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Using Elvis 6 with Adobe InDesign – Relinking placed files with (other) files in Elvis

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Info: This feature requires the Elvis InDesign client version 3.3 or higher.

This article is part of a series that describes how to use Elvis 6 with Adobe InDesign.

In this article, the process of relinking files is described.

Note: It is assumed here that you are logged in to Elvis in InDesign.

Relinking placed files

When working on a layout on which files are placed that are stored in Elvis, you may run into a scenario where the link between the files on the layout and those in Elvis need to be restored or recreated.

Examples:

  1. You open the layout without being logged in to Elvis. At some later stage you log in to Elvis. However, this does not re-establish the link between the files on the layout and those in Elvis.
  1. A layout is stored in Elvis on which files are placed that are also stored in Elvis. The layout and files are all stored in a folder. When copying the folder and its content, the links in the copied layout refer to the files in the original folder. You want to relink these files to those in the copied folder.
  1. A layout contains files that are stored locally. The same files with the same name also exist in Elvis. You want to relink the files to those in Elvis.

Files can be re-linked individually or all at the same time.

To update all files at the same time, do one of the following:

  • Choose Elvis > Relink All Assets to Elvis
  • From the Links panel menu, choose Elvis > Relink All Assets to Elvis

To update one or more individual files, do one of the following:

  • Select the file frame and choose Elvis > Relink Asset to Elvis
  • Select the file frame, right-click the frame and choose Elvis > Relink Asset to Elvis
  • Select one or more files in the Links panel and from the panel menu, choose Elvis > Relink Asset to Elvis
  • Select one or more files in the Links panel, right-click any of the files in the panel and choose Elvis > Relink Asset to Elvis

A message appears asking you to confirm that you want to relink the files.

Confirming to relink assets

When during the process multiple matching files are found, you are asked which of the files to link to.

Multiple files found message

In case all files that you are relinking are located in the same folder, click the option 'Relink all selected images to assets from the same Elvis folder'. Any matches that are found are then automatically resolved without displaying the message.

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1 comment

Date Votes
  • Erik Korver

    The following algorithm is used for relinking placed images in InDesign: (Note that when there is at least one file/image found in a step the other steps are not performed anymore):

    1. Match on Elvis ID in InDesign link or image: Direct match, do not search for other options
    2. Match on “Contained” relation in Elvis (based on XMP instance id)
    3. Match on “Referenced by” relation in Elvis (based on XMP instance id)
    4. Match on Filename, either in the same folder, links folder or just anywhere
    0

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