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Using the Publication Overview Application in Content Station Aurora

Using the Publication Overview Application in Content Station Aurora

The Publication Overview Application provides a general overview of how far the production process of a print publication has progressed by showing all layouts of a publication and their Workflow Status.

This makes it possible to quickly see which areas of the publication are (nearly) completed and which areas still need work.

It also shows areas that need attention such as multiple pages that have the same page number.

The Publication Overview Application

Figure: The Publication Overview Application shows you a complete overview of the progress of a publication.

Using the Publication Overview Application on a tablet

Because Content Station and the Publication Overview Application is run as a dynamic Web page, it can be easily used on a tablet.

Accessing the Publication Overview

From the Apps menu in the toolbar, choose Publication Overview.

The Apps menu

Figure: The Publication Overview Application is accessed through the Apps menu.

Available views

The Publication Overview Application offers the following views:

  1. The Publication Overview, showing all pages of the publication.
  2. The Full Layout View, showing a full page or spread at a time. Access this view by double-clicking a layout anywhere in the Publication Overview.

The Publication Overview Application

Figure: The Publication Overview.

Figure: The Full Layout view.

Using the Publication Overview page

When accessing the Publication Overview Application, the Publication Overview page is displayed. It shows all pages of the publication.

For each page, the following information is shown:

  • The page number
  • The name of the layout (requires Content Station 11.2 or higher)
  • Icons that show different states:

The layout icons

Icon Description
Status

Workflow Status.

Indicates the color of the Workflow Status that is assigned to the layout.

Flag

Planning interface update. (Requires Content Station 11.2 or higher)

Indicates that an update from the planning interface is available. See the tooltip for the exact message.

Duplicate pages

Identical page numbers. (Content Station 11.0, 11.1 and 11.2 only)

Indicates that pages exist that have the same page number.

Sticky Notes

Sticky Notes. (Requires Content Station 11.2 or higher)

When colored red: indicates that Sticky Notes are added and that at least one is not set to status 'Done' or 'Rejected' (and therefore needs attention).

When colored green: indicates that Sticky Notes are added and that they are all set to status 'Done' or 'Rejected'.

PDF

PDF download. (Requires Content Station 11.2 or higher)

Indicates that a PDF of the page is available for download. Click the icon to download the PDF.

On the page you can:

  • Use the Filter on the left of the page to find the publication that you want to view

Note: Because the Publication Overview shows layouts, only Issues of type 'Print' can be selected.

  • Change the size of the thumbnails by using the zoom slider
  • Switch between Issues by using the Filter
  • Open a page in Full Layout view by double-clicking the page
  • Right-click a layout to access its context menu
  • View the Workflow Status of placed objects (see Showing or hiding the Workflow Status of placed objects below)
  • View pages that have the same page number (see Managing duplicate pages below)

Managing duplicate pages

When multiple pages exist that have the same page number, pages are at risk of being left out of a publication because for each page number only one page can be included.

When Content Station detects this scenario for a page, the following is shown:

  • For Content Station 11.3 or higher:
  • A red bar at the bottom of the thumbnail to clearly indicate that a conflict exists for that page
  • The page numbers for which duplicates exist are shown at the top of the page.
  • For Content Station 11.2 or lower:
  • An icon is shown below the preview for the layout.

When selecting a page or clicking one of the duplicate page numbers at the top of the page, the Duplicate Pages panel shows all layouts that exist with that same page number.

Duplicate pages

Figure: Viewing pages that have the same page number can be done by accessing the Duplicate Pages pane (A) or by clicking one of the shown duplicate page numbers at the top of the page (C). All layouts for the selected page that have the same page number assigned are shown in the Duplicate Pages panel (B). A red bar below the page preview (D) indicates that a conflict exists. In this example, two layouts exist that both have page number 1 assigned.

Tip: To view a page in fullscreen view, double-click it in the Duplicate pages pane.

Note: To correct the page number conflict, open the layout(s) in InDesign and change the page numbering.

Opening Dossiers

Info: This feature requires Content Station 11.3 or higher.

To open all Dossiers that a layout is part of in a new Browser tab, Alt+double-click the layout.

Using the Full Layout view

The Full Layout view allows you to view the content of the page in more detail. Access it by double-clicking a layout anywhere in the Publication Overview.

Many of the tools that are found on this page are self explanatory. Note that the zoom tools in the bottom right corner appear when moving the mouse and automatically disappear when keeping the mouse stationary.

Tip: Press Escape or the Spacebar to quickly close the Full Layout view.

Layouts can be viewed in spread view or single page view. Switching view modes is done through the menu in the top-right corner of the page.

A layout in spread view mode

It is also possible to view the Workflow Status of placed articles, images or spreadsheets (see below).

Showing or hiding the Workflow Status of placed objects

Any article, image, and spreadsheet that is placed on a layout (and stored in Enterprise) can be highlighted when viewing the layout on the Publication Overview page or when viewing it in fullscreen mode. The color used is the color of the Workflow status that is assigned to the object.

This gives a good overview of how far the layout and the publication as a whole is progressing.

Enabling or disabling this feature is done through the menu in the top-right corner of the page.

Highlighted objects in the Publication Overview application

Figure: Articles and images highlighted in the Publication Overview application.

Reverse reading order

By default, pages are displayed from left-to-right, starting with page 1.

For those publications that require it, pages can be displayed in reverse order and from right-to-left.

This is controlled on Brand level by enabling the option "Reading Order Reversed" on the Brand Maintenance page in Enterprise Server.

Example: Here, pages 2 and 3 are a spread:

  • Standard reading order: 1, 2-3, 4, and so on.
  • Reversed reading order: 4, 3-2, 1, and so on.

Information for system administrators

The following information is aimed at system administrators who need to set up the environment for running Content Station.

Removing unused page thumbnails from the File Transfer Folder

Info: This information applies to Content Station 11.4 or higher.

The thumbnails that are used for displaying the page layouts in the Publication Overview are stored in the File Transfer folder of Enterprise Server.

To make sure that the File Transfer folder is regularly cleaned up, it is recommended to verify that the Enterprise Server Job named TransferServerCleanUp is active and scheduled to run on a regular basis. For more information, see Working with Enterprise Server Jobs.

Note: In Content Station versions 11.3 and earlier, this clean-up was triggered by the Publication Overview itself when a specific action was performed by the user. However, the Publication Overview had to wait for this task to be completed before it could continue, thereby often resulting in slow performance. This action has therefore been removed since Content Station 11.4, meaning that the cleanup action needs to be run as a separate step.

Document History

  • 24 January 2018: Added section 'Information for system administrators'.
  • 11 January 2018: Updated the information about the way duplicate pages are handled.
  • 11 January 2018: Added information about opening all Dossiers for a layout by using a keyboard shortcut.
  • 2 January 2018: Updated section 'Using the Publication Overview page' with the features for Content Station 11.2.
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