This article is part of a series that describes how to use Elvis 6 with Adobe InDesign. An overview of all articles in the series is given at the bottom of the page.
As a start, a general overview is given.
Working with Elvis and InDesign
By combining Elvis with Adobe InDesign, files that are stored in Elvis can be used in InDesign.
This makes it possible to open layouts in InDesign that are stored in Elvis and place files that are stored in Elvis on a layout in InDesign.
When changes are made to the files in Elvis, these changes are visible in InDesign. Similarly, any changes that are made in InDesign are saved back to Elvis.
It is also possible to use Elvis in a version of InDesign in which WoodWing's Smart Connection is installed to make the files part of a WoodWing Enterprise workflow.
How it works
Connecting InDesign with Elvis is done by using a plug-in which needs to be installed in InDesign.
As a user you connect to Elvis by logging in to Elvis Server using an account with a required license.
Accessing the files in Elvis is done by using the Elvis Pro client. The Pro client runs in a Web browser so you would have that open together with InDesign.
Various ways of working with the files that are stored in Elvis exist (see below).
Figure: Dragging images from the Elvis Pro client onto a layout in InDesign.
Before you can start working, you need to log in to the Elvis server on which the files are stored that you want to work with.
The process for logging in depends on how Elvis Server is configured: with or without Single Sign-On (SSO) implemented.
Note: Single sign-on is a process that automatically logs you in to an application or system by using credentials that you entered when logging in once to an authentication provider that manages your user credentials.
Once logged in to that authentication provider, each subsequent log-in to an application that is connected to that provider is automatically handled by that system. This drastically reduces the number of times you manually have to log in on a daily basis.
Step 1. Sign in using the Pro client so that you have access to the files that you want to use.
Step 2. Also sign in to Elvis in InDesign so that it can communicate with Elvis and update or restore any links to the files in Elvis. In InDesign, choose Elvis > Log In... .
You will be guided through the process by various messages that appear on screen. Follow the steps until the process is completed.
To log out of the Elvis Server, choose Elvis > Log Out.
Note: When logged in to Elvis with SSO support, logging out of Elvis in InDesign will not log you out of the authentication provider.
Working in InDesign
When working with Elvis in InDesign the following scenarios can exist:
- The layout is saved locally while some or all of the placed files are stored in Elvis.
- The layout and some or all of the placed files are stored in Elvis.
- The layout is stored in WoodWing Enterprise and some or all of the placed files are stored in Elvis.
The following tasks can be performed:
- Opening layouts
- Placing files from Elvis on to a layout in InDesign
- Editing, changing the file format, relinking, or updating placed files that are stored in Elvis
Using Elvis with WoodWing Enterprise
Elvis can also be used in InDesign with WoodWing's Smart Connection installed. This way, the files in Elvis can be used in a workflow environment for producing publications such as newspapers, magazines, books, and more.
The layout is then stored in Enterprise while some or all of the files that are placed on the layout are stored in Elvis.
Layouts are therefore opened from within the Smart Connection workflow. Files can be placed and edited in the same way as described above.
Note: To make Elvis files part of Enterprise — for example by including an image in an article, or by storing the file in Enterprise — Elvis needs to be fully integrated in Enterprise.
- Installing or uninstalling the InDesign plug-in
- Automate working with Elvis and InDesign by using scripting
- Using Elvis 6 with Adobe InDesign – Managing cached files
- 27 August 2019: Updated section 'Signing in' with information about logging in to Elvis that has SSO implemented.