Elvis 6 can be tightly integrated with Enterprise Server 10 to make the assets that are stored in Elvis available in the workflow of Enterprise. This makes it possible to:
- Add files from Elvis 6 to Enterprise 10
- Import files from Enterprise to Elvis (typically done for archiving purposes)
- Restore layouts that are stored in Elvis
- Map and synchronize metadata fields
- Use Elvis images in Content Station
This article provides details about the technical process, explains the different ways of working with Elvis files in Enterprise, and shows where information can be found about installing and configuring the integration.
The following figure shows an overview of the architecture of the integration.
- Elvis Server. Manages all files which can be placed on layouts or that can be stored (as a reference) in Dossiers in Enterprise. Such files include images, videos, audio files, documents and so on.
- Enterprise Server. Manages the workflow process and stores the layouts, articles, and Dossiers (and optionally other files that can be placed on a layout).
- Elvis Content Source. The Elvis Content Source plug-in for Enterprise links Elvis Server with Enterprise Server. It manages all file operations performed by Enterprise on files that are stored in Elvis. It also makes it possible to add files from Elvis to Enterprise via Content Station.
- Elvis InDesign client. (Optional) A plug-in for InDesign that links InDesign with Elvis Server, thereby shortening the communication between InDesign and Elvis (meaning: when Smart Connection needs a file from Elvis and the Elvis InDesign client is installed, the request will be handled through the Elvis InDesign client instead of through Enterprise Server). The Elvis InDesign client also makes it possible to place files directly from Elvis onto a layout.
Note: The use of this plug-in is optional, but recommended. It is optional in relation to adding files from Elvis to Enterprise: this can also be done by first adding the file to a Dossier in Content Station; it is recommended because of the performance improvement that is created by the shorter communication with Elvis Server.
- Smart Connection. A set of plug-ins for InDesign that links InDesign with Enterprise Server so that layouts, articles and other files of the Enterprise workflow can be worked on.
Adding files to Enterprise
Files that are stored in Elvis can be added to the Enterprise workflow in the following ways:
- By dragging them from the Elvis Pro client to Content Station.
- By dragging them from the Elvis Pro client onto a layout in InDesign. Depending on the configuration, the file is then automatically added to Enterprise or can be added manually.
For more information, see Adding files from Elvis 6 to Enterprise 10.
How Elvis files are used in Enterprise
When a file is added from Elvis to Enterprise, the file in Enterprise may or may not be linked to the original file in Elvis. This is controlled by configuring the system in a specific way. Elvis files can be used in one of the following ways in Enterprise (see the diagram below):
- As a shadow object that is created in Enterprise and that is linked to the asset in Elvis (default setting). When editing the file in Enterprise, the original file in Elvis is also modified. The Elvis file — together with the file preview, thumbnail, metadata and versions — is only retrieved from Elvis and stored on the local system of the user when the file is needed for actions such as editing, creating a PDF, and so on.
An InDesign user drags an image from Elvis onto a layout that is stored in Enterprise. At this stage, a reference to the file in Elvis is stored in Enterprise.
Next, the user decides to open the image from InDesign in Photoshop for editing. Because this requires the original file, it is retrieved from Elvis (together with all the supporting files) and stored on the local system of the user.
- As a copy that is created in Enterprise and that is not linked to the original in Elvis. When editing the file in Enterprise, the original file in Elvis is not modified.
- As a variant: a copy that is stored in Elvis and linked to a shadow object in Enterprise. When editing the file in Enterprise, the copied file in Elvis is also modified. Variants are stored in a dedicated folder in Elvis, known as a 'Production Environment' or a 'Production Zone'. Multiple Production Environments can be set up, one for each Brand / Category combination. This makes it possible to use the same file across different Brands. The variant is also linked to the original image, thereby making it possible to see the original file and all its variants.
For more information about configuring the system in one of these ways, see Controlling how Elvis files are used in Enterprise 10.
Installation and configuration steps
The steps for installing and configuring the integration depend on the version of Enterprise Server used. For more information, see the following articles:
- 27 December 2018: Updated section 'Architecture'.
- 27 December 2018: Added section 'Adding files to Enterprise'.
- 27 December 2018: Updated section 'How Elvis files are used in Enterprise'.