	Refresh the copyfit information or the Layout Preview in the Multi-Channel Text Editor.

Using Track Changes

Shortcut	Action
Ctrl+Shift+Y	Enable/disable Tracked Changes.
Ctrl+Shift+O	Accept the Tracked Change at cursor position.
Ctrl+PageUp	Select the next Tracked Change.
Ctrl+PageDown	Select the previous Tracked Change.
Ctrl+Shift+;	Reject the Tracked Change at cursor position.

Inserting characters

Shortcut	Action
Ctrl+Shift+E	Insert a pre-defined special character at the cursor position.
Ctrl+Shift+H	Insert a pre-defined special character at the cursor position.
Ctrl+Shift+Y	Insert a pre-defined special character at the cursor position.
Ctrl+Shift+7	Insert an em space at cursor position.
Ctrl+Shift+8	Insert an en space at cursor position.
Ctrl+Alt+X	Insert a no-break character at cursor position.
Ctrl+Shift+Alt+9	Insert a figure character at cursor position.

Deleting text

Shortcut	Action
Ctrl+Shift+A	Deselect all selected text.
Alt+Shift+Ctrl+Del	Delete the current paragraph.
Shift+Ctrl+Del	Delete the current sentence.
Ctrl+Del	Delete the current word: If the cursor is between 2 words the left word is deleted The spaces between the words are also deleted

Comparing articles

Shortcut	Action
Ctrl+=	Start the Article Compare feature (two articles need to have been selected in a Document pane (List View only) or in the Article Show Versions dialog box).
Ctrl+1	Navigate to the next found difference in the Article Compare feature.
Ctrl+2	Navigate to the previous found difference in the Article Compare feature.
Ctrl+R	Run the Article Compare feature once more.
Ctrl+Alt+S	Toggle between the raw comparison method and the semantic comparison method in the Article Compare feature.

Increasing or decreasing text

Shortcut	Action
Ctrl+=	Increase the text size in all article components.
Ctrl+-	Decrease the text size in all article components.

Navigating the article

Shortcut	Action
Ctrl+[	Go to the beginning of the sentence - Backwards.
Ctrl+[	Go to the beginning of the sentence - Forwards.
Alt+Ctrl+]	Go to the next article component.
Alt+Ctrl+[	Go to the previous article component.
Alt+Shift+Ctrl+Left Arrow	Select current sentence and set cursor at the beginning of the sentence.
Alt+Shift+Ctrl+Right Arrow	Select current sentence and set cursor at the end of the sentence.
Alt+Shift+Left Arrow	Select current word and set cursor at the beginning of the word.
Alt+Shift+Right Arrow	Select current word and set cursor at the end of the word.

Working with Dossiers

Shortcut	Action
Ctrl+Shift+N	Create a new Dossier.
Ctrl+Shift+D	Remove a file selected in a Dossier from that Dossier.

Working with files

Shortcut	Action
Ctrl+E	Open a selected file for editing.
Ctrl+O	Open a selected article in a new page as read-only.
Ctrl+Shift+Alt+O	(Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected layout, article or image in the Publication Overview Application.
Ctrl+Alt+1	Assign a selected file to a pre-determined Category.
Ctrl+Alt+2	Assign a selected file to a pre-determined Category.
Ctrl+Alt+S	Assign a selected file to a pre-determined Publication Channel, Issue, Edition and Workflow Status.
Ctrl+Shift+C	Open the Copy File To dialog box for a selected file.
Ctrl+D	Move a selected file to the Trash Can.
Ctrl+Shift+D	Remove a file selected in a Dossier from that Dossier.
Ctrl+I	(Content Station 9.0 - 9.2) Open the Properties dialog box for a selected file.
Ctrl+Shift+I	(Content Station 9.3 or higher) Open the Properties dialog box for a selected file.
Ctrl+Shift+ V	Display the Show Version dialog box for a selected file.
Ctrl+Shift+T	Send the selected file to a user.
Ctrl+T	Send the selected file to the next user in the User list.
Ctrl+K	(Content Station 9.2.0 or older) Check-in the file.
Ctrl+L	(Content Station 9.2.1 or higher) Check-in the file.
Ctrl+Shift+L	(Content Station 9.2.1 or higher) Check-in the file silently (without a dialog box appearing).
Ctrl+Alt+Shift+L	(Content Station 9.2.1 or higher) Check-in the file silently (without a dialog box appearing) and send it to the next Workflow Status.
Ctrl+Shift+ U	Upload a file.

Using the Publication Overview Application

Shortcut	Action
Alt+double-click	(Content Station 9.8.12 or higher) Performed on a layout in the Publication Overview. Automatically opens any Dossiers that the layout belongs to. Note: When the layout is added to more than 3 Dossiers, you are asked if you are sure to open that many Dossiers. This is done because opening a large number of Dossiers containing a large number of files can potentially take a long time.
Ctrl+R	Refresh the page.
Ctrl+=	Zoom in.
Ctrl+-	Zoom out.
Ctrl+Shift+Alt+O	(Content Station 9.4.3 or higher, or Content Station 9.5.1 or higher) Open a selected layout, article or image in the Publication Overview Application.

Workflow dialog boxes

Example: Properties dialog box, Save As dialog box, and so on.

Shortcut	Action
Ctrl+L	Add the metadata property used during the previous action for the field. For example: when choosing a user in the Route To list for one file, the shortcut can be used for the following files to set the same user in the Route To field.

Document history

4 September 2017: Added 'Alt+double-click' to section 'Using the Publication Overview Application'.