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Editing InDesign layouts containing links to Elvis Cloud

Editing InDesign layouts containing links to Elvis Cloud

Imagine that you have a layout stored in Elvis with placed images that are also stored in Elvis. Or, you might have a layout that is stored locally but contains links to images that are stored in Elvis.

Using the Elvis InDesign client plug-in, you can easily edit such layouts while automatically maintaining or — when needed — restoring the links to the images.

How it works

Two scenarios exist:

  • Editing a layout that is stored in Elvis
  • Editing a layout that is stored locally

Editing a layout that is stored in Elvis

In this scenario, the layout as well as the images that are placed on the layout are stored in Elvis.

The process is simple: you open the layout in InDesign, edit it in some way and then close the layout to save all changes back to Elvis.

Step 1. Open the layout from Elvis by right-clicking it and choosing Open in InDesign.

Opening a layout in InDesign

Figure: Opening a layout through the context menu in Elvis.

The layout is opened in InDesign and the layout is checked-out: no other users can modify the file while it is in this state. In Elvis, the thumbnail will show a 'lock' icon and the layout appears in the Checked-out files list.

Figure: Layouts that are checked-out will have a lock icon in the thumbnail.

In InDesign, links to images that are placed on the layout and that are stored in Elvis are maintained or — when needed — restored.

Step 2. Edit the layout, save it and closed it.

In Elvis, the layout is automatically checked-in again: all changes are saved, the lock is removed from the file so that it is available for other users to edit it.

Editing a layout that is stored locally

In this scenario, the layout is stored locally but the images that are placed on it are stored in Elvis.

Note: Such a scenario can occur when an InDesign file was downloaded from Elvis.

This method is the most simple because you just open the layout and the Elvis InDesign client plug-in will automatically make sure that the links to the images in Elvis are maintained.

Logging in to/out of Elvis Server

In order for Elvis and InDesign to be able to communicate with each other, a connection between the two needs to be established. This is done by logging in to Elvis from within InDesign.

Choose Elvis > Log In... .

The Elvis Log In menu

Choose the region that is nearest to you, type your user name and your password, and click OK.

Tip: Select "Log in automatically" to automatically log in each time you start InDesign.

Logging out

To log out of Elvis, choose Elvis > Log Out.

How links to images are handled

The Elvis InDesign client plug-in automatically takes care of linking any images that are placed on your layout and that are also stored in Elvis. Should any links be missing then these are also automatically restored.

Local folder

A local folder on your system is used for storing the files from Elvis when needed.

Note: Files are downloaded when:

  • Exporting the layout to PDF
  • Creating a package of the layout
  • Displaying the image in High Quality
  • Opening the layout and a newer version of the file is available

When a layout is closed, the downloaded images will be removed from this folder.

Restoring images when the InDesign client is not installed

When opening a layout that contains placed images that are stored in Elvis but you don't have the Elvis InDesign client installed, it is easy to re-link these images when these are locally stored:

  • Select the image, go to the menu of the Links panel and choose Relink or Relink to Folder.

Editing placed images that are stored in Elvis

Images that are stored in Elvis can be easily opened for editing from within InDesign and stored back into Elvis.

Step 1. In InDesign, open the image in your favorite editor.

During this process, the images are checked-out: no other users can modify them.

Step 2. Make your change, save and close the file and return to InDesign.

The image will be checked-in automatically (or, when no changes have been made to the image, the check-out is canceled): other users can now modify the file again. The changed image is automatically displayed on the layout and in Elvis.

Placing images from Elvis

To place an image from Elvis onto the layout, simply drag it from the Elvis Pro client onto the layout.

During this process, the image is downloaded onto your local drive (in the ~/Documents/Elvis Checkouts/<username> folder). It remains checked-in in Elvis.

Updating Elvis content

After opening a layout and someone else changes a file in Elvis that is also placed on the opened layout, you can make the changes visible on the layout by choosing Elvis > Update all content.

Example: The opened layout contains an image that is stored in Elvis. Someone else changes the image in some way. Currently, the layout still shows the way the image previously looks. Choose Elvis > Update all content to make the latest changes visible.

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