Info: This feature is only available in Content Station 9 - Pro Edition.
The Publish Manager is aimed at editors and managers and who need to:
- See an overview of which stories have been published, which have been updated, and so on.
- Manage stories by publishing or unpublishing them, changing their properties, routing them to other users, and more.
Figure: The Publish Manager. In this example, it has been filtered to show only the stories with status "New" (stories that have not yet been published).
How to access the Publish Manager
- On the Home page, double-click Publish Manager in the Applications pane
- In the main menu, click Tabs > Publish Manager
Stories are Publish Forms
In Enterprise, stories are represented by Publish Forms. Therefore, the files that appear in the Publish Manager are all files of type "Publish Form".
Filtering stories by status
Locating the files to work on is done by choosing a status such as 'Ready to be published', ' New', 'Updated' and so on.
The 'Ready to be published' and 'New' status are very similar and might cause some confusion at first:
- Ready to be published. Shows the following stories:
- Stories that are not published and which are assigned to a Workflow status for which the option Ready to be published is enabled.
- Stories which are published but which have since been updated.
- New. For showing all stories which are not published.
When a story is unpublished, you might expect to find it in the list of 'Ready to be published' stories whereas it could actually be in the list of 'New' stories, depending on the Workflow status that is assigned to the file.
See this demonstrated in this video:
Troubleshooting
This happens when:
- You are using Content Station - Free Edition or Content Station - Basic Edition.
- You are logged in as a user without Publish rights for at least one of the Brands that you have been given access to.
Solution
Depending on the cause, do the following:
- Use Content Station - Pro Edition.
- Ask you system administrator to add publish rights to your access profile for at least one of the Brands that you have been given access to.
The Publish Manager only shows stories that make use of Publish Forms. This includes stories for the following types of Publication Channels:
- Web (Drupal 7)
- WordPress
Stories for other types of Publication Channels are not shown. This includes stories for the following types of Publication Channels:
- Adobe DPS
- Web channels with an Enterprise 8 compatible publish connector
Solution
To manage any of the stories that do not appear in the Publish Manager, use one of the following methods:
- Print: use the tools available in the Dossier in which the story is placed.
- Adobe DPS: use the Digital Publishing application
- Web channels with an Enterprise 8 compatible publish connector: use the tools available in the Dossier in which the story is placed
This happens when you are viewing files that have already been published. These are files that are on one of the following states:
- Published
- Updated
For such files, the Publish button is replaced by the Update button.
Solution
Search for files that have not yet been published. In the Publish State list of the Search toolbar, choose one of the following states:
- Ready to be Published
- New
This happens when:
- No file is selected.
- The story you have selected is already published.
- You don't have enough access rights to publish stories.
Solution
Depending on the cause, do the following:
- Select a file.
- Select a story which is not yet published.
- Ask you system administrator to add publish rights to your access profile.
This happens when you are viewing files that have not been published. These are files that are on one of the following states:
- Ready to be published
- New
For such files, the Update button is replaced by the Publish button.
Solution
Search for files that have been published. In the Publish State list of the Search toolbar, choose one of the following states:
- Published
- Updated
Comment
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