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Configuring Smart Caching for Content Station 10


Configuring Smart Caching for Content Station 10

The Smart Caching feature of Content Station 10 allows a file to be automatically downloaded onto a user's system when the file is routed to that user. Downloading the file takes place in the background while the user continues working with Content Station 10.

As a result, the file is immediately available when the user wants to edit the file and saves the user from having to manually start the download process and then having to wait for it to be completed.

This feature is especially useful when connection speeds are low and/or when files in large sizes need to be downloaded.

By default this feature only works when a file is routed to an individual user but it can also be enabled for user groups of no more than 7 users.

This article explains how to configure Smart Caching for Content Station 10. For information about using it, see Automatically downloading a routed file in Content Station 10.


Using Smart Caching in Content Station 10 requires the following to be in place:

It is assumed here that all these are in place and fully working.

Note: The Content Station Desktop App only works when using Content Station 10 in Google Chrome, not in other Web browsers.

Before you start

Please be aware that even when enabling Smart Caching on system level, that each individual user can pause or disable the Smart Caching functionality from within the Content Station Desktop app on their system. In other words: enabling Smart Caching on system level does not guarantee that the feature is actually active for each user that is allowed to use it because the user may have paused or disabled it on their system.

Configuration steps

Configuration steps need to take place in Enterprise Server:

  1. Enabling Smart Caching on system level
  2. Allowing the user to use Smart Caching

1. Enabling Smart Caching on system level

The Smart Caching feature first needs to be enabled in Enterprise Server.

Step 1. In the instance of Enterprise Server in which Content Station 10 is installed, access the Content Station 10 Management Console.

Step 2. In the menu on the left, select Smart Caching.

The Smart Caching page in the Management Console

Step 3. Click Enable Smart Caching.

Smart Caching now works when a file is routed to a single user. Making it work for sending a file to a user group requires additional steps.

Note: For performance reasons, this feature is restricted to user groups of no more than 7 users.

Step 4. (Optional) Enable Smart Caching for each user group as needed.

Enabling Smart Caching for user groups

2. Allowing users to use Smart Caching

Users need to be given permission to use Smart Caching by setting the Access Profile for users and user groups.

In Enterprise Server, set the following Access Right:

Applications > Smart Caching

How users connect to Smart Caching

Even though Smart Caching has been enabled in Enterprise Server and users have been given permission to use it, the users can influence the working of Smart Caching through the Desktop app in the following ways:

  • Whether or not Smart Caching is enabled on their system. When first using Smart Caching for a particular server, the user is asked if Smart Caching needs to be enabled. Should users be on a slow connection, they may decide to disable Smart Caching for performance reasons. Users can also disable Smart Caching at any point through the Desktop app settings.
  • Pausing Smart Caching. Smart Caching can at any time be paused.

For more information about using Smart Caching in Content Station 10 see Automatically downloading a routed file in Content Station 10.

Document history

  • 23 August 2017: Added information about enabling Smart Caching for user groups.
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